Board meeting Minutes/10 November 2008

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Prior:
27 October 2008
Board meeting Minutes Next:
24 November 2008


Minutes approved: 5 January 2009

In-person meeting in San Diego, California.

Present
Trey Harris (chair), Derek Balling, Matthew Barr, Philip Kizer, Chris Palmer, David Parter, Stephen Potter, Jesse Trucks
Apologies
Bob Apthorpe, Deepa Solanki
Guests
Sam Albrecht
Opened
9:38am Pacific Time
Closed
8:10pm Pacific Time

Consent Agenda

  • Approve minutes of 13 October 2008
  • Approve minutes of 27 October 2008
  • Record email MOTION: if we are unable to obtain free replacement shirts from Stitch America, that additional funds ($2000), to complete the original order for Twills and Polo shirts, be authorized so as to be able to have the inventory on hand before the LISA expo hall opens. Moved 8 November 2008 by Balling, seconded by Trucks. Passed 8 November 2008.
  • Consent Agenda Approved

Standing Reports

  • Executive Director's report - Provided by Sam Albrecht, EVP
  • Treasurer's report
  • Membership report
  • Technical services report
    • Damian Alexander was invited to discuss technical services. (See notes below for 2009 infrastructure.)
  • Conference/events activities report
    • Reviewed previous years activities and accomplishments, lessons learned, and began planning for 2009.
  • Development report
    • Albrecht briefed that a new person had been hired at AH to provide development and a draft plan was being circulated for review and approval.

Recess for break at 11:00am.

Board returns to session at 11:15am.

Executive Session (Harris)

Board enters executive session at 11:20.

  • Executive Session with guest Albrecht

Board leaves executive session at 12:34.

Board recesses at 12:35 for lunch and strategy session.

Recess

2009 Infrastructure

Meeting called back to order at 14:00.

Damion Alexander joins at 14:00.

Damion Alexander leaves at 15:55, and Board recesses for strategy session.

Meeting called back to order at 16:54.

2009 Programs

  • Sys Admin Day
    • Board agreed to contact Ted for continuation of this project. Tech services committee to take lead.
  • Sys Admin of the Year - Splunk has cancelled event for this year and would like to discuss partnering with LOPSA to run as a more appropriate (versus marketing) program.
    • Discussion on "of the Year" part of the program. Board agreed to contact Splunk about revamping this program. Maybe make "200X Sys Admin Achievement Award" type of program.
  • Mini-conference, co-hosted/sponsored events, booth only, etc
  • Personal Health Insurance Program

Annual Meeting Prep

  • 2008 Annual Member meeting is Wednesday night

2009 Budget Planning

  • Monthly pro-forma budgeting, versus straight-line (1/12 per month)
  • Develop "cash and cash equivalents" versus "current liability" policy

MOTION: That a policy be set to keep a reserve of $25,000. Moved by Potter, second Palmer. Motion passes.

Discretionary spending

MOTION by Potter, second Palmer.

Individual directors may authorize expenditure of up to $200 per instance, limited to five (5) instances per year per director, against a pre-approved budget line item without a formal motion from the Board.

Organization officers may authorize expenditure of up to $500 per instance and creation of an ad-hoc budget line item, limited to twelve (12) instances per year per officer, without a formal motion from the Board.


Motion amended by Harris, second Palmer. Motion amended.

Motion passed.

Leadership committee

  • Discussion of 2009 election and communication to Leadership Committee.

Executive Session (Harris)

Board enters executive session at 19:14.

Board leaves executive session at 20:09.

Adjournment

MOTION to adjourn by Palmer, second by Potter. Passed.

Board adjourns at 20:10.