Board meeting Minutes/18 December 2006

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Prior: 11 December 2006

Board meeting Minutes

Next: 8 January 2007

Minutes approved: 8 January 2007

Present

Matthew Barr, Trey Harris, Doug Hughes, Andrew Hume, Chris Palmer, David Parter, Tom Perrine, Stephen Potter, Pat Wilson (chair, note taker), Sam Albrecht

Opened

20:04 Eastern Time

Closed

21:00 Eastern Time

Contents 1 Consent Agenda 2 Action Items 2.1 Board Committees 2.2 Program Committees 2.3 Non-Committee 3 Standing Reports 4 Approve new affiliate request 5 Approve new chapter request 6 Approve Sponsor Levels and benefits 6.1 Individual 6.2 Consultant 6.3 Corporate 7 Next Board Call 8 Notes/announcements 9 Adjournment

Consent Agenda

• Approve minutes of 11 December 2006

Passes.

Action Items

Board Committees

• Development Committee (Wilson/Potter)
  • Wilson - Coordinate sponsor renewal letters - in progress will give Biordi the go ahead
  • Potter, Wilson - Clean up proposed sponsorship revisions document, email Board for discussion, and call a vote on the revisions [due 12/1] - see agenda, below

[Harris joins at 20:10 ET]

• Partnership and Liason Committee (Perrine)
  • Palmer - Contact local office of possible partner [due 10/16] - on hold for vacations now due 1/7

• Leadership Committee (Greg Rose)

• Policy Committee (Harris)

• Communications Committee
  • Perrine - Follow up with SysAdmin Magazine regarding volunteers for online answer folks - not done
  • Perrine - [from 11/8] Talk to Rich regarding posting LOPSA logo on Sysadmin Magazine irc - in progress Rich has agreed to do so, and just needs camera-ready logo

ACTION ITEM: Wilson to contact Welch regarding logo and update all graphics for 2007

• • Albrecht - [from 11/8] Contact listbroker regarding lateness in sending out email blast - no progress

• Membership Committee
  • Solanki - [from 11/8] Follow up on pending membership payments - in progress
  • Hughes - Automate the renewal letter process - not done

Program Committees

• Conference Planning Committee (Wilson/Perrine)
  • Harris - Contact alternate event model company and request a presentation to the Board - waiting on response from contact
  • Wilson - Make a sign listing current LOPSA sponsors (for LISA) - DONE

[Perrine joins at 20:15 ET]

[Barr joins at 20:18 ET]

• Technical (Online) Services (Hughes/Parter)
  • Barr - [from 11/8] Set up board-only mail alias - not done

• Content Services Committee (Palmer/Potter)

• Locals Committee (Parter)

Non-Committee

• Financial
  • Albrecht - [from 11/8] Draft wording for posting 990 on website - not done

• Albrecht:
  • Touch base with IRS [due 10/16] - no progress
  • Query insurance company regarding possible member insurance options [due 12/21]
  • Bring JobTarget proposal/agreement to the Board for a vote [due 12/11] - not done

• Barr:

• Harris:
  • Set up wiki for Resume Standards project - not done
  • Present draft financial policies for Board approval (low priority) - not done
  • Gather material for Halprin request - in progress now due 2/1

• Hughes:
  • Work with Frisch, Chalup, Halprin, Barr on resume resources skeleton/framework (should have status by mid February) - not due until 2/1

• Hume:
  • Chat with SNIA regarding possible partnering [due 10/30] - in progress Hume found a new SNIA contact at LISA

• Palmer:

• Parter:

• Perrine:

• Potter:
  • Reconvene Code of Ethics review committee - not done
  • Draft a new charter for the combined Development/Partnership committee - not done

• Wilson:

• All:

Standing Reports

• Treasurer's report (first meeting of the month only)

• Membership report
  • See the online report for this week's status

Hughes will need to manually send out next batch of renewal notices; call to discuss renewal metrics and techniques has not yet occurred. There was a problem with the "member conversion" email, in that someone considered it spam and got LOPSA blacklisted for a while - Hughes will consider alternate action.

• Online report

Some new online volunteers have been recruited. Parter will work with Solanki to get the shirt inventory up on the store site

• Training event report becomes "Sysadmin Days report moving forward

The organizing committee for the May event is being formed; schedule will be aggressive. The fall event planning should commence in the next month or so.

• Development report

Wilson conversed with our BlueArc contact at LISA, and discussed ideas for further collaboration.

ACTION ITEM: Wilson to follow up with BlueArc, Biordi, and the Board as necessary

Approve new affiliate request

• System Administrators Guild - Ireland has requested affiliate status. Albrecht recommends approval.

MOTION: by Perrine, seconded by Hughes to extend LOPSA affiliate status to System Administrators Guild - Ireland Passes.

Approve new chapter request

• Request for a LOPSA Chapter in Central NJ. Three members are: William Bilancio, Brian Jones,

Steve Elgersma. Albrecht recommends approval.

MOTION by Parter, seconded by Potter to approve request for provisional Chapter in Central NJ. Passes

Approve Sponsor Levels and benefits

MOTION by Perrine, seconded by Potter, to approve 2007 sponsor benefits, levels, and amounts. Passes

MOTION by Palmer, seconded by Perrine, to use [NULL] (i.e. no designator) for the entry level of all three sponsorship categories. Passes.

[edit] Individual Level Minimum Donation Benefits* Sponsor $50 Text acknowledgement on LOPSA Contributor page "LOPSA Individual Sponsor" graphic for your web site** Bronze $100 Mention in Memo to Members in the month following donation "LOPSA Bronze Individual Sponsor" graphic for your web site** Silver $250 "LOPSA Silver Individual Sponsor" graphic for your web site** Gold $500 "LOPSA Gold Individual Sponsor" graphic for your web site** Platinum $1000 "LOPSA Platinum Individual Sponsor" graphic for your web site** "LOPSA Individual Supporter" plaque for home or office display Diamond $2500 (was $5000) "LOPSA Diamond Individual Sponsor" graphic for your web site** Text acknowledgement in onsite program at LOPSA sponsored events Invitation to Annual President's Reception *Specific level benefits are inclusive of benefits for all previous levels **Subject to appropriate rules of use [edit] Consultant Level Minimum Donation Benefits* Sponsor $100 Text acknowledgement on LOPSA Consultant page "LOPSA Consultant Sponsor" graphic for your web site** Bronze $500 Mention in Memo to Members in the month following donation "LOPSA Bronze Consultant Sponsor" graphic for your web site** Silver $1000 Click-thru text link to consultant's website on LOPSA Consultant page "LOPSA Silver Consultant Sponsor" graphic for your web site** Gold $2500 Mention in Memo To Members twice yearly "LOPSA Gold Consultant Sponsor" graphic for your web site** Platinum $5000 Click-thru logo to consultant's website on LOPSA Consultant page Text acknowledgement in onsite program at LOPSA sponsored events "LOPSA Platinum Consultant Sponsor" graphic for your web site** "LOPSA Consultant Sponsor" plaque for home or office display Invitation to Annual President's Reception *Specific level benefits are inclusive of benefits for all previous levels **Subject to appropriate rules of use [edit] Corporate Level Minimum Donation Benefits* Sponsor $1000 Access to all LOPSA membership websites and online content Mention in Memo to Members in the month following donation Click-thru text link to corporate website on LOPSA Corporate Sponsor page "LOPSA Corporate Sponsor" graphic for your web site** Text acknowledgement in onsite program at LOPSA sponsored events Bronze $5000 Introductory profile (maximum 50 words) in Memo to Members in the month following donation Mention in Memo to Members twice yearly (including introductory profile) One time use of LOPSA postal mail list at half list value "LOPSA Bronze Corporate Sponsor" graphic for your web site** "LOPSA Corporate Sponsor" plaque for office and/or booth at trade shows Click-thru logo to corporate website on LOPSA Corporate Sponsor page Invitation to Annual President's Reception Silver $10,000 Mention in Memo to Members quarterly (including introductory profile) "LOPSA Silver Corporate Sponsor" graphic for your web site** Verbal acknowledgement at all LOPSA-sponsored events Banner ad highlighting special discounts/offers on "Member Discounts" page One time use of LOPSA postal mail list One complimentary advertisement in Memo to Members 10% discount on individual event sponsorships and exhibit fees at all LOPSA-sponsored events Gold $20,000 (was $25,000) Mention in Memo To Members each month (including introductory profile) "LOPSA Gold Corporate Sponsor" graphic for your web site** Registration of up to five (5) LOPSA individual memberships ($250 value) Additional complimentary advertisement (total of two) in Memo to Members Premier sponsorship at one LOPSA-sponsored event Named sponsorship of your choice of a single activity (reception, luncheon, invited talks session) Recognition as sponsor in pre-event promotional materials Complimentary booth/table at sponsored event Two complimentary event registrations Company name and profile in on-site event guide Distribution of your company's brochure in registration materials Prominent sign displayed at sponsored event Sponsor ribbons for all company attendees at event Click-thru logo to corporate website on event website Platinum $35,000 (was $50,000) "LOPSA Platinum Corporate Sponsor" graphic for your web site** Registration of an additional five (5, total 10) LOPSA individual memberships Click-thru logo in the footer of all LOPSA websites Name and logo on LOPSA banners at all LOPSA-sponsored and LOPSA-exhibited events Distribution of your company's brochure at the LOPSA booth of all LOPSA-sponsored and LOPSA-exhibited events Premier sponsorship at one additional (total 2) LOPSA-sponsored events Diamond $50,000 (was $100,000) Benefits to be determined by special agreement with LOPSA Board of Directors *Specific level benefits are inclusive of benefits for all previous levels **Subject to appropriate rules of use

ACTION ITEM: Hughes to adjust LOPSA site to reflect changes

Next Board Call

Next Board call is January 8th 2007

Notes/announcements

MOTION by Potter (on Dec 8th 2006 via email) to approve changes to sponsorship benefits. Failed, due to lack of quorum.

Seasons' greetings to all and sundry.

Adjournment

MOTION to adjourn by Hume, seconded by Palmer Passes. Adjourned at 21:00 ET