Board meeting Minutes/2 July 2007

From GovernanceWiki

test


Prior:
18 June 2007		 Board meeting Minutes Next:
9 July 2007



Minutes approved: 9 July 2007

Present
Tom Perrine (chair), Matthew Barr, Trey Harris, Doug Hughes, Andrew Hume, David Parter, Stephen Potter, Pat Wilson (note taker), Sam Albrecht
Apologies
Opened
20:02 Eastern Time
Closed
21:23 Eastern Time

Contents

[edit]

Consent Agenda

  • Approve minutes of 18 June 2007
  • e-vote: MOTION by Potter, seconded by Parter, to proceed with getting a booth at the Ohio Linux Fest and approve payment of the $75 registration fee. Passes.
  • e-vote: MOTION by Potter, seconded by Hume, to approve up to $600 to sponsor maddog as a keynote speaker at OLF. Passes.

Consent agenda passes.

[edit]

Action Items

[edit]

Board Committees

[ Harris joins at 20:05 ]

  • Development Committee (Wilson/Potter)
  • Partnership and Liason Committee (Perrine)
  • Leadership Committee (Esther Filderman)
  • Policy Committee (Harris)
  • Communications Committee
    • Albrecht: Write a memo for distribution to members explaining the situation with Sysadmin Magazine - DONE will need to be sent
  • Membership Committee
    • Parter - Set up retention-rate report [due 5/28] - no action suggest making this Hughes' action
    • Albrecht - Refresh conversion letter - DONE needs to be sent out
[edit]

Program Committees

  • Conference Planning Committee (Wilson/Perrine)
  • Technical (Online) Services (Hughes/Parter)
    • Perrine - Organize Sysadmin Day 2007 site update - in progress new volunteers found, and perhaps a project manager. The site should have a link to Sysadmin Days

[ Hughes joins at 20:10 ET ]

  • Content Services Committee (Palmer/Potter)
    • Palmer, Potter - Draft a plan regarding how a paid/compensated content director might help the website, and what sort of requirements we might make for that position [due 5/28] - no action Potter is investigating the idea of paid content

ACTION ITEM: Albrecht to investigate the idea of hosting the sysadmin CMP content on the LOPSA site

[edit]

Non-Committee

  • Financial
  • Albrecht:
    • Provide status on IRS 501(c)(3) status - negative progress apparently IRS has lost paperwork. it has been resent
  • Barr:
  • Harris:
    • Present draft financial policies for Board approval (low priority) - in progress
  • Hughes:
    • Work with Frisch, Chalup, Halprin, Barr on consultant resources skeleton/framework [due 6/11] - no action
    • Contact Gilbert Wilson about work-pay ideas - no action
  • Hume:
    • Reconvene Code of Ethics review committee - no action
  • Palmer:
  • Parter:
  • Perrine:
  • Potter:
  • Wilson:
  • All:
[edit]

Standing Reports

  • Treasurer's report (second meeting of the month only)
  • Membership report
    • See the online report for this week's status
  • Online report
  • Sysadmin Days report

Press release has gone out to members with a plea to redistribute. Potter will investigate getting a banner on the OLF site. Registrations continue to trickle in.

  • Development report (Meeting focus at first meeting of the month)

Albrecht will be sure to schedule a Development section during the new Board orientation in August. Albrecht will ask Biordi to distribute a current version of the sponsor contact spreadsheet by next week.

ACTION ITEM: Albrecht to delegate to staff to make a list of potential sponsors from targeted resources.

  • Upcoming MtM (last meeting of the month only)
[edit]

Website advertising (tep)

It's the sense of the Board that (some) advertizment on the web site is not anathema. Perrine has begun a Web_site_advertising_proposal, which presents some advertizing models; agreement was reached that a gradiated model, where paid LOSPA members see the fewest ads, is probably best.

A detailed proposal should be created, addressing questions about the advertizing model, the source of the ads (many online ad companies exist), and how best to display the images.

[edit]

OLF

[edit]

OLF booth

See email MOTION in Consent agenda. Eicher has volunteered to pay the booth fee on LOPSA's behalf. Potter will recruit local LOPSA members to staff the booth.

[edit]

OLF mini Sysadmin Days

LOPSA (via the Crossbow project) will work with OLF to provide appropriate training classes.

[edit]

maddog looking for sponsor

LOPSA will sponsor maddog - see email MOTION in Consent agenda.

[edit]

Opt-out for LOPSA mailings

MOTION by Harris, seconded by Parter: Amend Privacy policy to change, "You may opt out of recieving periodic announcements and memos" to, "You may opt out of receiving periodic announcements and memos, except for: 1. Announcements of changes to this Privacy Policy; 2. Announcements of elections or referenda; 3. Announcements LOPSA is legally required to furnish the membership; 4. Announcements deemed of an extraordinary nature by specific vote of the Board." Passes (Hughes abstains)

ACTION ITEM: Hughes, Parter to implement an appropriate opt-out mechanism

[edit]

Notes/announcements

Perrine apologizes for July 9th and 16th; Potter apologizes for July 9th.

[edit]

Adjournment

MOTION to adjourn by Barr, seconded by Parter. Passes. Adjourned at 21:23 ET

Retrieved from "http://governance.lopsa.org/index.php/Board_meeting_Minutes/2_July_2007"
Personal tools