Board meeting Minutes/23 Nov 2015

Prior: 26 Oct 2015

Board meeting Minutes

Next: 14 Dec 2015

Minutes approved: 23 Nov 2015

• NOTICE to those on the line: All present agree to a temporary recording of this call to be be deleted no later than when the minutes are approved. Please speak up if you disagree with this and we will discuss it after roll call.

Unspecified

Move your name to Present or Apologies prior to the meeting!

Present

(Subject to verification) Ski Kacoroski (chair), William Bilancio, Steve VanDevender, Matt Disney, Atom Powers

Apologies

John Boris, George Beech, Thomas Uphill,Paul English

Guests

?

Opened

9:16 PMEastern Time

Closed

10:00 PMEastern Time

Consent Agenda

• Minutes of 26 Oct 2015 were approved

Action Items

Board members should review RT for their action items

Standing Reports

Treasurer's report (Disney, Kacoroski)

• Balance info
  • BoA Account: $49,205.06
  • PayPal Account: $4,667.33
  • TDBank: $2,001.21
  • Total: $55,873.60
    • +/- from last report: $2,107.82
    • LOPSA Balance: $49,955.21
    • CasITConf Balance: $5,918.39

• Summary of expenditures since last report:
  • Budgeted operations
  • Website design and move to WildApricot ($1839.75; $5,946.45 YTD)
• Summary of income since last report:
  • Membership dues (LISA)

• Top priorities
  • F2F meeting reimbursements
  • EIN for LOPSA East
  • Cascadia: accounts receivable
  • New budget framework
  • Scott Koch refund
  • Transition bank accounts
  • 2014 990
  • Assuming HootSuite charges
  • Finances committee charter

Misc:

• Time to downgrade WildApricot subscription?

Membership report (VanDevender, Bilancio)

Wild Apricot provides different member reporting information than CiviCRM did, and I haven't figured out how to extract the information corresponding to our old report format.

Here's a summary of the data currently reported in Wild Apricot:

Active members: 649 (170 student, 4 complimentary)

New members in last 30 days: 27 (9 student, 1 complimentary)

The good news is that the active member numbers actually went up since last time (633 last month to 649 now), although that's mainly due to LISA and the mass-mailing to member contacts.

Lapsed member statistics are probably not going to be useful until we do the cleanup of inactive records from the imported member database, which has 3124 total entries, most of which are effectively lapsed.

Committee reports

Conferences/Events/Chapters activities report (Bilancio, Powers)

No Report

Lisa'15 (Kacoroski, Uphill)

Conference was successful with several new members, good attendance at the annual meeting and After Dark party.

Marketing/Communications (LOPSAgram, #lopsa-live, etc) (English, Uphill)

No Report

Technical Services Report (Beech, VanDevender)

No Report

Mentorship Report (Boris, Beech)

No Report

Recognition (Uphill, Disney)

Mo Report

Leadership Committee (Warner, Kacoroski)

• ski is going to talk with Camille at Usenix about LOPSA doing more for students and WiAC

Removing Members from all LOPSA per their request (Bilancio)

A discussion was held on removing a member from all mailing lists and Wild Apricot per the members request.

LISA Notes... (SKI)

Discussion on ideas I got from LISA

Website status (SKI)

• lopsa.org has a cert and ski will be sending out emails to past sponsors and members that the cert is fixed. ski needs to verify emails come from lopsa.org and not lopsa.wildapricot.org
• blogs.lopsa.org should be ready in 10 to 14 days. ski is working on extracting the blog posts so consultant can import them
• ski needs to remove lisa banner from the website

Complimentary memberships for conference speakers (stevev)

I'd like to propose that LOPSA offer complimentary memberships to members who speak at Cascadia, LOPSA-East, or other conferences with a LOPSA presence (maybe also LISA?). There's been some inconsistency about how speakers are handled as conference attendees so we haven't always given them memberships based on their attendee status. Instead of having this depend on the conference policies, we could just make this a LOPSA policy independent of the conferences.

• steve is going to work up a policy for conferences to give lopsa memberships to conference speakers and tutorial instructors.

New Business

No New Business

Adjournment

 William Motioned for Adjournment
 Matt Disney Seconded