Board meeting Minutes/25 July 2017

Prior: 11 July 2017

Board meeting Minutes

Next: 8 August 2017

Minutes approved: 8 August 2017

• NOTICE to those on the line: All present agree to a temporary recording of this call to be be deleted no later than when the minutes are approved. Please speak up if you disagree with this and we will discuss it after roll call.

Unspecified

Move your name to Present or Apologies prior to the meeting!

Present

(Subject to verification) Brian Globerman, Steve VanDevender, George Beech (chair), Thomas Uphill, Paul English, Atom Powers

Apologies

Ray Frush, Ski Kacoroski,Scott Suehle

Guests

?

Opened

Eastern Time

Closed

Eastern Time

Consent Agenda

• Approve minutes of 11 July 2017 - APPROVED

Standing Reports

Treasurer's report (Globerman)

Balance Info:

• BoA Accounts: $35,909.42
• PayPal Account: $164.11
• Total: $36,073.53 +/- from last report (06/27/2017): +$902.09

P&L Statement: 1/1/2017 -- 6/30/2017

• Total income: $21,156.46
• Total expenses: $33,876.65
  • Net income: -$12,988.58 (Cascadia 2017 comprises ~85% of this loss)

P&L Statement: 1/1/2016 -- 12/31/2016

• Total income: $72,377.21
• Total expenses: $71,928.16
  • Net income: $449.05

In progress:

• Completed LOPSA 2016 income tax return: being reviewed by accounting firm prior to submission. Afterward, need to file 2015, 2014, 2013
• First draft of IRS Form 1023 for 501 c(3) status reinstatement sent to accounting firm
• Problem continues with multiple PayPal accounts, one of which I do not have access to (is it separate income stream or just pass-through account?) Is there a flow chart on how the PayPal payment process works, and the functions of the various accounts? For example, I do not see proceeds of the Cascadia 2017 registrations (as reported in Wild Apricot) in the PayPal account that I have access to.
  • George will work with PayPal on this [As of 6/27, any update since then]? If we cannot get the password changed, I suggest we cut our losses and create a new PayPal account. This will have to be integrated with Wild Apricot - who can do this?

Membership report (VanDevender)

• Total active members: 655 (previous report: 654, change: 1, pending renewal: 18)

• Paying: 353 (9 new in last 30 days)

• Non-paying: 302 (8 new in last 30 days)

Paying members include Individual, Charter, Founding, and Lifetime memberships. Non-paying members include Student and Complimentary memberships.

Committee reports

Conferences/Events/Chapters activities report (Powers)

• We sponsored Ohio Linuxfest

Marketing/Communications (LOPSAgram, #lopsa-live, etc) (English, Uphill)

• Help! Who has the t-shirts and schwag, and can send it to meetup organizers. In Argentina? - Paul will send George a list of places to send.

New board member onboarding (Steve)

We need to add newly elected board members to the "newboard" mailing list, begin setting them up with access to the wiki and other resources, etc.

Face to Face Location (George)

Looking at our composition after the election we are back to a much closer split - 4 East Coast, 5 West Coast.

Option 1. Just do Seattle again (Although I think we have issues finding cost effective hotels and meeting spaces if I remember correctly)

Option 2. East Coast, maybe somewhere more southern for better costs?

Option 3. Everyone into the middle of the country?

$100 Gift certs for Leadership team members (George)

Ski, proposed that we get $100 gift certs for the leadership time. I agree. Needs a vote, and where do we want to get them to or just Amex gift cards?

• Motion: George
• Second: ??
• all say aye

Adjournment

 Thomas Uphill Motioned for Adjournment
 Atom Powers Seconded