Board meeting Minutes/25 September 2006

From GovernanceWiki
Jump to: navigation, search


Prior:
18 September 2006
Board meeting Minutes Next:
2 October 2006



Minutes approved: 2 October 2006

Present
Tom Perrine (chair), Matthew Barr, Trey Harris, Doug Hughes, Andrew Hume, Chris Palmer, David Parter, Pat Wilson (note taker), Sam Albrecht
Apologies
Stephen Potter
Opened
20:06 Eastern Time
Closed
21:02 Eastern Time

Consent Agenda

Consent agenda passed.

Action Items

Board Committees

  • Development Committee (Wilson/Potter)
    • Albrecht - Develop sponsorship strategy and report to board. - in progress AH's Michele Biordi has agreed to work on LOPSA sponsorships for conference and for general sponsors

ACTION ITEM: Hughes and Parter to arrage for appropriate website and Wiki access for Biordi

  • Partnership and Liason Committee (Perrine)
    • Palmer - Contact local office of possible partner [due 10/16]
    • Albrecht - Send thank you packages to Sysadmin Day volunteers. - no progress.
    • Barr - Connect with Chapman regaring TechReach International and come back to board with proposal(s) for cooperation - in progress Waiting for Chapman reply
  • Leadership Committee (Greg Rose)
  • Policy Committee (Harris)
  • Communications Committee
    • Palmer - Discuss possible member survey methodologies with Chavez - no progress
    • Albrecht - Select current sponsor to use regarding possible ad mockup. - no progress.
  • Membership Committee
    • Hughes, Palmer: Generate appropriate lists and send letters out to non-member web accounts - DONE message sent to all accounts > 30 days old

[ Harris joins at 20:15 ]

Program Committees

  • Conference Planning Committee (Wilson/Perrine)
    • Wilson - form LISA planning group - in progress will also publish call in MtM
    • Albrecht - Check AH Marriott room rates. - in progress
    • Barr - Check further pricing on catering service and rooms - on hold for AH rates
  • Technical (Online) Services (Hughes/Parter)
    • Parter - Mailing lists/online forum - no progress
  • Content Services Committee (Palmer/Potter)

Non-Committee

  • Financial
    • Hume - Prepare statement about AH payment [due 6/26] - in progress
    • Hume - prepare annual financial report [due 6/26] - in progress
  • Albrecht:
    • Touch base with IRS [due 8/28] - in progress
    • Query insurance company regarding possible member insurance options [due 10/16]
  • Barr:
  • Harris:
    • Restart Resume Standards project - no progress
    • Present draft financial policies for Board approval (low priority) - no progress
  • Hughes:
  • Hume:
    • Chat with the SNIA Chief Scientist regarding possible partnering [due 9/11] - waiting for reply
  • Palmer:
  • Parter:
  • Perrine:
    • Contact Leadership Committee regarding next (summer 2007) election [due 9/18] - not done
  • Potter:
  • Wilson:
    • Resend earlier suggested member survey questions to Board - DONE
  • All:

Standing Reports

  • Treasurer's report (first meeting of the month only)
  • Membership report
    • See the online report for this week's status
  • Online report

Hughes has been automating more parts of the site and working with the volunteer investigating possible jobs board outsources. RT has apparently been down for a bit, but there haven't been any complaints.

  • Training event report
    • see web site

Announcement imminent..

  • Development report

Annual Member Meeting (Parter)

from 18 Sept meeting

Upon further reading, the Annual Member Meeting does not need to be at LISA.

MOTION: by Parter, seconded by Harris that the 2006 Annual Member Meeting be at Phoenix Sysadmin Days and that the Sec'y be directed to send the required notice to members. Passes

Members not able to attend should have someplace to send questions (ala /. "ask the expert")

Member survey (Wilson)

from 11 Sept meeting

More discussion on a straw poll (needed quickly) of the membership. See 2006 renewal straw poll wiki page

ACTION ITEM: Wilson to work on final wording for survey and send to Board for approval by Wednesday [27 Sept].

Survey should be online as soon as possible.

New Business

Local AZ group

MOTION: by Hume, seconded by Hughes to accept application of LOPSA-US-AZ for Chapter status contingent on receiving completed application w/in 30 days. Passes.

Adjournment

MOTION to adjourn by Barr, seconded by Wilson Passes. Adjourned at 21:02 ET