GovernanceWiki - User contributions [en]

Board meeting Minutes/23 July 2007

2007-08-05T15:19:42Z

Pat:

{{minutes box|before=16 July 2007|after=5 August 2007}}

{{working paper}}

{{minutes approved|5 August 2007}}

;Present: Tom Perrine (chair), Trey Harris, Doug Hughes, Andrew Hume, David Parter, Stephen Potter, Pat Wilson (note taker), Sam Albrecht

;Apologies: Matthew Barr, Chris Palmer

;Opened: 20:06 Eastern Time

;Closed: 20:43 Eastern Time

== Consent Agenda ==
* '''Approve minutes of {{minutes link|16 July 2007}}''' Consent agenda passes.

== Action Items ==
=== Board Committees ===

* Development Committee (Wilson/Potter)

* Partnership and Liason Committee (Perrine)

* Leadership Committee (Esther Filderman)

* Policy Committee (Harris)

* Communications Committee

* Membership Committee
** Hughes - Set up retention-rate report - '''not done'''
** Hughes, Parter - Implement an appropriate opt-out mechanism for member opt-out policy - '''not done''' ''now due Aug 5th''

=== Program Committees ===

* Conference Planning Committee (Wilson/Perrine)

* Technical (Online) Services (Hughes/Parter)
** Perrine - Organize Sysadmin Day 2007 site update - '''in progress''' ''Sysadmin Appreciation day is July 27th''

* Content Services Committee (Palmer/Potter)
** Albrecht - See if there are any other leads on CMP site content - '''in progress'''

=== Non-Committee ===
* Financial

* Albrecht:
** Provide status on IRS 501(c)(3) status. - '''no news'''

* Barr:

* Harris:
** Present draft financial policies for Board approval (low priority) - '''not done'''

* Hughes:
** Work with Frisch, Chalup, Halprin, Barr on consultant resources skeleton/framework [due 6/11] - '''not done'''
** Contact Gilbert Wilson about work-pay ideas - '''no response''' ''drop this one''

* Hume:
** Reconvene Code of Ethics review committee - '''in progress''' ''waiting for response''

* Palmer:
** Generate an email motion regarding the recommended Certificate of Amendment - '''no report''' ''may be waiting on Albrecht for details''

* Parter:

* Perrine:

* Potter:

* Wilson:

* All:

== Standing Reports ==

* Treasurer's report ''(second meeting of the month only)''

* Membership report
** See the report online for this week's status
There seems to be some discrepancy between the summary table and the graph - Parter and Hughes will look into this. Recent upward surge may be due to the conversion letters now going out.

* Online report

* Sysadmin Days report

Registrations continue to come in, with more expected. The Crossbow group is working on nailing down the training at other upcoming venues.

* Development report ''(Meeting focus at first meeting of the month)''

* Upcoming MtM ''(last meeting of the month only)''

== New Business ==

=== Aug 5th meeting ===

Wiki page has been put up; Albrecht will draft an agenda. Staff is working on the attendee list; it appears that most of the old and new Boards will be attending in person.

== Notes/announcements ==

First revenue from JobTarget has appeared.

No meeting on July 30th.

== Adjournment ==

'''MOTION to adjourn by Harris, seconded by Potter''' Passes; adjourned at 20:43 ET

Board meeting Minutes

2007-08-05T15:18:49Z

Pat: /* 2007 */

This page is a list of links pointing at Minutes of the Board of the League of Professional System Administrators (LOSPA) in chronological order.

The first Board of what is now LOPSA was elected in Spring 2005 by the members of The System Administrators' Guild (SAGE), which had been a Special Technical Group (STG) of USENIX. The intent was to have this Board manage the planned spin-off of SAGE from its USENIX parent. In November 2005, this plan was changed, and this new organization's name was changed to '''The League of Professional System Administrators'''. At various times during this entire process, this Board's work was referred to by USENIX and itself as '''SAGE''' or '''newSAGE'''. The meaning of '''SAGE''' in the minutes should be apparent from context.

Per the [[LOPSA Policies/Minutes dissemination|policy on minutes dissemination]], publication of minutes may occur up to 30 days after approval, but will ordinarily happen sooner.

Redactions, when present, will be clearly labeled (see the [[LOPSA Policies/Minutes dissemination|policy]] for more about redactions).

See also the older '''[[Interim Board meeting Minutes]]'''.

== 2007 ==
* {{m|8 January 2007}}
* {{m|15 January 2007}}
* ''the 22 January 2007 meeting did not achieve quorum''
* {{m|29 January 2007}}
* {{m|5 February 2007}}
* {{m|12 February 2007}}
* {{m|19 February 2007}}
* {{m|26 February 2007}}
* ''note: no meeting occurred on 5 March 2007''
* {{m|12 March 2007}}
* {{m|19 March 2007}}
* {{m|26 March 2007}}
* {{m|2 April 2007}}
* {{m|9 April 2007}}
* {{m|16 April 2007}}
* {{m|23 April 2007}}
* {{m|30 April 2007}}
* {{m|7 May 2007}}
* {{m|14 May 2007}}
* {{m|21 May 2007}}
* ''note: no meeting occurred on 28 May 2007''
* {{m|4 June 2007}}
* {{m|11 June 2007}}
* {{m|18 June 2007}}
* ''note: no meeting occurred on 25 June 2007''
* {{m|2 July 2007}}
* {{m|9 July 2007}}
* {{m|16 July 2007}}
* {{m|23 July 2007}}
* ''note: no meeting occurred on 30 July 2007''

== 2006 ==
* {{m|4 January 2006}}
* {{m|9 January 2006}}
* {{m|16 January 2006}}
* {{m|23 January 2006}}
* {{m|30 January 2006}}
* {{m|6 February 2006}}
* {{m|13 February 2006}}
* {{m|20 February 2006}}
* {{m|27 February 2006}}
* {{m| 6 March 2006}}
* {{m| 13 March 2006}}
* {{m| 20 March 2006}}
* {{m| 27 March 2006}}
* {{m| 3 April 2006}}
* {{m| 10 April 2006}}
* {{m| 19 April 2006}}
* {{m| 24 April 2006}}
* ''Minutes of 1 May 2006 are pending Board action.''
* ''Minutes of 15 May 2006 are pending Board action.''
* {{m| 29 May 2006}}
* {{m| 12 June 2006}}
* {{m| 19 June 2006}}
* {{m| 26 June 2006}}
* {{m| 10 July 2006}}
* {{m| 17 July 2006}}
* {{m| 24 July 2006}}
* {{m| 31 July 2006}}
* {{m| 7 August 2006}}
* ''note: no meeting on 14 August 2006''
* {{m| 21 August 2006}}
* {{m| 28 August 2006}}
* ''note: no meeting on 4 September 2006''
* {{m| 11 September 2006}}
* {{m| 18 September 2006}}
* {{m| 25 September 2006}}
* {{m| 2 October 2006}}
* {{m| 9 October 2006}}
* ''note: no meeting on 16 October 2006''
* {{m| 23 October 2006}}
* {{m| 8 November 2006}}
* {{m| 13 November 2006}}
* {{m| 20 November 2006}}
* {{m| 27 November 2006}}
* ''note: no meeting on 4 December 2006''
* {{m| 11 December 2006}}
* {{m| 18 December 2006}}
* ''note: no meeting on 25 December 2006"

== 2005 ==
* [[/31 July 2005|31 July 2005]]
* [[/4 August 2005|4 August 2005]]
* [[/8 August 2005|8 August 2005]]
* [[/15 August 2005|15 August 2005]]
* [[/22 August 2005|22 August 2005]]
* [[/29 August 2005|29 August 2005]]
* [[/7 September 2005|7 September 2005]]
* [[/12 September 2005|12 September 2005]]
* [[/19 September 2005|19 September 2005]]
* [[/26 September 2005|26 September 2005]]
* [[/3 October 2005|3 October 2005]]
* [[/10 October 2005|10 October 2005]]
* [[/17 October 2005|17 October 2005]]
* [[/24 October 2005|24 October 2005]]
* [[/31 October 2005|31 October 2005]]
* [[/3 November 2005|3 November 2005]]
* [[/7 November 2005|7 November 2005]]
* [[/14 November 2005|14 November 2005]]
* [[/21 November 2005|21 November 2005]]
* [[/28 November 2005|28 November 2005]]
* [[/4 December 2005|4 December 2005]]
* {{m|6 December 2005}}
* {{m|12 December 2005}}
* {{m|19 December 2005}}

== About the redactions ==
Some of the minutes have redacted versions. The redactions are given in the form:

:This sentence includes <strike>words to be redacted</strike> ''{4 words redacted; reason for redaction}''.

The above sentence would read:

:This sentence includes ''{4 words redacted; reason for redaction}''.

The reasons for redaction are:
# Personnel mentioned by name
# Business sensitivity
# Third party mentioned by name

Board meeting Minutes

2007-08-05T15:17:58Z

Pat: /* 2007 */

This page is a list of links pointing at Minutes of the Board of the League of Professional System Administrators (LOSPA) in chronological order.

The first Board of what is now LOPSA was elected in Spring 2005 by the members of The System Administrators' Guild (SAGE), which had been a Special Technical Group (STG) of USENIX. The intent was to have this Board manage the planned spin-off of SAGE from its USENIX parent. In November 2005, this plan was changed, and this new organization's name was changed to '''The League of Professional System Administrators'''. At various times during this entire process, this Board's work was referred to by USENIX and itself as '''SAGE''' or '''newSAGE'''. The meaning of '''SAGE''' in the minutes should be apparent from context.

Per the [[LOPSA Policies/Minutes dissemination|policy on minutes dissemination]], publication of minutes may occur up to 30 days after approval, but will ordinarily happen sooner.

Redactions, when present, will be clearly labeled (see the [[LOPSA Policies/Minutes dissemination|policy]] for more about redactions).

See also the older '''[[Interim Board meeting Minutes]]'''.

== 2007 ==
* {{m|8 January 2007}}
* {{m|15 January 2007}}
* ''the 22 January 2007 meeting did not achieve quorum''
* {{m|29 January 2007}}
* {{m|5 February 2007}}
* {{m|12 February 2007}}
* {{m|19 February 2007}}
* {{m|26 February 2007}}
* ''note: no meeting occurred on 5 March 2007''
* {{m|12 March 2007}}
* {{m|19 March 2007}}
* {{m|26 March 2007}}
* {{m|2 April 2007}}
* {{m|9 April 2007}}
* {{m|16 April 2007}}
* {{m|23 April 2007}}
* {{m|30 April 2007}}
* {{m|7 May 2007}}
* {{m|14 May 2007}}
* {{m|21 May 2007}}
* ''note: no meeting occurred on 28 May 2007''
* {{m|4 June 2007}}
* {{m|11 June 2007}}
* {{m|18 June 2007}}
* ''note: no meeting occurred on 25 June 2007''
* {{m|2 July 2007}}
* {{m|9 July 2007}}
* {{m|16 July 2007}}
* ''note: no meeting occurred on 25 June 2007''
* {{m|27 July 2007}}

== 2006 ==
* {{m|4 January 2006}}
* {{m|9 January 2006}}
* {{m|16 January 2006}}
* {{m|23 January 2006}}
* {{m|30 January 2006}}
* {{m|6 February 2006}}
* {{m|13 February 2006}}
* {{m|20 February 2006}}
* {{m|27 February 2006}}
* {{m| 6 March 2006}}
* {{m| 13 March 2006}}
* {{m| 20 March 2006}}
* {{m| 27 March 2006}}
* {{m| 3 April 2006}}
* {{m| 10 April 2006}}
* {{m| 19 April 2006}}
* {{m| 24 April 2006}}
* ''Minutes of 1 May 2006 are pending Board action.''
* ''Minutes of 15 May 2006 are pending Board action.''
* {{m| 29 May 2006}}
* {{m| 12 June 2006}}
* {{m| 19 June 2006}}
* {{m| 26 June 2006}}
* {{m| 10 July 2006}}
* {{m| 17 July 2006}}
* {{m| 24 July 2006}}
* {{m| 31 July 2006}}
* {{m| 7 August 2006}}
* ''note: no meeting on 14 August 2006''
* {{m| 21 August 2006}}
* {{m| 28 August 2006}}
* ''note: no meeting on 4 September 2006''
* {{m| 11 September 2006}}
* {{m| 18 September 2006}}
* {{m| 25 September 2006}}
* {{m| 2 October 2006}}
* {{m| 9 October 2006}}
* ''note: no meeting on 16 October 2006''
* {{m| 23 October 2006}}
* {{m| 8 November 2006}}
* {{m| 13 November 2006}}
* {{m| 20 November 2006}}
* {{m| 27 November 2006}}
* ''note: no meeting on 4 December 2006''
* {{m| 11 December 2006}}
* {{m| 18 December 2006}}
* ''note: no meeting on 25 December 2006"

== 2005 ==
* [[/31 July 2005|31 July 2005]]
* [[/4 August 2005|4 August 2005]]
* [[/8 August 2005|8 August 2005]]
* [[/15 August 2005|15 August 2005]]
* [[/22 August 2005|22 August 2005]]
* [[/29 August 2005|29 August 2005]]
* [[/7 September 2005|7 September 2005]]
* [[/12 September 2005|12 September 2005]]
* [[/19 September 2005|19 September 2005]]
* [[/26 September 2005|26 September 2005]]
* [[/3 October 2005|3 October 2005]]
* [[/10 October 2005|10 October 2005]]
* [[/17 October 2005|17 October 2005]]
* [[/24 October 2005|24 October 2005]]
* [[/31 October 2005|31 October 2005]]
* [[/3 November 2005|3 November 2005]]
* [[/7 November 2005|7 November 2005]]
* [[/14 November 2005|14 November 2005]]
* [[/21 November 2005|21 November 2005]]
* [[/28 November 2005|28 November 2005]]
* [[/4 December 2005|4 December 2005]]
* {{m|6 December 2005}}
* {{m|12 December 2005}}
* {{m|19 December 2005}}

== About the redactions ==
Some of the minutes have redacted versions. The redactions are given in the form:

:This sentence includes <strike>words to be redacted</strike> ''{4 words redacted; reason for redaction}''.

The above sentence would read:

:This sentence includes ''{4 words redacted; reason for redaction}''.

The reasons for redaction are:
# Personnel mentioned by name
# Business sensitivity
# Third party mentioned by name

Board meeting Minutes/16 July 2007

2007-08-01T00:12:30Z

Pat:

{{minutes box|before=9 July 2007|after=23 July 2007}}

{{working paper}}

{{minutes approved|23 July 2007}}

;Present: Matthew Barr, Chris Palmer, David Parter, Stephen Potter, Pat Wilson (chair, note taker), Sam Albrecht

;Apologies: Trey Harris, Doug Hughes, Tom Perrine

;Opened: 20:06 Eastern Time

;Closed: 20:46 Eastern Time

== Consent Agenda ==
* '''Approve minutes of {{minutes link|9 July 2007}}'''

Consent agenda passes.

== Action Items ==
=== Board Committees ===

* Development Committee (Wilson/Potter)
** Albrecht: Delegate to staff to make a list of potential sponsors from targeted resources - '''DONE'''

* Partnership and Liason Committee (Perrine)

* Leadership Committee (Esther Filderman)

* Policy Committee (Harris)

* Communications Committee

* Membership Committee
** Hughes - Set up retention-rate report - '''no report'''
** Hughes - Send conversion letter - '''DONE'''
** Hughes, Parter - Implement an appropriate opt-out mechanism for member opt-out policy - '''not done'''

=== Program Committees ===

* Conference Planning Committee (Wilson/Perrine)

* Technical (Online) Services (Hughes/Parter)
** Perrine - Organize Sysadmin Day 2007 site update - '''in progress''' ''Palmer reports that things are coming together, and he'll put the press release up on the web site, add a banner for Sysadmin Days to the Appreciation Day page, and mention the Day in the upcoming Memo to Members''

* Content Services Committee (Palmer/Potter)
** Palmer, Potter - Draft a plan regarding how a paid/compensated content director might help the website, and what sort of requirements we might make for that position [due 5/28] - '''no progress''' ''will defer this to the new Board''
** Albrecht - Contact Pomeranz to see if there are any other leads on CMP site content. - '''in progress'''

=== Non-Committee ===
* Financial

* Albrecht:
** Provide status on IRS 501(c)(3) status. - '''in progress''' ''back to phone tag''

* Barr:

* Harris:
** Present draft financial policies for Board approval (low priority) - '''no report'''

* Hughes:
** Work with Frisch, Chalup, Halprin, Barr on consultant resources skeleton/framework [due 6/11] - '''no report'''
** Contact Gilbert Wilson about work-pay ideas - '''no report'''

* Hume:
** Reconvene Code of Ethics review committee - '''no report'''

* Palmer:

* Parter:

* Perrine:

* Potter:

* Wilson:

* All:

== Standing Reports ==

* Treasurer's report ''(second meeting of the month only)''

* Membership report
** See the oniline report for this week's status

Google adwords seems to be a useful tool.

* Online report

Work on the website revamp continues - Palmer hopes to have the new look'n'feel upgrade by the end of the month.

* Sysadmin Days report

SNIA has been asked to put out an announcement to local groups. Registrations continue to come in.

* Development report ''(Meeting focus at first meeting of the month)''

* Upcoming MtM ''(last meeting of the month only)''

== Certificate of Amendment ==

Palmer will generate an email motion regarding the recommended Certificate of Amendment.

== Adjournment ==

'''MOTION to adjourn by Palmer, seconded by Parter''' Passes. Adjourned at 20:46 ET

Board meeting Minutes/9 July 2007

2007-08-01T00:11:24Z

Pat:

{{minutes box|before=2 July 2007|after=16 July 2007}}

{{working paper}}

{{minutes approved|16 July 2007}}

;Present: Matthew Barr, Trey Harris, Doug Hughes, Andrew Hume, Chris Palmer, David Parter, (chair, note taker), Sam Albrecht

;Apologies: Tom Perrine, Stephen Potter, Pat Wilson

;Opened: 20:10 Eastern Time

;Closed: 21:39 Eastern Time

== Consent Agenda ==
* '''Approve minutes of {{minutes link|2 July 2007}}''' Approved.

== Action Items ==
=== Board Committees ===

* Development Committee (Wilson/Potter)
** Albrecht: Delegate to staff to make a list of potential sponsors from targeted resources

* Partnership and Liason Committee (Perrine)

* Leadership Committee (Esther Filderman)

* Policy Committee (Harris)

* Communications Committee

* Membership Committee
** Hughes - Set up retention-rate report
** Albrecht - Send conversion letter-- '''Delegated to Hughes'''
** Hughes, Parter - Implement an appropriate opt-out mechanism for member opt-out policy

=== Program Committees ===

* Conference Planning Committee (Wilson/Perrine)

* Technical (Online) Services (Hughes/Parter)
** Perrine - Organize Sysadmin Day 2007 site update

* Content Services Committee (Palmer/Potter)
** Palmer, Potter - Draft a plan regarding how a paid/compensated content director might help the website, and what sort of requirements we might make for that position [due 5/28]
** Albrecht - Investigate the idea of hosting the sysadmin CMP content on the LOPSA site -''Albrecht spoke to someone at CMP, was told that the content would continue to be hosted for at least the next year. Albrecht to contact Pomeranz to see if there are any other leads.''

=== Non-Committee ===
* Financial

* Albrecht:
** Provide status on IRS 501(c)(3) status

* Barr:

* Harris:
** Present draft financial policies for Board approval (low priority)

* Hughes:
** Work with Frisch, Chalup, Halprin, Barr on consultant resources skeleton/framework [due 6/11]
** Contact Gilbert Wilson about work-pay ideas

* Hume:
** Reconvene Code of Ethics review committee

* Palmer:

* Parter:

* Perrine:

* Potter:

* Wilson:

* All:

== Standing Reports ==

* Treasurer's report ''(second meeting of the month only)''

* Membership report
** See the online report for this week's status

* Online report

* Sysadmin Days report
** Currently at 14 registrations. Advertising has been slow, but registrations are starting to pick up. We were at about 6 registrations for Phoenix at this point in time. Staff prepared a cost to cancel budget that shows it is more cost effective to continue. Recommendation to look again next week.

* Development report ''(Meeting focus at first meeting of the month)''

* Upcoming MtM ''(last meeting of the month only)''

== New Business ==

=== New Board Meeting Expenses ===
* Discussion on finalizing the travel reimbursement policy.
'''MOTION to reimburse travel, one night hotel, and other reasonable travel policies as stated in the previous draft policy. Motion by Palmer, second by Hughes.''' Passes.

== Notes/announcements ==
* Agreement with SCALE to provide tutorials is coming along. Formal proposal to be provided to the Board soon.

== Adjournment ==
* Adjournment at 21:39 p.m. EDT

Board meeting Minutes/2 July 2007

2007-08-01T00:10:20Z

Pat:

{{minutes box|before=18 June 2007|after=9 July 2007}}

{{working paper}}

{{minutes approved|9 July 2007}}

;Present: Tom Perrine (chair), Matthew Barr, Trey Harris, Doug Hughes, Andrew Hume, David Parter, Stephen Potter, Pat Wilson (note taker), Sam Albrecht

;Apologies:

;Opened: 20:02 Eastern Time

;Closed: 21:23 Eastern Time

== Consent Agenda ==
* '''Approve minutes of {{minutes link|18 June 2007}}'''
* e-vote: '''MOTION by Potter, seconded by Parter, to proceed with getting a booth at the Ohio Linux Fest and approve payment of the $75 registration fee.''' Passes.
* e-vote: '''MOTION by Potter, seconded by Hume, to approve up to $600 to sponsor maddog as a keynote speaker at OLF'''. Passes.

Consent agenda passes.

== Action Items ==
=== Board Committees ===

''[ Harris joins at 20:05 ]''
* Development Committee (Wilson/Potter)

* Partnership and Liason Committee (Perrine)

* Leadership Committee (Esther Filderman)

* Policy Committee (Harris)

* Communications Committee
** Albrecht: Write a memo for distribution to members explaining the situation with Sysadmin Magazine - '''DONE''' ''will need to be sent''

* Membership Committee
** Parter - Set up retention-rate report [due 5/28] - '''no action''' ''suggest making this Hughes' action''
** Albrecht - Refresh conversion letter - '''DONE''' ''needs to be sent out''

=== Program Committees ===

* Conference Planning Committee (Wilson/Perrine)

* Technical (Online) Services (Hughes/Parter)
** Perrine - Organize Sysadmin Day 2007 site update - '''in progress''' ''new volunteers found, and perhaps a project manager. The site should have a link to Sysadmin Days''

''[ Hughes joins at 20:10 ET ]''

* Content Services Committee (Palmer/Potter)
** Palmer, Potter - Draft a plan regarding how a paid/compensated content director might help the website, and what sort of requirements we might make for that position [due 5/28] - '''no action''' ''Potter is investigating the idea of paid content''

''ACTION ITEM: Albrecht to investigate the idea of hosting the sysadmin CMP content on the LOPSA site''

=== Non-Committee ===
* Financial

* Albrecht:
** Provide status on IRS 501(c)(3) status - '''negative progress''' ''apparently IRS has lost paperwork. it has been resent''
* Barr:

* Harris:
** Present draft financial policies for Board approval (low priority) - '''in progress'''

* Hughes:
** Work with Frisch, Chalup, Halprin, Barr on consultant resources skeleton/framework [due 6/11] - '''no action'''
** Contact Gilbert Wilson about work-pay ideas - '''no action'''

* Hume:
** Reconvene Code of Ethics review committee - '''no action'''

* Palmer:

* Parter:

* Perrine:

* Potter:

* Wilson:

* All:

== Standing Reports ==

* Treasurer's report ''(second meeting of the month only)''

* Membership report
** See the online report for this week's status

* Online report

* Sysadmin Days report

Press release has gone out to members with a plea to redistribute. Potter will investigate getting a banner on the OLF site. Registrations continue to trickle in.

* Development report ''(Meeting focus at first meeting of the month)''

Albrecht will be sure to schedule a Development section during the new Board orientation in August. Albrecht will ask Biordi to distribute a current version of the sponsor contact spreadsheet by next week.

''ACTION ITEM: Albrecht to delegate to staff to make a list of potential sponsors from targeted resources.''

* Upcoming MtM ''(last meeting of the month only)''

== Website advertising (tep) ==

It's the sense of the Board that (some) advertizment on the web site is not anathema. Perrine has begun a Web_site_advertising_proposal, which presents some advertizing models; agreement was reached that a gradiated model, where paid LOSPA members see the fewest ads, is probably best.

A detailed proposal should be created, addressing questions about the advertizing model, the source of the ads (many online ad companies exist), and how best to display the images.

== OLF ==

==== OLF booth ====

See email MOTION in Consent agenda. Eicher has volunteered to pay the booth fee on LOPSA's behalf. Potter will recruit local LOPSA members to staff the booth.

==== OLF mini Sysadmin Days ====

LOPSA (via the Crossbow project) will work with OLF to provide appropriate training classes.

==== maddog looking for sponsor ====

LOPSA will sponsor maddog - see email MOTION in Consent agenda.

== Opt-out for LOPSA mailings ==

'''MOTION by Harris, seconded by Parter: Amend {{policy link|Privacy}} to change, "You may opt out of recieving periodic announcements and memos" to, "You may opt out of receiving periodic announcements and memos, except for: 1. Announcements of changes to this Privacy Policy; 2. Announcements of elections or referenda; 3. Announcements LOPSA is legally required to furnish the membership; 4. Announcements deemed of an extraordinary nature by specific vote of the Board."''' Passes (Hughes abstains)

''ACTION ITEM: Hughes, Parter to implement an appropriate opt-out mechanism''

== Notes/announcements ==

Perrine apologizes for July 9th and 16th; Potter apologizes for July 9th.

== Adjournment ==

'''MOTION to adjourn by Barr, seconded by Parter.''' Passes. Adjourned at 21:23 ET

Board meeting Minutes/18 June 2007

2007-08-01T00:08:13Z

Pat:

{{minutes box|before=11 June 2007|after=2 July 2007}}

{{working paper}}

{{minutes approved|2 July 2007}}

;Present: Tom Perrine (chair), Trey Harris, Andrew Hume, Stephen Potter, Pat Wilson (note taker), Sam Albrecht

;Apologies: Matthew Barr, Doug Hughes, Chris Palmer, David Parter

;Opened: 20:05 Eastern Time

;Closed: 20:52 Eastern Time

== Consent Agenda ==
* '''Approve minutes of {{minutes link|11 June 2007}}'''

Passes.
== Action Items ==
=== Board Committees ===

* Development Committee (Wilson/Potter)

* Partnership and Liason Committee (Perrine)

* Leadership Committee (Esther Filderman)

* Policy Committee (Harris)

* Communications Committee
** Perrine - Follow up with SysAdmin Magazine regarding volunteers for online answer folks [due 3/20] - '''moot'''
** Albrecht - Look into Sysadmin Magazine member subscription delay. - '''DONE''' ''LOPSA list wasn't folded in to subscriber list before the demise, which is good. Albrecht will investigate alternate partnerships.''

''ACTION ITEM: Albrecht to write a memo for distribution to members explaining the situation and expressing LOPSA's sadness at the magazine's demise''

* Membership Committee
** Parter - Set up retention-rate report [due 5/28] - '''no report'''
** Albrecht - Refresh conversion letter - '''not done'''
** Wilson - Look into quarterly member drawing prizes - '''DONE''' ''decided on a ThinkGeek gift certificate''

=== Program Committees ===

* Conference Planning Committee (Wilson/Perrine)

* Technical (Online) Services (Hughes/Parter)
** Perrine - Organize Sysadmin Day 2007 site update - '''in progress''' ''2nd call for volunteers sent 6/15''
** Perrine - Turn his lopsa-discuss posting on the CFV for Sysadmin Day into a post for the web page - '''DONE'''

* Content Services Committee (Palmer/Potter)
** Palmer, Potter - Draft a plan regarding how a paid/compensated content director might help the website, and what sort of requirements we might make for that position [due 5/28] - '''in progress''' ''see the Content_director wiki page. Potter welcomes comments''

=== Non-Committee ===
* Financial

* Albrecht:
** Provide status on IRS 501(c)(3) status [due 4/9] - '''in progress''' ''more phone tag with IRS''

* Barr:

* Harris:
** Present draft financial policies for Board approval (low priority) - '''not done'''

* Hughes:
** Work with Frisch, Chalup, Halprin, Barr on consultant resources skeleton/framework [due 6/11] - '''no report'''
** Contact Gilbert Wilson about work-pay ideas - '''no report'''

* Hume:
** Reconvene Code of Ethics review committee - '''in progress'''

* Palmer:

* Parter:

* Perrine:

* Potter:

* Wilson:

* All:

== Standing Reports ==

* Treasurer's report ''(second meeting of the month only)''

* Membership report
** See the report online for this week's status

* Online report

* Sysadmin Days report

Registrations continue to come in. Albrecht will be picking up the sponsorship canvassing duties.

* Development report ''(Meeting focus at first meeting of the month)''

* Upcoming MtM ''(last meeting of the month only)''

* Sysadmin Mag ad topic ''(fourth meeting of the month only)''

== Election aftermath ==

Newly elected Board members should be invited to join the July Board meetings.

Hume notes that, for future, it might be best to have an entity more removed from the election process than the Leadership committee announce the results of the election, but it's probably not that big a deal this time.

== Adjournment ==

'''MOTION to adjourn by Wilson, seconded by Hume''' Passes. Adjourned at 20:52 ET.

Board meeting Minutes/11 June 2007

2007-08-01T00:06:42Z

Pat:

{{minutes box|before=4 June 2007|after=18 June 2007}}

{{working paper}}

{{minutes approved|18 June 2007}}

;Present: Tom Perrine (chair), Matthew Barr, Trey Harris, Doug Hughes, Andrew Hume, David Parter, Pat Wilson (note taker), Sam Albrecht

;Apologies:

;Opened: 20:08 Eastern Time

;Closed: 20:49 Eastern Time

== Consent Agenda ==
* '''Approve minutes of {{minutes link|4 June 2007}}'''

Passes.

== Action Items ==
=== Board Committees ===

''[ Harris joins at 20:09 ET ]''

* Development Committee (Wilson/Potter)

* Partnership and Liason Committee (Perrine)

* Leadership Committee (Esther Filderman)

* Policy Committee (Harris)

* Communications Committee
** Perrine - Follow up with SysAdmin Magazine regarding volunteers for online answer folks [due 3/20] - '''no action''' ''it was noted that the member subscriptions have not yet started - Albrecht will follow up''

* Membership Committee
** Parter - Set up retention-rate report [due 5/28] - '''no action'''
** Albrecht - Refresh conversion letter - '''in progress''' ''Albrecht and Perrine will confer during the week''
** Wilson - Look into quarterly member drawing prizes - '''in progress''' ''Nano has probably been overdone; will look for something else''

=== Program Committees ===

* Conference Planning Committee (Wilson/Perrine)

* Technical (Online) Services (Hughes/Parter)
** Perrine - Organize Sysadmin Day 2007 site update - '''in progress''' ''Albrecht reports press release just needs a tuneup''
** Perrine - Turn his lopsa-discuss posting on the CFV for Sysadmin Day into a post for the web page - '''no action'''

'' [ Barr joins at 20:15 ET ] ''

* Content Services Committee (Palmer/Potter)
** Palmer, Potter - Draft a plan regarding how a paid/compensated content director might help the website, and what sort of requirements we might make for that position [due 5/28] - '''no report'''

=== Non-Committee ===
* Financial

* Albrecht:
** Provide status on IRS 501(c)(3) status [due 4/9] - '''in progress''' ''waiting on IRS''
** Enquire whether SoCoSA would be interested in pursuing Chapter status [5/28] - '''no action'''

* Barr:

* Harris:
** Present draft financial policies for Board approval (low priority) - '''in progress'''
** Gather material for Halprin request [2/26] - '''overcome by events'''

* Hughes:
** Work with Frisch, Chalup, Halprin, Barr on consultant resources skeleton/framework [due 6/11] - '''no progress'''
** Contact Gilbert Wilson about work-pay ideas - '''no progress''' ''waiting on reply from Gilbert''

* Hume:
** Reconvene Code of Ethics review committee - '''in progress'''

* Palmer:

* Parter:

* Perrine:
** Perrine will work with Sam and Michele on "CONVERSION" of visitors to members - ''now duplicates Albrecht action item above; removed''

* Potter:

* Wilson:

* All:

== Standing Reports ==

* Treasurer's report ''(second meeting of the month only)''

April Financials and Hours report sent out by Albrecht.

* Membership report
** See the report online for this week's status

* Online report

* Sysadmin Days report

Still need more advertizing/buzz.

* Election report

Elections start on June 16th. There will be a #lopsa-live (TBD), too.

* Development report
''from 4 June''

Biordi has contacted pervious sponsors about Sysadmin Days opportunities.

* Upcoming MtM ''(last meeting of the month only)''

MtM in progress.

* Sysadmin Mag ad topic ''(fourth meeting of the month only)''

== New Business ==

=== Member services letter ===

The email that was sent out to non-renewing members was overzealous - a followup apology will be forthcoming.

== Adjournment ==

'''MOTION to adjourn by Hughes, seconded by Wilson.''' Passes. Adjourned at 20:49 ET

Board meeting Minutes/4 June 2007

2007-08-01T00:05:49Z

Pat:

{{minutes box|before=21 May 2007|after=11 June 2007}}

{{working paper}}

{{minutes approved|11 June 2007}}

;Present: Tom Perrine (chair), Trey Harris, Doug Hughes, Andrew Hume, Chris Palmer, David Parter, Stephen Potter, Pat Wilson (note taker)

;Apologies: Matthew Barr, Sam Albrecht

;Opened: 20:07 Eastern Time

;Closed: 20:38 Eastern Time

== Consent Agenda ==
* '''Approve minutes of {{minutes link|21 May 2007}}'''

Consent agenda passed.
== Action Items ==
=== Board Committees ===

* Development Committee (Wilson/Potter)

* Partnership and Liason Committee (Perrine)

* Leadership Committee (Esther Filderman)

* Policy Committee (Harris)

* Communications Committee
** Perrine - Follow up with SysAdmin Magazine regarding volunteers for online answer folks [due 3/20] - '''not done'''

* Membership Committee
** Parter - Set up retention-rate report [due 5/28] - '''not done'''
** Albrecht - Refresh conversion letter - '''no report'''
** Wilson - Look into quarterly member drawing prizes - '''not done'''

''[ Harris leaves at 20:11 ET ]''

''[ Palmer joins at 20:12 ET ]''

=== Program Committees ===

* Conference Planning Committee (Wilson/Perrine)

* Technical (Online) Services (Hughes/Parter)
** Perrine - Organize Sysadmin Day 2007 site update - '''in progress'''
** Perrine - Turn his lopsa-discuss posting on the CFV for Sysadmin Day into a post for the web page - '''in progress'''

* Content Services Committee (Palmer/Potter)
** Palmer, Potter - Draft a plan regarding how a paid/compensated content director might help the website, and what sort of requirements we might make for that position [due 5/28] - '''not done'''

=== Non-Committee ===
* Financial
** Hume - Provide at Dec 2006 Treasurer's report writeup for the Board and for the web site - '''DONE'''

* Albrecht:
** Provide status on IRS 501(c)(3) status [due 4/9] - '''no report'''
** Enquire whether SoCoSA would be interested in pursuing Chapter status [5/28] - '''no report'''

* Barr:

* Harris:
** Present draft financial policies for Board approval (low priority) - '''no report'''
** Gather material for Halprin request [2/26] - '''no report'''

''[ Parter joins at 20:16 ET ]''

* Hughes:
** Work with Frisch, Chalup, Halprin, Barr on consultant resources skeleton/framework [due 6/11] - '''no progress'''
** Contact Gilbert Wilson about work-pay ideas - '''in progress''' ''waiting on Gilbert''
** Set target completion date for JobTarget online - '''DONE''' ''JobTarget integration complete''

* Hume:
** Reconvene Code of Ethics review committee - '''in progress'''

* Palmer:

* Parter:

* Perrine:
** Perrine will work with Sam and Michele on "CONVERSION" of visitors to members - '''in progress'''

* Potter:

* Wilson:

* All:

== Standing Reports ==

* Treasurer's report ''(second meeting of the month only)''

* Membership report
** See the report online for this week's status

* Online report

There was a several hour outage of lopsa.org on 4 June, caused by problems upstream of BitPusher. Back online before estimate.

* Sysadmin Days report

The second mass mailing will be sent out soon. It might be worthwhile investigating Google adwords. Preliminary plans for future Sysadmin Days events are being considered.

* Development report ''(Meeting focus at first meeting of the month)''

''postponed until 11 June''

* Upcoming MtM ''(last meeting of the month only)''

Topics: JobTarget, Sysadmin Days NJ, Code of Ethics review, new book review(s), elections

* Sysadmin Mag ad topic ''(fourth meeting of the month only)''

== New Business ==

=== Volunteer thanks ===

Chuck McIntyre and Ski Kacoroski have gone above and beyond (Chuck on the jobs board integration and Ski on the server migration from San Francisco to Seattle. They'll be thanked in the MtM, online, and with a LOPSA shirt.

== Adjournment ==

'''MOTION to adjourn by Palmer, seconded by Hume''' Passes. Adjourned at 20:38 ET

Board meeting Minutes

2007-08-01T00:04:33Z

Pat: /* 2007 */

This page is a list of links pointing at Minutes of the Board of the League of Professional System Administrators (LOSPA) in chronological order.

The first Board of what is now LOPSA was elected in Spring 2005 by the members of The System Administrators' Guild (SAGE), which had been a Special Technical Group (STG) of USENIX. The intent was to have this Board manage the planned spin-off of SAGE from its USENIX parent. In November 2005, this plan was changed, and this new organization's name was changed to '''The League of Professional System Administrators'''. At various times during this entire process, this Board's work was referred to by USENIX and itself as '''SAGE''' or '''newSAGE'''. The meaning of '''SAGE''' in the minutes should be apparent from context.

Per the [[LOPSA Policies/Minutes dissemination|policy on minutes dissemination]], publication of minutes may occur up to 30 days after approval, but will ordinarily happen sooner.

Redactions, when present, will be clearly labeled (see the [[LOPSA Policies/Minutes dissemination|policy]] for more about redactions).

See also the older '''[[Interim Board meeting Minutes]]'''.

== 2007 ==
* {{m|8 January 2007}}
* {{m|15 January 2007}}
* ''the 22 January 2007 meeting did not achieve quorum''
* {{m|29 January 2007}}
* {{m|5 February 2007}}
* {{m|12 February 2007}}
* {{m|19 February 2007}}
* {{m|26 February 2007}}
* ''note: no meeting occurred on 5 March 2007''
* {{m|12 March 2007}}
* {{m|19 March 2007}}
* {{m|26 March 2007}}
* {{m|2 April 2007}}
* {{m|9 April 2007}}
* {{m|16 April 2007}}
* {{m|23 April 2007}}
* {{m|30 April 2007}}
* {{m|7 May 2007}}
* {{m|14 May 2007}}
* {{m|21 May 2007}}
* ''note: no meeting occurred on 28 May 2007''
* {{m|4 June 2007}}
* {{m|11 June 2007}}
* {{m|18 June 2007}}
* ''note: no meeting occurred on 25 June 2007''
* {{m|2 July 2007}}
* {{m|9 July 2007}}
* {{m|16 July 2007}}

== 2006 ==
* {{m|4 January 2006}}
* {{m|9 January 2006}}
* {{m|16 January 2006}}
* {{m|23 January 2006}}
* {{m|30 January 2006}}
* {{m|6 February 2006}}
* {{m|13 February 2006}}
* {{m|20 February 2006}}
* {{m|27 February 2006}}
* {{m| 6 March 2006}}
* {{m| 13 March 2006}}
* {{m| 20 March 2006}}
* {{m| 27 March 2006}}
* {{m| 3 April 2006}}
* {{m| 10 April 2006}}
* {{m| 19 April 2006}}
* {{m| 24 April 2006}}
* ''Minutes of 1 May 2006 are pending Board action.''
* ''Minutes of 15 May 2006 are pending Board action.''
* {{m| 29 May 2006}}
* {{m| 12 June 2006}}
* {{m| 19 June 2006}}
* {{m| 26 June 2006}}
* {{m| 10 July 2006}}
* {{m| 17 July 2006}}
* {{m| 24 July 2006}}
* {{m| 31 July 2006}}
* {{m| 7 August 2006}}
* ''note: no meeting on 14 August 2006''
* {{m| 21 August 2006}}
* {{m| 28 August 2006}}
* ''note: no meeting on 4 September 2006''
* {{m| 11 September 2006}}
* {{m| 18 September 2006}}
* {{m| 25 September 2006}}
* {{m| 2 October 2006}}
* {{m| 9 October 2006}}
* ''note: no meeting on 16 October 2006''
* {{m| 23 October 2006}}
* {{m| 8 November 2006}}
* {{m| 13 November 2006}}
* {{m| 20 November 2006}}
* {{m| 27 November 2006}}
* ''note: no meeting on 4 December 2006''
* {{m| 11 December 2006}}
* {{m| 18 December 2006}}
* ''note: no meeting on 25 December 2006"

== 2005 ==
* [[/31 July 2005|31 July 2005]]
* [[/4 August 2005|4 August 2005]]
* [[/8 August 2005|8 August 2005]]
* [[/15 August 2005|15 August 2005]]
* [[/22 August 2005|22 August 2005]]
* [[/29 August 2005|29 August 2005]]
* [[/7 September 2005|7 September 2005]]
* [[/12 September 2005|12 September 2005]]
* [[/19 September 2005|19 September 2005]]
* [[/26 September 2005|26 September 2005]]
* [[/3 October 2005|3 October 2005]]
* [[/10 October 2005|10 October 2005]]
* [[/17 October 2005|17 October 2005]]
* [[/24 October 2005|24 October 2005]]
* [[/31 October 2005|31 October 2005]]
* [[/3 November 2005|3 November 2005]]
* [[/7 November 2005|7 November 2005]]
* [[/14 November 2005|14 November 2005]]
* [[/21 November 2005|21 November 2005]]
* [[/28 November 2005|28 November 2005]]
* [[/4 December 2005|4 December 2005]]
* {{m|6 December 2005}}
* {{m|12 December 2005}}
* {{m|19 December 2005}}

== About the redactions ==
Some of the minutes have redacted versions. The redactions are given in the form:

:This sentence includes <strike>words to be redacted</strike> ''{4 words redacted; reason for redaction}''.

The above sentence would read:

:This sentence includes ''{4 words redacted; reason for redaction}''.

The reasons for redaction are:
# Personnel mentioned by name
# Business sensitivity
# Third party mentioned by name

LOPSA Policies/Communications

2007-07-07T22:50:10Z

Pat: /* Style */

{{policy|Communications}}
{{policy approved|8 August 2005}}

{{policy amended|7 September 2005}}
{{policy amended|6 February 2006}}

====Purpose and Scope====

The purpose of this document is to provide guidelines and restrictions where necessary to keep all communications between LOPSA and the outside world 1) authorized, 2) appropriate, 3) recognizable, and 4) consistent. When we communicate as a Board or as an organization to any group of people, we must first and foremost represent the membership and the Board of LOPSA in a responsible manner. We must also be responsive to the needs and requests of our members, and the public at large where appropriate.

====Policy Statement====

=====Timeliness=====

'''Communications should provide the membership with timely, accurate, clear, objective and complete information about LOPSA policies, programs, services and initiatives.''' The Board has a duty to explain its policies and decisions, and to inform the membership of its priorities. Communications therefore should be complete, clear and swiftly follow any changes or major initiatives.

'''Programs should plan for communication from the beginning.''' LOPSA programs should address communication needs in the development stage of policies and programs. Policies and programs should never surprise the membership or happen by accident. LOPSA should proudly promote each and every service and program it provides. Programs that the membership is ignorant of are bound to fail. The Board must further ensure that changes in policy that significantly affect the rights and privileges of membership are both proposed to the membership for comment well in advance of a vote, and clearly and widely communicated if they are adopted. The Communication Committee is there to assist programs in planning for communication needs.

=====Authorization=====
'''Collective communications must be authorized.''' No communication that claims to represent the policy, positions, or other stance of either the Board or LOPSA as a whole shall be made public until and unless it is approved by the Board. No communication that claims to represent the policy, positions, or other stance of a committee or subcommittee of LOPSA shall be made public until and unless they are approved by that committee. Committees must be authorized by the Board to contact the membership or general public before doing so, and they must also abide by the Board-defined limits for their communications. All official communications shall go through official channels maintained by the Board, either by a membership email list, a list of all members generated from the membership database, or by whatever public relations channels are maintained by the Board.

'''Individual officials of LOPSA are encouraged to communicate directly with the membership.''' Openness in governance helps members fairly judge our performance, and helps enable membership participation. To build an open organization, all officials (staff, committee members, and above all the Board) should take a role in communicating with the membership. At the same time, officials must respect the policies and intent of the LOPSA Board, as well as confidential information. Officials serve LOPSA best by communicating openly and frequently about programs they are charged with, while treating sensitive information with the discretion it requires.

Officials who communicate as individuals to the membership should maintain consistency in look and feel with other LOPSA communications, including letterhead and logos following the LOPSA Branding Guide in appropriate media. Communications from individuals must be signed by that individual and clearly indicate through tone, person, and/or disclaimer that they are the personal words and beliefs of the individual, not the Board or LOPSA. Officials of LOPSA should be given lopsa.org email addresses, and should use them in individual communication wherever possible to promote the visibility of LOPSA.

Any Board member or other (non-staff) official should be very careful and respectful about expressing public dissent with an action of the Board. Board members have a right to have their dissent in votes explicity recorded in the minutes, which are ordinarily made LOPSA to the membership. However, current officials of LOPSA may not attempt to undermine the actions or intent of LOPSA, the LOPSA Board, or its committees in the public expression of these rights. Individual officials expressing dissent within these guidelines should nonetheless not use their lopsa.org email addresses, or channels of communication not open to general members, but should strive to speak as regular members. All officials of LOPSA have the right of resignation if they cannot support the activities or decisions of the Board, and are freed of the duty of obedience, but not the requirements of confidentiality, upon their resignation.

Under no circumstances should staff express dissent or a message inconsistent with the Board's.

'''Individual officials of LOPSA are ''not'' to communicate directly with the general public or media unless authorized.''' As opposed to membership, relations with the public, especially the press, are sensitive. Public communications are open to misinterpretation and laden with pitfalls. An unusual level of care and restraint is required before engaging the general public and the media, as even officials claiming to speak only for themselves are nevertheless taken to be the voice of LOPSA. Coaching and planning is often required before engaging with the general public or the media. Therefore, officials of LOPSA must not engage the public or the media about LOPSA issues unless authorized by the Board.

LOPSA officials and members who are addressing sysadmin issues not directly related to LOPSA, including authoring books or being asked to speak in their own right about issues related to systems administration, are encouraged to include their affiliation with LOPSA in their byline, biography, or attribution to promote LOPSA visibility. Affiliates must be clear they are not speaking for LOPSA if they include such an affiliation, and may not list LOPSA as their primary affiliation. For example: ''Mary Jones, a system administrator at Example.com and member of the LOPSA Board of Directors'' is acceptable, but ''LOPSA Board member Mary Jones'' is not.''

The President, the Communications Committee chair or other spokesperson designated by the Board, and the Executive Director are by default authorized by the Board to engage with the general public and membership on LOPSA issues on behalf of LOPSA, but must at all times communicate to the public in line with the established wishes and policy expressions of the Board. They must also report on any such communications back to the full Board at the next Board meeting after the fact.

'''All parts of LOPSA should work together to give a coherent message and picture of the organization.''' Coordinated communication is essential; otherwise we confuse our membership and ourselves. Any LOPSA official making individual communications should consult first with the current messages of LOPSA, maintained by the Communications Committee and approved by the Board, and strive to incorporate those messages into their communication where possible and appropriate.

=====Transparency=====

'''Official communications should be preserved, and open to all.''' Any communication that is sent to the membership or made available for general release must in all cases be preserved in an easily accessible portion of the website, once the website is under the direct control of LOPSA. Communications should also be sent to the widest reach of membership to whom they apply; for instance, an email intended for all members should not only be sent to discuss@lopsa.org, as not all members are on that list.

'''LOPSA defaults to transparency'''. Transparency is essential to good governance. Therefore, by default, any action or policy of LOPSA is public at the moment it is authorized by the Board, and repeatable by anyone to any member of LOPSA. If the Board requires actions at meetings or other information to be private and confidential, it must specify that when the action is taken. By default, any action taken in executive session is private.

'''Communications should be openly two-way.''' LOPSA does not engage solely in top-down communication with its membership or the general public. All public communications should include clear mention of a method the readership can use to contact the Board or the committee releasing the communication. Non-personal email addresses used to send out official communications should be deliverable and also should be monitored by someone so any replies from members can be forwarded on to the Board or committee.

The Board should never be, or seem, inaccessible and aloof to the membership. LOPSA's board and committees should frequently call attention to Board/membership communication. Such attention will help demonstrate to non-communicative members that the Board is open and responsive. To encourage that, inquiries sent to LOPSA official channels should be responded to promptly, and where possible, completely.

=====Style=====

'''Communications should be clear and engaging'''. Communications must use plain language, be clearly formatted and expressed, and be accessible to all our members. Communications should also engage the reader; official communications need not be overly formal and lacking in interest, but should engage the reader and encourage further reading.

'''Official communications should follow the Branding Guide'''. The LOPSA Branding Guide shall be made available to all staff, directors, and other participants in LOPSA who are authorized to make communications to the membership or general public. Its guidelines must be followed in print and web media, and where possible should also be followed in text email. Text emails at the very least must prominently include the LOPSA name and byline, and make clear that they are official communications of LOPSA.

'''Official communications should be consistent'''. Any periodic form of communication, such as the monthly memo to members or any other type of regular memo, should stay consisitent in format and structure, with infrequent redesigns or alterations. Individual entries in a series of related email communications should all be sent from the same, easily identified, and non-personal email address, preferably at lopsa.org.

LOPSA Policies/Communications

2007-07-07T22:49:52Z

Pat: /* Authorization */

{{policy|Communications}}
{{policy approved|8 August 2005}}

{{policy amended|7 September 2005}}
{{policy amended|6 February 2006}}

====Purpose and Scope====

The purpose of this document is to provide guidelines and restrictions where necessary to keep all communications between LOPSA and the outside world 1) authorized, 2) appropriate, 3) recognizable, and 4) consistent. When we communicate as a Board or as an organization to any group of people, we must first and foremost represent the membership and the Board of LOPSA in a responsible manner. We must also be responsive to the needs and requests of our members, and the public at large where appropriate.

====Policy Statement====

=====Timeliness=====

'''Communications should provide the membership with timely, accurate, clear, objective and complete information about LOPSA policies, programs, services and initiatives.''' The Board has a duty to explain its policies and decisions, and to inform the membership of its priorities. Communications therefore should be complete, clear and swiftly follow any changes or major initiatives.

'''Programs should plan for communication from the beginning.''' LOPSA programs should address communication needs in the development stage of policies and programs. Policies and programs should never surprise the membership or happen by accident. LOPSA should proudly promote each and every service and program it provides. Programs that the membership is ignorant of are bound to fail. The Board must further ensure that changes in policy that significantly affect the rights and privileges of membership are both proposed to the membership for comment well in advance of a vote, and clearly and widely communicated if they are adopted. The Communication Committee is there to assist programs in planning for communication needs.

=====Authorization=====
'''Collective communications must be authorized.''' No communication that claims to represent the policy, positions, or other stance of either the Board or LOPSA as a whole shall be made public until and unless it is approved by the Board. No communication that claims to represent the policy, positions, or other stance of a committee or subcommittee of LOPSA shall be made public until and unless they are approved by that committee. Committees must be authorized by the Board to contact the membership or general public before doing so, and they must also abide by the Board-defined limits for their communications. All official communications shall go through official channels maintained by the Board, either by a membership email list, a list of all members generated from the membership database, or by whatever public relations channels are maintained by the Board.

'''Individual officials of LOPSA are encouraged to communicate directly with the membership.''' Openness in governance helps members fairly judge our performance, and helps enable membership participation. To build an open organization, all officials (staff, committee members, and above all the Board) should take a role in communicating with the membership. At the same time, officials must respect the policies and intent of the LOPSA Board, as well as confidential information. Officials serve LOPSA best by communicating openly and frequently about programs they are charged with, while treating sensitive information with the discretion it requires.

Officials who communicate as individuals to the membership should maintain consistency in look and feel with other LOPSA communications, including letterhead and logos following the LOPSA Branding Guide in appropriate media. Communications from individuals must be signed by that individual and clearly indicate through tone, person, and/or disclaimer that they are the personal words and beliefs of the individual, not the Board or LOPSA. Officials of LOPSA should be given lopsa.org email addresses, and should use them in individual communication wherever possible to promote the visibility of LOPSA.

Any Board member or other (non-staff) official should be very careful and respectful about expressing public dissent with an action of the Board. Board members have a right to have their dissent in votes explicity recorded in the minutes, which are ordinarily made LOPSA to the membership. However, current officials of LOPSA may not attempt to undermine the actions or intent of LOPSA, the LOPSA Board, or its committees in the public expression of these rights. Individual officials expressing dissent within these guidelines should nonetheless not use their lopsa.org email addresses, or channels of communication not open to general members, but should strive to speak as regular members. All officials of LOPSA have the right of resignation if they cannot support the activities or decisions of the Board, and are freed of the duty of obedience, but not the requirements of confidentiality, upon their resignation.

Under no circumstances should staff express dissent or a message inconsistent with the Board's.

'''Individual officials of LOPSA are ''not'' to communicate directly with the general public or media unless authorized.''' As opposed to membership, relations with the public, especially the press, are sensitive. Public communications are open to misinterpretation and laden with pitfalls. An unusual level of care and restraint is required before engaging the general public and the media, as even officials claiming to speak only for themselves are nevertheless taken to be the voice of LOPSA. Coaching and planning is often required before engaging with the general public or the media. Therefore, officials of LOPSA must not engage the public or the media about LOPSA issues unless authorized by the Board.

LOPSA officials and members who are addressing sysadmin issues not directly related to LOPSA, including authoring books or being asked to speak in their own right about issues related to systems administration, are encouraged to include their affiliation with LOPSA in their byline, biography, or attribution to promote LOPSA visibility. Affiliates must be clear they are not speaking for LOPSA if they include such an affiliation, and may not list LOPSA as their primary affiliation. For example: ''Mary Jones, a system administrator at Example.com and member of the LOPSA Board of Directors'' is acceptable, but ''LOPSA Board member Mary Jones'' is not.''

The President, the Communications Committee chair or other spokesperson designated by the Board, and the Executive Director are by default authorized by the Board to engage with the general public and membership on LOPSA issues on behalf of LOPSA, but must at all times communicate to the public in line with the established wishes and policy expressions of the Board. They must also report on any such communications back to the full Board at the next Board meeting after the fact.

'''All parts of LOPSA should work together to give a coherent message and picture of the organization.''' Coordinated communication is essential; otherwise we confuse our membership and ourselves. Any LOPSA official making individual communications should consult first with the current messages of LOPSA, maintained by the Communications Committee and approved by the Board, and strive to incorporate those messages into their communication where possible and appropriate.

=====Transparency=====

'''Official communications should be preserved, and open to all.''' Any communication that is sent to the membership or made available for general release must in all cases be preserved in an easily accessible portion of the website, once the website is under the direct control of LOPSA. Communications should also be sent to the widest reach of membership to whom they apply; for instance, an email intended for all members should not only be sent to discuss@lopsa.org, as not all members are on that list.

'''LOPSA defaults to transparency'''. Transparency is essential to good governance. Therefore, by default, any action or policy of LOPSA is public at the moment it is authorized by the Board, and repeatable by anyone to any member of LOPSA. If the Board requires actions at meetings or other information to be private and confidential, it must specify that when the action is taken. By default, any action taken in executive session is private.

'''Communications should be openly two-way.''' LOPSA does not engage solely in top-down communication with its membership or the general public. All public communications should include clear mention of a method the readership can use to contact the Board or the committee releasing the communication. Non-personal email addresses used to send out official communications should be deliverable and also should be monitored by someone so any replies from members can be forwarded on to the Board or committee.

The Board should never be, or seem, inaccessible and aloof to the membership. LOPSA's board and committees should frequently call attention to Board/membership communication. Such attention will help demonstrate to non-communicative members that the Board is open and responsive. To encourage that, inquiries sent to LOPSA official channels should be responded to promptly, and where possible, completely.

=====Style=====

'''Communications should be clear and engaging'''. Communications must use plain language, be clearly formatted and expressed, and be accessible to all our members. Communications should also engage the reader; official communications need not be overly formal and lacking in interest, but should engage the reader and encourage further reading.

'''Official communications should follow the Branding Guide'''. The [[LOPSA Branding Guide]] shall be made available to all staff, directors, and other participants in LOPSA who are authorized to make communications to the membership or general public. Its guidelines must be followed in print and web media, and where possible should also be followed in text email. Text emails at the very least must prominently include the LOPSA name and byline, and make clear that they are official communications of LOPSA.

'''Official communications should be consistent'''. Any periodic form of communication, such as the monthly memo to members or any other type of regular memo, should stay consisitent in format and structure, with infrequent redesigns or alterations. Individual entries in a series of related email communications should all be sent from the same, easily identified, and non-personal email address, preferably at lopsa.org.

LOPSA Policies/Communications

2007-07-07T22:48:07Z

Pat:

{{policy|Communications}}
{{policy approved|8 August 2005}}

{{policy amended|7 September 2005}}
{{policy amended|6 February 2006}}

====Purpose and Scope====

The purpose of this document is to provide guidelines and restrictions where necessary to keep all communications between LOPSA and the outside world 1) authorized, 2) appropriate, 3) recognizable, and 4) consistent. When we communicate as a Board or as an organization to any group of people, we must first and foremost represent the membership and the Board of LOPSA in a responsible manner. We must also be responsive to the needs and requests of our members, and the public at large where appropriate.

====Policy Statement====

=====Timeliness=====

'''Communications should provide the membership with timely, accurate, clear, objective and complete information about LOPSA policies, programs, services and initiatives.''' The Board has a duty to explain its policies and decisions, and to inform the membership of its priorities. Communications therefore should be complete, clear and swiftly follow any changes or major initiatives.

'''Programs should plan for communication from the beginning.''' LOPSA programs should address communication needs in the development stage of policies and programs. Policies and programs should never surprise the membership or happen by accident. LOPSA should proudly promote each and every service and program it provides. Programs that the membership is ignorant of are bound to fail. The Board must further ensure that changes in policy that significantly affect the rights and privileges of membership are both proposed to the membership for comment well in advance of a vote, and clearly and widely communicated if they are adopted. The Communication Committee is there to assist programs in planning for communication needs.

=====Authorization=====
'''Collective communications must be authorized.''' No communication that claims to represent the policy, positions, or other stance of either the Board or LOPSA as a whole shall be made public until and unless it is approved by the Board. No communication that claims to represent the policy, positions, or other stance of a committee or subcommittee of LOPSA shall be made public until and unless they are approved by that committee. Committees must be authorized by the Board to contact the membership or general public before doing so, and they must also abide by the Board-defined limits for their communications. All official communications shall go through official channels maintained by the Board, either by a membership email list, a list of all members generated from the membership database, or by whatever public relations channels are maintained by the Board.

'''Individual officials of LOPSA are encouraged to communicate directly with the membership.''' Openness in governance helps members fairly judge our performance, and helps enable membership participation. To build an open organization, all officials (staff, committee members, and above all the Board) should take a role in communicating with the membership. At the same time, officials must respect the policies and intent of the LOPSA Board, as well as confidential information. Officials serve LOPSA best by communicating openly and frequently about programs they are charged with, while treating sensitive information with the discretion it requires.

Officials who communicate as individuals to the membership should maintain consistency in look and feel with other LOPSA communications, including letterhead and logos following the [[SAGE Branding Guide | Branding Guide]] in appropriate media. Communications from individuals must be signed by that individual and clearly indicate through tone, person, and/or disclaimer that they are the personal words and beliefs of the individual, not the Board or LOPSA. Officials of LOPSA should be given lopsa.org email addresses, and should use them in individual communication wherever possible to promote the visibility of LOPSA.

Any Board member or other (non-staff) official should be very careful and respectful about expressing public dissent with an action of the Board. Board members have a right to have their dissent in votes explicity recorded in the minutes, which are ordinarily made LOPSA to the membership. However, current officials of LOPSA may not attempt to undermine the actions or intent of LOPSA, the LOPSA Board, or its committees in the public expression of these rights. Individual officials expressing dissent within these guidelines should nonetheless not use their lopsa.org email addresses, or channels of communication not open to general members, but should strive to speak as regular members. All officials of LOPSA have the right of resignation if they cannot support the activities or decisions of the Board, and are freed of the duty of obedience, but not the requirements of confidentiality, upon their resignation.

Under no circumstances should staff express dissent or a message inconsistent with the Board's.

'''Individual officials of LOPSA are ''not'' to communicate directly with the general public or media unless authorized.''' As opposed to membership, relations with the public, especially the press, are sensitive. Public communications are open to misinterpretation and laden with pitfalls. An unusual level of care and restraint is required before engaging the general public and the media, as even officials claiming to speak only for themselves are nevertheless taken to be the voice of LOPSA. Coaching and planning is often required before engaging with the general public or the media. Therefore, officials of LOPSA must not engage the public or the media about LOPSA issues unless authorized by the Board.

LOPSA officials and members who are addressing sysadmin issues not directly related to LOPSA, including authoring books or being asked to speak in their own right about issues related to systems administration, are encouraged to include their affiliation with LOPSA in their byline, biography, or attribution to promote LOPSA visibility. Affiliates must be clear they are not speaking for LOPSA if they include such an affiliation, and may not list LOPSA as their primary affiliation. For example: ''Mary Jones, a system administrator at Example.com and member of the LOPSA Board of Directors'' is acceptable, but ''LOPSA Board member Mary Jones'' is not.''

The President, the Communications Committee chair or other spokesperson designated by the Board, and the Executive Director are by default authorized by the Board to engage with the general public and membership on LOPSA issues on behalf of LOPSA, but must at all times communicate to the public in line with the established wishes and policy expressions of the Board. They must also report on any such communications back to the full Board at the next Board meeting after the fact.

'''All parts of LOPSA should work together to give a coherent message and picture of the organization.''' Coordinated communication is essential; otherwise we confuse our membership and ourselves. Any LOPSA official making individual communications should consult first with the current messages of LOPSA, maintained by the Communications Committee and approved by the Board, and strive to incorporate those messages into their communication where possible and appropriate.

=====Transparency=====

'''Official communications should be preserved, and open to all.''' Any communication that is sent to the membership or made available for general release must in all cases be preserved in an easily accessible portion of the website, once the website is under the direct control of LOPSA. Communications should also be sent to the widest reach of membership to whom they apply; for instance, an email intended for all members should not only be sent to discuss@lopsa.org, as not all members are on that list.

'''LOPSA defaults to transparency'''. Transparency is essential to good governance. Therefore, by default, any action or policy of LOPSA is public at the moment it is authorized by the Board, and repeatable by anyone to any member of LOPSA. If the Board requires actions at meetings or other information to be private and confidential, it must specify that when the action is taken. By default, any action taken in executive session is private.

'''Communications should be openly two-way.''' LOPSA does not engage solely in top-down communication with its membership or the general public. All public communications should include clear mention of a method the readership can use to contact the Board or the committee releasing the communication. Non-personal email addresses used to send out official communications should be deliverable and also should be monitored by someone so any replies from members can be forwarded on to the Board or committee.

The Board should never be, or seem, inaccessible and aloof to the membership. LOPSA's board and committees should frequently call attention to Board/membership communication. Such attention will help demonstrate to non-communicative members that the Board is open and responsive. To encourage that, inquiries sent to LOPSA official channels should be responded to promptly, and where possible, completely.

=====Style=====

'''Communications should be clear and engaging'''. Communications must use plain language, be clearly formatted and expressed, and be accessible to all our members. Communications should also engage the reader; official communications need not be overly formal and lacking in interest, but should engage the reader and encourage further reading.

'''Official communications should follow the Branding Guide'''. The [[LOPSA Branding Guide]] shall be made available to all staff, directors, and other participants in LOPSA who are authorized to make communications to the membership or general public. Its guidelines must be followed in print and web media, and where possible should also be followed in text email. Text emails at the very least must prominently include the LOPSA name and byline, and make clear that they are official communications of LOPSA.

'''Official communications should be consistent'''. Any periodic form of communication, such as the monthly memo to members or any other type of regular memo, should stay consisitent in format and structure, with infrequent redesigns or alterations. Individual entries in a series of related email communications should all be sent from the same, easily identified, and non-personal email address, preferably at lopsa.org.

LOPSA Policies/Privacy

2007-07-07T22:37:08Z

Pat:

{{policy|Privacy}}

{{policy approved|10 July 2006}}
{{policy amended|2 July 2007}}

====Our privacy statement====
The following statement discloses The League of Professional System Administrator's information gathering and dissemination practices.

The League maintains member databases that contain mailing, billing, and member profile information, as well as a record of each member's product purchases and registrations for conferences. The information in these databases is used by authorized LOPSA staff members to process orders; mail invoices, member benefits, renewal notices, and announcements; and respond to member inquiries. Member records are maintained as long as an individual is a LOPSA member and for five years following a membership lapse. Purchases and credit card transactions are retained for as long as appropriate to meet contractual, tax, or auditing needs.

LOPSA logs all accesses to our Web site. Summary information derived from these logs may be displayed on the Web. We may analyze log files periodically to help maintain and improve our Web site and enforce our online service polices. Personal information is stored in a relational database and standard security methods are used to protect it. We require confirmation of identity before releasing information back to the user for update over the Web.

Commercial information (such as credit card numbers) is obtained using our encrypted Web server. We do not store complete credit card information on our machines.

====Electronic communication====

LOPSA does not rent or sell email addresses. LOPSA may use email addresses to contact members to answer member questions or to acknowledge the receipt of membership applications and other orders, to send membership renewal notices, and to send announcements and memos about LOPSA activities or programs. You may opt out of receiving periodic announcements and memos, except for: 1. Announcements of changes to this Privacy Policy; 2. Announcements of elections or referenda; 3. Announcements LOPSA is legally required to furnish the membership; 4. Announcements deemed of an extraordinary nature by specific vote of the Board.

====Postal mail====

LOPSA may use the postal addresses of its members to mail invoices, products, and announcements from LOPSA and from its supporting members. The names and mailing addresses of members who have not opted out may be rented to outside organizations to send mailing packages that have been carefully screened by LOPSA for their suitability. LOPSA member names and mailing addresses are never sold.

====Opt-out====

You may opt out from having your name and address made available to anyone other than the League on the LOPSA website in your user profile, or by sending mail to info@lopsa.org.

====Change/modify====

LOPSA gives members the opportunity to change information previously provided via the website, or by sending email to info@lopsa.org.

====Links====

The LOPSA site contains links to other sites. LOPSA is not responsible for the privacy practices or the content of such Web sites.

====Online Membership Directory====

The LOPSA Membership Directory identifies the members of LOPSA to one another, in order to promote peer networking. This Directory is accessible only to LOPSA members. Members can search the Directory for other LOPSA members by name, location, or other means.

By default, each member's name, city, state or province, and country are included in the Directory. No other information about a LOPSA member (including street address) is included in the Directory unless the member decides to add this information, making it "public" or "not public". The information included in a member's Directory listing is taken from the member's profile data, and members can "make public" as much or as little information as they wish. Members can remove personal information from the Membership Directory or add information by updating their online profiles. Some of the granular capabilities to opt-in are not yet present; opt-out is assumed in most cases.

The Directory should not be used for the unsolicited promotion of products and/or services. In order to prevent the harvesting of Directory information, searches will return a limited number of names that match the search criteria. To see any additional information that a member has chosen to include in the Directory, the searcher must select a particular member name.

====Contacting LOPSA====

If you have any questions about this privacy statement, the practices of this site, or your dealings with this Web site, you can contact the League of Professional System Administrators, 15000 Commerce Parkway Suite C, Mt Laurel, NJ 08054, info@lopsa.org.

Board meeting Minutes/21 May 2007

2007-06-12T01:45:31Z

Pat: /* New Jobs Board */

{{minutes box|before=14 May 2007|after=4 June 2007}}

{{working paper}}

{{minutes approved|4 June 2007}}

;Present: Tom Perrine (chair), Matthew Barr, Trey Harris, Doug Hughes, Andrew Hume (note taker), Stephen Potter, Sam Albrecht

;Apologies: Pat Wilson, Chris Palmer, Dave Parter

;Opened: 8:10 Eastern Time

;Closed: <time> Eastern Time

== Consent Agenda ==
* Approve minutes of {{minutes link|14 May 2007}} '''Approved'''

== Action Items ==
=== Board Committees ===

* Development Committee (Wilson/Potter)

* Partnership and Liason Committee (Perrine)
** Albrecht - Contact SCALE regarding future cooperation - '''DONE'''
*** Albrecht recommends approval to partner with SCALE
'''MOTION: Albrecht will pursue agreement with SCALE'''

* Leadership Committee (Esther Filderman)
** Wilson - Query Committee regarding election logistics (how involved does the LC want to be in that?) - '''DONE'''

* Policy Committee (Harris)

* Communications Committee
** Perrine - Follow up with SysAdmin Magazine regarding volunteers for online answer folks [due 3/20]

* Membership Committee
** Parter - Set up retention-rate report - Due 5/28
** Albrecht - Refresh conversion letter
** Wilson - Look into quarterly member drawing prizes - '''not done'''

=== Program Committees ===

* Conference Planning Committee (Wilson/Perrine)

* Technical (Online) Services (Hughes/Parter)
** Perrine - Organize Sysadmin Day 2007 site update - ''progress by Friday''
** Perrine - Turn his lopsa-discuss posting on the CFV for Sysadmin Day into a post for the web page - ''progress by Friday''
** Barr - Follow up on tech-team php-list(?) mailer integration into Drupal. '''Dropped''' [really Tech Team]

* Content Services Committee (Palmer/Potter)
** Palmer, Potter - Draft a plan regarding how a paid/compensated content director might help the website, and what sort of requirements we might make for that position [due 5/28]

=== Non-Committee ===
* Financial
** Hume - Provide at Dec 2006 Treasurer's report writeup for the Board and for the web site - '''in progress''' ''Hume produced draft, minor revisions will be made by Hume and Perinne.'' [5/28]
* Albrecht:
** Provide status on IRS 501(c)(3) status [due 4/9] - ''still waiting for update from IRS''
** Enquire whether SoCoSA would be interested in pursuing Chapter status [5/28]

* Barr:

* Harris:
** Present draft financial policies for Board approval (low priority)
** Gather material for Halprin request [2/26]

''[Harris phone not working]''

* Hughes:
** Work with Frisch, Chalup, Halprin, Barr on consultant resources skeleton/framework [due 6/11]
** Contact Gilbert Wilson about work-pay ideas - '''DONE''' ''had a discussion, he will submit some ideas''

* Hume:
** Reconvene Code of Ethics review committee - '''in progress''' ''invite sent out; 4 replies so far; will send start command''

* Palmer:

* Parter:

* Perrine:
** Perrine will work with Sam and Michele on "CONVERSION" of visitors to members '''[In progress]'''

* Potter:

* Wilson:

* All:

== Standing Reports ==

* Treasurer's report ''(second meeting of the month only)''

* Membership report
** See the report online for this week's status

* Online report

* Sysadmin Days report

* Development report ''(Meeting focus at first meeting of the month)''

* Upcoming MtM ''(last meeting of the month only)''

* Sysadmin Mag ad topic ''(fourth meeting of the month only)''

== New Jobs Board ==
* Albrecht thinks this is still hung up on our tech side. Sponsors and revenue accounts are waiting. Can we get a target completion date? '''[Hughes to do this week]]'''

== Sys Admin Advertisement ==
* Next deadline is 5/30 and JD needs input. Albrecht recommends pushing SysAdmin Days

== New Business ==

=== Meeting on Memorial Day? ===
* Recommendation - "Nay" '''[next meeting June 4]'''

=== Elections ===
The Board discussed and approved of the Leadership Committee's proposed election timeline.

== Notes/announcements ==

== Adjournment ==

Board meeting Minutes/21 May 2007

2007-06-12T01:44:55Z

Pat:

{{minutes box|before=14 May 2007|after=4 June 2007}}

{{working paper}}

{{minutes approved|4 June 2007}}

;Present: Tom Perrine (chair), Matthew Barr, Trey Harris, Doug Hughes, Andrew Hume (note taker), Stephen Potter, Sam Albrecht

;Apologies: Pat Wilson, Chris Palmer, Dave Parter

;Opened: 8:10 Eastern Time

;Closed: <time> Eastern Time

== Consent Agenda ==
* Approve minutes of {{minutes link|14 May 2007}} '''Approved'''

== Action Items ==
=== Board Committees ===

* Development Committee (Wilson/Potter)

* Partnership and Liason Committee (Perrine)
** Albrecht - Contact SCALE regarding future cooperation - '''DONE'''
*** Albrecht recommends approval to partner with SCALE
'''MOTION: Albrecht will pursue agreement with SCALE'''

* Leadership Committee (Esther Filderman)
** Wilson - Query Committee regarding election logistics (how involved does the LC want to be in that?) - '''DONE'''

* Policy Committee (Harris)

* Communications Committee
** Perrine - Follow up with SysAdmin Magazine regarding volunteers for online answer folks [due 3/20]

* Membership Committee
** Parter - Set up retention-rate report - Due 5/28
** Albrecht - Refresh conversion letter
** Wilson - Look into quarterly member drawing prizes - '''not done'''

=== Program Committees ===

* Conference Planning Committee (Wilson/Perrine)

* Technical (Online) Services (Hughes/Parter)
** Perrine - Organize Sysadmin Day 2007 site update - ''progress by Friday''
** Perrine - Turn his lopsa-discuss posting on the CFV for Sysadmin Day into a post for the web page - ''progress by Friday''
** Barr - Follow up on tech-team php-list(?) mailer integration into Drupal. '''Dropped''' [really Tech Team]

* Content Services Committee (Palmer/Potter)
** Palmer, Potter - Draft a plan regarding how a paid/compensated content director might help the website, and what sort of requirements we might make for that position [due 5/28]

=== Non-Committee ===
* Financial
** Hume - Provide at Dec 2006 Treasurer's report writeup for the Board and for the web site - '''in progress''' ''Hume produced draft, minor revisions will be made by Hume and Perinne.'' [5/28]
* Albrecht:
** Provide status on IRS 501(c)(3) status [due 4/9] - ''still waiting for update from IRS''
** Enquire whether SoCoSA would be interested in pursuing Chapter status [5/28]

* Barr:

* Harris:
** Present draft financial policies for Board approval (low priority)
** Gather material for Halprin request [2/26]

''[Harris phone not working]''

* Hughes:
** Work with Frisch, Chalup, Halprin, Barr on consultant resources skeleton/framework [due 6/11]
** Contact Gilbert Wilson about work-pay ideas - '''DONE''' ''had a discussion, he will submit some ideas''

* Hume:
** Reconvene Code of Ethics review committee - '''in progress''' ''invite sent out; 4 replies so far; will send start command''

* Palmer:

* Parter:

* Perrine:
** Perrine will work with Sam and Michele on "CONVERSION" of visitors to members '''[In progress]'''

* Potter:

* Wilson:

* All:

== Standing Reports ==

* Treasurer's report ''(second meeting of the month only)''

* Membership report
** See the report online for this week's status

* Online report

* Sysadmin Days report

* Development report ''(Meeting focus at first meeting of the month)''

* Upcoming MtM ''(last meeting of the month only)''

* Sysadmin Mag ad topic ''(fourth meeting of the month only)''

== New Jobs Board ==
* I think this is still hung up on our tech side. Sponsors and revenue accounts are waiting. Can we get a target completion date?--[[User:Sam|Sam]] 10:26, 21 May 2007 (PDT) '''[Doug to do this week]]'''

== Sys Admin Advertisement ==
* Next deadline is 5/30 and JD needs input. Albrecht recommends pushing SysAdmin Days

== New Business ==

=== Meeting on Memorial Day? ===
* Recommendation - "Nay" '''[next meeting June 4]'''

=== Elections ===
The Board discussed and approved of the Leadership Committee's proposed election timeline.

== Notes/announcements ==

== Adjournment ==

Board meeting Minutes/14 May 2007

2007-06-12T01:42:31Z

Pat:

{{minutes box|before=7 May 2007|after=21 May 2007}}

{{working paper}}

{{minutes approved|21 May 2007}}

;Present: Tom Perrine (chair), Trey Harris, Doug Hughes, Andrew Hume, David Parter (note taker), Sam Albrecht

;Apologies: Pat Wilson, Chris Palmer, Stephen Potter

;Opened: 8:07 Eastern Time

;Closed: 8:52 Eastern Time

== Consent Agenda ==
* '''Approve minutes of {{minutes link|7 May 2007}}''' '''PASSED'''

== Action Items ==
=== Board Committees ===

* Development Committee (Wilson/Potter)

* Partnership and Liason Committee (Perrine)
** Albrecht - Contact SCALE regarding future cooperation - '''DONE'''
*** Albrecht recommends approval to partner with SCALE
'''MOTION: Albrecht will pursue agreement with SCALE'''

* Leadership Committee (Esther Filderman)
** Wilson - Query Committee regarding election logistics (how involved does the LC want to be in that?) - '''DONE'''

* Policy Committee (Harris)

* Communications Committee
** Perrine - Follow up with SysAdmin Magazine regarding volunteers for online answer folks [due 3/20]

* Membership Committee
** Parter - Set up retention-rate report - Due 5/28
** Albrecht - Refresh conversion letter
** Wilson - Look into quarterly member drawing prizes - '''not done'''

=== Program Committees ===

* Conference Planning Committee (Wilson/Perrine)

* Technical (Online) Services (Hughes/Parter)
** Perrine - Organize Sysadmin Day 2007 site update -- nothing to report, this week?
** Perrine - Turn his lopsa-discuss posting on the CFV for Sysadmin Day into a post for the web page -- this week?
** Barr - Follow up on tech-team php-list(?) mailer integration into Drupal

* Content Services Committee (Palmer/Potter)
** Palmer, Potter - Draft a plan regarding how a paid/compensated content director might help the website, and what sort of requirements we might make for that position [due 5/7] (try for next week)

=== Non-Committee ===
* Financial
** Hume - Provide at Dec 2006 Treasurer's report writeup for the Board and for the web site. Hume produced draft, minor revisions will be made by Hume and Perinne.
* Albrecht:
** Provide status on IRS 501.c.3 status [due 4/9] - ''still waiting for update from IRS''
** Enquire whether SoCoSA would be interested in pursuing Chapter status

* Barr:

* Harris:
** Present draft financial policies for Board approval (low priority)
** Gather material for Halprin request [2/26]
(Harris phone not working)

* Hughes:
** Work with Frisch, Chalup, Halprin, Barr on consultant resources skeleton/framework [due 4/1]
** Contact Gilbert Wilson about work-pay ideas -- had a discussion, he will submit some ideas

* Hume:
** Reconvene Code of Ethics review committee - '''[in progress; invite sent out; 2 replies so far]'''

* Palmer:

* Parter:

* Perrine:
** Perrine will work with Sam and Michele on "CONVERSION" of visitors to members

* Potter:

* Wilson:

* All:

== Standing Reports ==

* Treasurer's report ''(second meeting of the month only)''
* Membership report
** See the report online for this week's status

* Online report

* Sysadmin Days report

* Development report ''(Meeting focus at first meeting of the month)''

* Upcoming MtM ''(last meeting of the month only)''

* Sysadmin Mag ad topic ''(fourth meeting of the month only)''

== Nickels letter ==
Free software from Micros$ft!!
Weeeee!!!!

''Albrecht to forward letter to SASAG and inform MS''

== New Business ==

=== Elections ===
* can host candidate statements and forum on lopsa.org
* candidates need to sign the NDA
* offer conference call for candidates and board
* tenative in-person board meeting in NJ sunday before or wed after Sysadmin Days

== Notes/announcements ==

== Adjournment ==

Board meeting Minutes/7 May 2007

2007-06-12T01:41:21Z

Pat:

{{minutes box|before=30 April 2007|after=14 May 2007}}

{{working paper}}

{{minutes approved|14 May 2007}}

;Present: Matthew Barr, Trey Harris, Doug Hughes, Andrew Hume, Chris Palmer, David Parter, Stephen Potter, Pat Wilson (chair, note taker), Sam Albrecht, Michele Biordi

;Apologies: Tom Perrine

;Opened: 20:04 Eastern Time

;Closed: 21:03 Eastern Time

== Consent Agenda ==
* '''Approve minutes of {{minutes link|30 April 2007}}'''

Consent agenda passes.

== Action Items ==
=== Board Committees ===

* Development Committee (Wilson/Potter)

* Partnership and Liason Committee (Perrine)
** Albrecht - Contact SCALE regarding future cooperation [due 2/26] - '''in progress''' ''still trying to make contact.''

* Leadership Committee (Esther Filderman)
** Albrecht - Query Filderman regarding election details. - '''DONE''' ''now need candidate statements''

* Policy Committee (Harris)

* Communications Committee
** Perrine - Follow up with SysAdmin Magazine regarding volunteers for online answer folks [due 3/20] - '''no report'''

* Membership Committee
** Parter - Set up retention-rate report - '''not done'''
** Hughes - Find old website member conversion letter for Albrecht - '''DONE'''
** Albrecht - Refresh conversion letter - '''not done''' ''was waiting on letter from Hughes''
** Wilson - Look into quarterly member drawing prizes - '''not done'''

=== Program Committees ===

* Conference Planning Committee (Wilson/Perrine)

* Technical (Online) Services (Hughes/Parter)
** Perrine - Organize Sysadmin Day 2007 site update - '''no report'''
** Perrine - Turn his lopsa-discuss posting on the CFV for Sysadmin Day into a post for the web page - '''no report'''
** Barr - Follow up on tech-team php-list(?) mailer integration into Drupal - '''not done'''

''[ Potter joins at 20:09 ET ]''

* Content Services Committee (Palmer/Potter)
** Palmer, Potter - Draft a plan regarding how a paid/compensated content director might help the website, and what sort of requirements we might make for that position [due 5/7] - '''not done'''

=== Non-Committee ===
* Financial
** Hume - Provide at Dec 2006 Treasurer's report writeup for the Board and for the web site - '''not done'''

* Albrecht:
** Provide status on IRS 501.c.3 status [due 4/9] - '''in progress'''
** Enquire whether SoCoSA would be interested in pursuing Chapter status - '''not done'''

* Barr:

* Harris:
** Present draft financial policies for Board approval (low priority) - '''not done'''
** Gather material for Halprin request [2/26] - '''not done'''

* Hughes:
** Work with Frisch, Chalup, Halprin, Barr on consultant resources skeleton/framework [due 4/1] - '''not done'''
** Contact Gilbert Wilson about work-pay ideas - '''in progress'''

* Hume:
** Reconvene Code of Ethics review committee - '''not done'''

* Palmer:

* Parter:

* Perrine:
** Perrine will work with Sam and Michele on "CONVERSION" of visitors to members - '''no report'''

* Potter:

* Wilson:

* All:

== Standing Reports ==

* Treasurer's report ''(second meeting of the month only)''

* Membership report
** See the report online for this week's status

There are now LOPSA group presences on LiveJournal and FaceBook. A MySpace page is being looked into.

* Online report

* Sysadmin Days report

The press release has gone out; are now looking for advertizing venues - suggestions welcome. The Sysadmin Magazine event (which was part of the cause to push back until August) has been cancelled. Perhaps there could be some synergy arising from that... Albrecht will touch base with them.

One easy advertizing idea is to suggest adding mention of the August event in members' .sig files.

* Development report ''(Meeting focus at first meeting of the month)''

Corporate renewals are going very well - most have renewed at the higher dollar amount for 2007. A quick demographic survey would be useful for attracting new sponsors. Members are reminded that the "personal touch" (phone calls requesting suport or appreciating support given) go a long way in this areana.

''[ Biordi leaves at 20:46 ET ]''

* Upcoming MtM ''(last meeting of the month only)''

* Sysadmin Mag ad topic ''(fourth meeting of the month only)''

== Elections ==

All candidates have been verified eligible to run by Albrecht, and the Leadership Committee has requested candidate statements from all. There should be a special "election" issue of the Memo to Members focusing on the election. It might be nice to have candidates' blog space easily findable (link on the front page of the web site) during the run-up to the election.

''ACTION ITEM: Wilson to query Leadership Committee regarding their involvement in election logistics''

== May #lopsa-live ==

Parter and Barr will schedule a May #lopsa-live for the week of the 14th, and then plan on a late-May/early-June special election chat.

== Notes/announcements ==

Wilson will be absent for the next 3 meetings (returning June 4th). Apologies.

== Adjournment ==

'''MOTION to adjourn by Hume, seconded by Parter''' Adjourned at 21:03 ET

Board meeting Minutes/30 April 2007

2007-06-12T01:40:16Z

Pat:

{{minutes box|before=23 April 2007|after=7 May 2007}}

{{working paper}}

{{minutes approved|7 May 2007}}

;Present: Matthew Barr, Trey Harris, Doug Hughes, Chris Palmer, David Parter, Stephen Potter, Pat Wilson (chair, note taker), Sam Albrecht

;Apologies: Tom Perrine

;Opened: 20:06 Eastern Time

;Closed: 20:43 Eastern Time

== Consent Agenda ==
* '''Approve minutes of {{minutes link|23 April 2007}}'''

Passes
== Action Items ==
''[ Barr joins at 20:06 ET ]''
=== Board Committees ===

* Development Committee (Wilson/Potter)

* Partnership and Liason Committee (Perrine)
** Albrecht - Contact SCALE regarding future cooperation [due 2/26] - '''in progress'''

* Leadership Committee (Esther Filderman)

* Policy Committee (Harris)

* Communications Committee
** Perrine - Follow up with SysAdmin Magazine regarding volunteers for online answer folks [due 3/20] - '''no report'''

* Membership Committee
** Parter - Set up retention-rate report - '''not done'''
** Hughes - Draw for 1st Q membership winner - '''DONE'''

=== Program Committees ===

* Conference Planning Committee (Wilson/Perrine)

* Technical (Online) Services (Hughes/Parter)
** Perrine - Organize Sysadmin Day 2007 site update - '''no report'''
** Perrine - Turn his lopsa-discuss posting on the CFV for Sysadmin Day into a post for the web page - '''no report'''
** Barr - Follow up on tech-team php-list(?) mailer integration into Drupal - '''not done'''

* Content Services Committee (Palmer/Potter)
** Palmer, Potter - Draft a plan regarding how a paid/compensated content director might help the website, and what sort of requirements we might make for that position [due 4/30] - '''see below'''

=== Non-Committee ===
* Financial
** Hume - Provide at Dec 2006 Treasurer's report writeup for the Board and for the web site - '''no report'''

''[ Palmer joins at 20:10 ET]''
* Albrecht:
** Provide status on IRS 501.c.3 status [due 4/9] - '''in progress'''
** Enquire whether SoCoSA would be interested in pursuing Chapter status - '''not done'''

* Barr:

* Harris:
** Present draft financial policies for Board approval (low priority) - '''not done'''
** Gather material for Halprin request [2/26] - '''not done'''

* Hughes:
** Work with Frisch, Chalup, Halprin, Barr on consultant resources skeleton/framework [due 4/1] - '''not done'''
** Contact Gilbert Wilson about work-pay ideas - '''not done'''

* Hume:
** Reconvene Code of Ethics review committee - '''no report'''

* Palmer:

* Parter:

* Perrine:
** Perrine will work with Sam and Michele on "CONVERSION" of visitors to members - '''no report'''

* Potter:

* Wilson:

* All:
** Send Biordi 3 contact names by 6 April 2007 - '''DONE'''

== Standing Reports ==

* Treasurer's report ''(second meeting of the month only)''

* Membership report
** See the report online for this week's status

It's time to push for members again. Hughes will find the old "conversion" nag letter and send to Albrecht for a quick refresh as a stopgap until Perrine's program gets going.

''ACTION ITEM: Hughes to find old website member conversion letter for Albrecht''

''ACTION ITEM: Albrecht to refresh conversion letter''

''ACTION ITEM: Wilson to look into quarterly member drawing prizes''

Elections are almost here. Need report from Leadership committee regarding timeline, slate, etc.

''ACTION ITEM: Albrecht to query Filderman regarding election details''

* Online report

* Sysadmin Days report

The program is online, and a press release is ready to go.

* Development report ''(Meeting focus at first meeting of the month)''

* Upcoming MtM ''(last meeting of the month only)''

Sysadmin Days, elections, 1st quarter drawing winner. Should go out May 3rd.

== Website content director (spp) ==
''This discussion was postponed''

== Finance Committee ==

'''MOTION by Palmer, seconded by Parter to nominate Barr and Potter to the Finance Committee.''' Passes (Potter abstains).

The new Board should give some thought to writing an appropriate selection criterion for members of this committee (other than "whoever is interested").

== Adjournment ==

'''MOTION to adjourn by Potter, seconded by Hughes''' Passes. Adjourned at 20:43 ET

Board meeting Minutes/23 April 2007

2007-06-12T01:39:10Z

Pat:

{{minutes box|before=16 April 2007|after=30 April 2007}}

{{working paper}}

{{minutes approved|30 April 2007}}

;Present: Trey Harris, Doug Hughes, Chris Palmer, Stephen Potter, Pat Wilson (chair, note taker)

;Apologies: Matthew Barr, Andrew Hume, David Parter, Sam Albrecht

;Opened: 20:04 Eastern Time

;Closed: 20:25 Eastern Time

== Consent Agenda ==
* '''Approve minutes of {{minutes link|16 April 2007}}'''

Passes.
== Action Items ==
=== Board Committees ===

* Development Committee (Wilson/Potter)
** Potter - Update sponsorship benefit page on website(s) to reflect complimentary membership at Gold levels - '''DONE'''

* Partnership and Liason Committee (Perrine)
** Palmer - Contact local office of possible partner - ''this is now Biordi's charge. Potter will contact Biordi with details''
** Albrecht - Contact SCALE regarding future cooperation [due 2/26] - '''no report'''

* Leadership Committee (Esther Filderman)

* Policy Committee (Harris)

* Communications Committee
** Perrine - Follow up with SysAdmin Magazine regarding volunteers for online answer folks [due 3/20] - '''no report'''

* Membership Committee
** Parter - Set up retention-rate report - '''no report'''

=== Program Committees ===

* Conference Planning Committee (Wilson/Perrine)

* Technical (Online) Services (Hughes/Parter)
** Perrine - Organize Sysadmin Day 2007 site update - '''no report'''
** Perrine - Turn his lopsa-discuss posting on the CFV for Sysadmin Day into a post for the web page - '''no report'''
** tech-team php-list(?) mailer integration into Drupal - '''no report''' ''give back to Barr for followup''

* Content Services Committee (Palmer/Potter)
** Palmer, Potter - Draft a plan regarding how a paid/compensated content director might help the website, and what sort of requirements we might make for that position [due 4/30]

=== Non-Committee ===
* Financial
** Hume - Provide at Dec 2006 Treasurer's report writeup for the Board and for the web site - '''no report'''

* Albrecht:
** Provide status on IRS 501.c.3 status [due 4/9] - '''no report'''
** Enquire whether SoCoSA would be interested in pursuing Chapter status - '''no report'''

* Barr:

* Harris:
** Present draft financial policies for Board approval (low priority) - '''no action'''
** Gather material for Halprin request [2/26] - '''no action'''

* Hughes:
** Work with Frisch, Chalup, Halprin, Barr on consultant resources skeleton/framework [due 4/1] - '''no action'''
** Contact Gilbert Wilson about work-pay ideas - '''no action'''

* Hume:
** Reconvene Code of Ethics review committee - '''no report'''

* Palmer:

* Parter:

* Perrine:
** Perrine will work with Sam and Michele on "CONVERSION" of visitors to members - '''no report'''

* Potter:

* Wilson:

* All:
** Send Biordi 3 contact names by 6 April 2007 - '''in progress'''

== Standing Reports ==

* Treasurer's report ''(second meeting of the month only)''

* Membership report
** See the report online for this week's status

It's (past) time to draw for the 1st quarter membership winner.

''ACTION ITEM: Hughes to arrange for drawing''

* Online report

Hughes has been busy with the jobs board migration, which should happen in the next couple of weeks depending on JobTarget availability.

Palmer has been working on the web site revamp, which will need another several weeks.

* Sysadmin Days report

* Development report ''(Meeting focus at first meeting of the month)''

* Upcoming MtM ''(last meeting of the month only)''

The 2007 May Memo to Members framework is up and available for editing.

== New Business ==

=== Finance committee ===

It's time to select members of the Finance Committee. Will schedule for April 30th meeting.

== Adjournment ==

'''MOTION to adjourn by Hughes, seconded by Potter'''. Adjourned at 20:25 ET

Board meeting Minutes/16 April 2007

2007-06-12T01:37:20Z

Pat:

{{minutes box|before=9 April 2007|after=23 April 2007}}

{{working paper}}

{{minutes approved|23 April 2007}}

;Present: Tom Perrine, Matthew Barr, Trey Harris, Andrew Hume, David Parter, Stephen Potter, Pat Wilson (chair, note taker)

;Apologies: Doug Hughes, Chris Palmer, Sam Albrecht

;Opened: 20:06 Eastern Time

;Closed: 21:30 Eastern Time

== Consent Agenda ==
* '''Approve minutes of {{minutes link|9 April 2007}}'''

Passes
== Action Items ==
=== Board Committees ===

''[ Perrine joins at 20:07 ]''

* Development Committee (Wilson/Potter)

* Partnership and Liason Committee (Perrine)
** Palmer - Contact local office of possible partner - '''no report'''
** Barr, Albrecht - Contact SCALE regarding future cooperation [due 2/26] - '''in progress''' ''This is now solely Albrecht's action item''

* Leadership Committee (Esther Filderman)

* Policy Committee (Harris)

* Communications Committee
** Perrine - Follow up with SysAdmin Magazine regarding volunteers for online answer folks [due 3/20] - '''see below'''

* Membership Committee
** Parter - Set up retention-rate report - '''no action''' ''waiting to get some information from Hughes''

=== Program Committees ===

* Conference Planning Committee (Wilson/Perrine)

* Technical (Online) Services (Hughes/Parter)
** Perrine - Organize Sysadmin Day 2007 site update - '''in progress''' ''needs more (committed) volunteers''
''ACTION ITEM: Perrine to turn his lopsa-discuss posting on this subject into a post for the web page''
** tech-team php-list(?) mailer integration into Drupal - '''no action''' ''needed clairification from Barr regarding purpose of project. Parter and Barr will discuss''

* Content Services Committee (Palmer/Potter)
** Palmer, Potter - Draft a plan regarding how a paid/compensated content director might help the website, and what sort of requirements we might make for that position - '''in progress''' ''should be included in 30 April agenda''

=== Non-Committee ===
* Financial
** Hume - Provide at Dec 2006 Treasurer's report writeup for the Board and for the web site - '''in progress'''

''[ Barr joins at 20:25 ET ] ''

* Albrecht:
** Provide status on IRS 501.c.3 status [due 4/9] - '''no report'''

* Barr:

* Harris:
** Present draft financial policies for Board approval (low priority) - '''no action'''
** Gather material for Halprin request [2/26] - '''no action'''

* Hughes:
** Work with Frisch, Chalup, Halprin, Barr on consultant resources skeleton/framework [due 4/1] - '''no report'''
** Contact Gilbert Wilson about work-pay ideas - '''no report'''
** Run a database query for Perrine to track creation and last login for non-converted web accounts - '''Done 4/15'''

* Hume:
** Chat with SNIA regarding possible partnering (low priority) - '''no action''' ''drop this item''
** Reconvene Code of Ethics review committee - '''no action'''

* Palmer:

* Parter:

* Perrine:
** Perrine will work with Sam and Michele on "CONVERSION" of visitors to members - '''no action'''

* Potter:

* Wilson:

* All:
** Send Biordi 3 contact names by 6 April 2007 - '''in progress'''

== Standing Reports ==

* Treasurer's report ''(second meeting of the month only)''

* Membership report
** See the report online for this week's status
There seems to be a recurrance of the intermittent problem with the member report - Parter will look into it. Need to work on member conversion.

* Online report

* Sysadmin Days report

There's now a program, and the schedule is coming. Will need some help with the web graphics. Contract for venue has been signed.

* Development report ''(Meeting focus at first meeting of the month)''

* Upcoming MtM ''(last meeting of the month only)''

== New individual/consultant sponsor benefit (spp) ==

Discussion of Potter's proposal to include a complimentary membership at the Gold Individual and Consulting levels
(corresponding with Gold Corporate level benefit).

'''MOTION by Potter, seconded by Parter to include complimentary membership at the Consultant and Individual Gold levels, such membership to extend the current membership by a year if it exists.''' Passes ''[5 in favor; Barr, Wilson abstain]''

This benefit will be retroactive to the beginning of the year.

==Affiliation requests ==

'''MOTION by Perrine, seconded by Potter to accept the Seattle Area System Administrators Guild (SASAG) as a LOPSA affiliate'''. Passes.

'''MOTION by Potter, seconded by Perrine to accept the Sonoma County System Administrators (SoCoSA) as a LOPSA affiliate.''' Passes.

''ACTION ITEM: Albrecht to enquire whether SoCoSA would be interested in pursuing Chapter status''

== New Business ==

=== Sysadmin Magazine Q&A ===

Brainstorming regarding possible project with Sysadmin Magazine

=== Sysadmin Short Cuts (spp) ===

Potter proposes doing a "hint of the week" for the web site. Sense of the Board is that this would be a good idea. Potter will lead the project.

== Adjournment ==

'''MOTION to adjourn by Potter, seconded by Parter''' Passes. Adjourned at 21:30 ET

Board meeting Minutes/9 April 2007

2007-06-12T01:35:58Z

Pat:

{{minutes box|before=2 April 2007|after=16 April 2007}}

{{working paper}}

{{minutes approved|16 April 2007}}

;Present: Tom Perrine (chair), Trey Harris, Doug Hughes, David Parter, Stephen Potter, Pat Wilson (note taker), Sam Albrecht

;Apologies: Matthew Barr, Andrew Hume

;Opened: 20:06 Eastern Time

;Closed: 20:57 Eastern Time

== Consent Agenda ==
* '''Approve minutes of {{minutes link|2 April 2007}}'''

Passes.
== Action Items ==
=== Board Committees ===
* Development Committee (Wilson/Potter)

* Partnership and Liason Committee (Perrine)
** Palmer - Contact local office of possible partner - '''no report'''
** Barr, Albrecht - Contact SCALE regarding future cooperation [due 2/26] '''in progress''' ''need to sync schedules''

* Leadership Committee (Esther Filderman)

* Policy Committee (Harris)

* Communications Committee
** Perrine - Follow up with SysAdmin Magazine regarding volunteers for online answer folks [due 3/20] - '''no action'''

* Membership Committee
** Hughes - Work on different instances of member renewal letters - '''DONE''' ''and automated''
** Parter - Set up retention-rate report - '''in progress'''

=== Program Committees ===

* Conference Planning Committee (Wilson/Perrine)

* Technical (Online) Services (Hughes/Parter)
** Perrine - Organize Sysadmin Day 2007 site update - '''in progress''' ''little response to notice to -discuss; Perrine will put something on the website''
** tech-team php-list(?) mailer integration into Drupal - '''no action''' ''Barr needs to clarify this action item''

* Content Services Committee (Palmer/Potter)
** Palmer, Potter - Draft a plan regarding how a paid/compensated content director might help the website, and what sort of requirements we might make for that position - '''no action'''

=== Non-Committee ===
* Financial
** Hume - Provide at Dec 2006 Treasurer's report writeup for the Board and for the web site - '''in progress''' ''Albrecht provided text; Hume needs to approve''

* Albrecht:
** Provide status on IRS 501.c.3 status [due 4/9] - '''in progress''' ''waiting on IRS''

* Barr:

* Harris:
** Present draft financial policies for Board approval (low priority) - '''no action'''
** Gather material for Halprin request [2/26] - '''no action'''

* Hughes:
** Work with Frisch, Chalup, Halprin, Barr on consultant resources skeleton/framework [due 4/1] - '''no action'''
** Contact Gilbert Wilson about work-pay ideas - '''no action'''

* Hume:
** Chat with SNIA regarding possible partnering (low priority) - '''no report'''
** Reconvene Code of Ethics review committee - '''no report'''

* Palmer:

* Parter:

* Perrine:
** Perrine will work with Sam and Michele on "CONVERSION" of visitors to members - '''in progress''' ''Perrine has outlined a 3 step process to move forward''

* Potter:

* Wilson:

* All:
** Send Biordi 3 contact names by 6 April 2007 - '''see below'''

== Standing Reports ==

* Treasurer's report ''(first meeting of the month only)''

* Membership report
** See the report online for this week's status

Member number trend is positive.

* Online report

* Sysadmin Days report
** Contract ready for approval and has been reviewed by meetings department. See the Board Wiki for budget.

'''MOTION by Wilson, seconded by Potter to sign the Sysadmin Days NJ site contract'''. Passes.

* Development report

4 Board members have sent at least two contacts to Biordi; 5 have yet to do so. First meeting of every month will focus on Development (Treasurer's report moved to second meeting of the month). Another sponsor has agreed to renew for 2007.

* Upcoming MtM ''(last meeting of the month only)''

== Adjournment ==

'''MOTION to adjourn by Wilson, seconded by Potter.''' Passes. Adjourned at 20:57 ET

Board meeting Minutes/2 April 2007

2007-06-12T01:34:33Z

Pat:

{{minutes box|before=26 March 2007|after=9 April 2007}}

{{working paper}}

{{minutes approved|9 April 2007}}

;Present: Tom Perrine (chair), Trey Harris, Chris Palmer, Stephen Potter, Pat Wilson (note taker), Sam Albrecht, Michele Biordi

;Apologies: Matthew Barr, David Parter

;Opened: 20:32 Eastern Time

;Closed: 20:39 Eastern Time

== Consent Agenda ==
* '''Approve minutes of {{minutes link|26 March 2007}}'''

Consent agenda passes

== Action Items ==

''due to lateness of hour and absence of many Board members, the rest of the agenda was tabled''
=== Board Committees ===
* Development Committee (Wilson/Potter)

* Partnership and Liason Committee (Perrine)
** Palmer - Contact local office of possible partner
** Barr, Albrecht - Contact SCALE regarding future cooperation [due 2/26]

* Leadership Committee (Esther Filderman)
** Perrine - Request a status report from Filderman - '''DONE''', and a reply has been received (4/2)

* Policy Committee (Harris)

* Communications Committee
** Perrine - Follow up with SysAdmin Magazine regarding volunteers for online answer folks [due 3/20] - ''' no activity'''

* Membership Committee
** Hughes - Work on different instances of member renewal letters
** Parter - Set up retention-rate report
** tech-team - Instrument website for Google analytics - '''DONE'''

=== Program Committees ===

* Conference Planning Committee (Wilson/Perrine)

* Technical (Online) Services (Hughes/Parter)
** Perrine - Organize Sysadmin Day 2007 site update
** tech-team php-list(?) mailer integration into Drupal

* Content Services Committee (Palmer/Potter)
** Palmer, Potter - Draft a plan regarding how a paid/compensated content director might help the website, and what sort of requirements we might make for that position

=== Non-Committee ===
* Financial
** Hume - Provide at Dec 2006 Treasurer's report writeup for the Board and for the web site

* Albrecht:
** Provide status on IRS 501.c.3 status [due 4/9]

* Barr:

* Harris:
** Present draft financial policies for Board approval (low priority)
** Gather material for Halprin request [2/26]

* Hughes:
** Work with Frisch, Chalup, Halprin, Barr on consultant resources skeleton/framework [due 4/1]
** Contact Gilbert Wilson about work-pay ideas.

* Hume:
** Chat with SNIA regarding possible partnering (low priority)
** Reconvene Code of Ethics review committee

* Palmer:

* Parter:

* Perrine:
** Perrine will work with Sam and Michele on "CONVERSION" of visitors to members - '''in progress''' ''first conf call was 3/29''

* Potter:

* Wilson:

* All:

== Standing Reports ==

* Treasurer's report ''(first meeting of the month only)''

* Membership report
** See the report online for this week's status

* Online report

* Sysadmin Days report

Hotel contract has been received at AH.

* Development report

* Upcoming MtM ''(last meeting of the month only)''

== Sponsorship review ==

An informal chat with Michele Biordi.

''ACTION ITEM: Each Board member to send Biordi 3 contact names by 6 April''

== Adjournment ==

'''MOTION to adjourn by Harris, seconded by Palmer''' adjourned at 20:39 ET

Board meeting Minutes

2007-06-12T01:33:41Z

Pat: /* 2007 */

This page is a list of links pointing at Minutes of the Board of the League of Professional System Administrators (LOSPA) in chronological order.

The first Board of what is now LOPSA was elected in Spring 2005 by the members of The System Administrators' Guild (SAGE), which had been a Special Technical Group (STG) of USENIX. The intent was to have this Board manage the planned spin-off of SAGE from its USENIX parent. In November 2005, this plan was changed, and this new organization's name was changed to '''The League of Professional System Administrators'''. At various times during this entire process, this Board's work was referred to by USENIX and itself as '''SAGE''' or '''newSAGE'''. The meaning of '''SAGE''' in the minutes should be apparent from context.

Per the [[LOPSA Policies/Minutes dissemination|policy on minutes dissemination]], publication of minutes may occur up to 30 days after approval, but will ordinarily happen sooner.

Redactions, when present, will be clearly labeled (see the [[LOPSA Policies/Minutes dissemination|policy]] for more about redactions).

See also the older '''[[Interim Board meeting Minutes]]'''.

== 2007 ==
* {{m|8 January 2007}}
* {{m|15 January 2007}}
* ''the 22 January 2007 meeting did not achieve quorum''
* {{m|29 January 2007}}
* {{m|5 February 2007}}
* {{m|12 February 2007}}
* {{m|19 February 2007}}
* {{m|26 February 2007}}
* ''note: no meeting occurred on 5 March 2007''
* {{m|12 March 2007}}
* {{m|19 March 2007}}
* {{m|26 March 2007}}
* {{m|2 April 2007}}
* {{m|9 April 2007}}
* {{m|16 April 2007}}
* {{m|23 April 2007}}
* {{m|30 April 2007}}
* {{m|7 May 2007}}
* {{m|14 May 2007}}
* {{m|21 May 2007}}
* ''note: no meeting occurred on 28 May 2007''

== 2006 ==
* {{m|4 January 2006}}
* {{m|9 January 2006}}
* {{m|16 January 2006}}
* {{m|23 January 2006}}
* {{m|30 January 2006}}
* {{m|6 February 2006}}
* {{m|13 February 2006}}
* {{m|20 February 2006}}
* {{m|27 February 2006}}
* {{m| 6 March 2006}}
* {{m| 13 March 2006}}
* {{m| 20 March 2006}}
* {{m| 27 March 2006}}
* {{m| 3 April 2006}}
* {{m| 10 April 2006}}
* {{m| 19 April 2006}}
* {{m| 24 April 2006}}
* ''Minutes of 1 May 2006 are pending Board action.''
* ''Minutes of 15 May 2006 are pending Board action.''
* {{m| 29 May 2006}}
* {{m| 12 June 2006}}
* {{m| 19 June 2006}}
* {{m| 26 June 2006}}
* {{m| 10 July 2006}}
* {{m| 17 July 2006}}
* {{m| 24 July 2006}}
* {{m| 31 July 2006}}
* {{m| 7 August 2006}}
* ''note: no meeting on 14 August 2006''
* {{m| 21 August 2006}}
* {{m| 28 August 2006}}
* ''note: no meeting on 4 September 2006''
* {{m| 11 September 2006}}
* {{m| 18 September 2006}}
* {{m| 25 September 2006}}
* {{m| 2 October 2006}}
* {{m| 9 October 2006}}
* ''note: no meeting on 16 October 2006''
* {{m| 23 October 2006}}
* {{m| 8 November 2006}}
* {{m| 13 November 2006}}
* {{m| 20 November 2006}}
* {{m| 27 November 2006}}
* ''note: no meeting on 4 December 2006''
* {{m| 11 December 2006}}
* {{m| 18 December 2006}}
* ''note: no meeting on 25 December 2006"

== 2005 ==
* [[/31 July 2005|31 July 2005]]
* [[/4 August 2005|4 August 2005]]
* [[/8 August 2005|8 August 2005]]
* [[/15 August 2005|15 August 2005]]
* [[/22 August 2005|22 August 2005]]
* [[/29 August 2005|29 August 2005]]
* [[/7 September 2005|7 September 2005]]
* [[/12 September 2005|12 September 2005]]
* [[/19 September 2005|19 September 2005]]
* [[/26 September 2005|26 September 2005]]
* [[/3 October 2005|3 October 2005]]
* [[/10 October 2005|10 October 2005]]
* [[/17 October 2005|17 October 2005]]
* [[/24 October 2005|24 October 2005]]
* [[/31 October 2005|31 October 2005]]
* [[/3 November 2005|3 November 2005]]
* [[/7 November 2005|7 November 2005]]
* [[/14 November 2005|14 November 2005]]
* [[/21 November 2005|21 November 2005]]
* [[/28 November 2005|28 November 2005]]
* [[/4 December 2005|4 December 2005]]
* {{m|6 December 2005}}
* {{m|12 December 2005}}
* {{m|19 December 2005}}

== About the redactions ==
Some of the minutes have redacted versions. The redactions are given in the form:

:This sentence includes <strike>words to be redacted</strike> ''{4 words redacted; reason for redaction}''.

The above sentence would read:

:This sentence includes ''{4 words redacted; reason for redaction}''.

The reasons for redaction are:
# Personnel mentioned by name
# Business sensitivity
# Third party mentioned by name

LOPSA Policies/All

2007-04-24T01:04:13Z

Pat:

{{:LOPSA Policies/Policy creation and maintenance}}
{{:LOPSA Policies/Banking Resolution}}
{{:LOPSA Policies/Review of signatory power}}
{{:LOPSA Policies/Corporate seal}}
{{:LOPSA Policies/Foundation Election Arrangements}}
{{:LOPSA Policies/Committees}}
{{:LOPSA Policies/Leadership Committee}}
{{:LOPSA Policies/Board electronic mail lists}}
{{:LOPSA Policies/Board votes via email}}
{{:LOPSA Policies/Communications}}
{{:LOPSA Policies/Minutes dissemination}}
{{:LOPSA Policies/Code of Ethics review committee}}
{{:LOPSA Policies/Awards Committee charge}}
{{:LOPSA Policies/Termination of membership}}
{{:LOPSA Policies/Membership classes}}
{{:LOPSA Policies/Nondisclosure agreements}}
{{:LOPSA Policies/Privacy}}
{{:LOPSA Policies/Hosted mailing lists}}
{{:LOPSA Policies/Liaisons to other organizations}}
{{:LOPSA Policies/Project copyright}}
{{:LOPSA Policies/Financial}}
{{:LOPSA Policies/Finance Committee}}
{{:LOPSA Policies/Sponsorship}}

LOPSA Policies/All

2007-04-24T01:03:59Z

Pat:

LOPSA Policies/Financial

2007-04-24T00:59:59Z

Pat:

{{policy|Financial}}

{{policy approved|11 December 2006}}

==== Annual Fiscal Period ====
The annual fiscal period of the organization shall be the annual calendar year from January 1st to December 31st.

==== System of Accounting ====
The finances accounting system of the organization shall conform to Generally Accepted Accounting Principles (GAAP) and shall be accrual-based.

==== Annual Budget ====
The Finance Committee, along with the Executive Director, shall be responsible for developing an annual budget. The annual budget must be approved by the Board. The approved budget will serve as spending authority to the organization Executive Director and staff for all line item budgeted items.

==== Budget Amendments ====
The Finance Committee will be responsible for recommending to the Board amendments to the annual budget as may be appropriate based on changing situations. Line item adjustments of 10% or less of the initial line item's amount shall not require amendment.

==== Non-budgeted Initiatives ====
Any non-budgeted organizational activity with a projected cash-flow of $10,000 or greater must be reviewed and recommended by the Finance Committee before being presented to the Board for approval. Non-budgeted initiatives of less than $10,000 may be presented to the board for approval without review by the Finance Committee. A Board member may motion for a non-budgeted initiative to be brought before the entire board, over the objection of the Finance Committee.

LOPSA Policies/All

2007-04-24T00:56:58Z

Pat:

{{:LOPSA Policies/Policy creation and maintenance}}
{{:LOPSA Policies/Banking Resolution}}
{{:LOPSA Policies/Review of signatory power}}
{{:LOPSA Policies/Corporate seal}}
{{:LOPSA Policies/Foundation Election Arrangements}}
{{:LOPSA Policies/Committees}}
{{:LOPSA Policies/Leadership Committee}}
{{:LOPSA Policies/Board electronic mail lists}}
{{:LOPSA Policies/Board votes via email}}
{{:LOPSA Policies/Communications}}
{{:LOPSA Policies/Minutes dissemination}}
{{:LOPSA Policies/Code of Ethics review committee}}
{{:LOPSA Policies/Awards Committee charge}}
{{:LOPSA Policies/Termination of membership}}
{{:LOPSA Policies/Membership classes}}
{{:LOPSA Policies/Nondisclosure agreements}}
{{:LOPSA Policies/Privacy}}
{{:LOPSA Policies/Hosted mailing lists}}
{{:LOPSA Policies/Liaisons to other organizations}}
{{:LOPSA Policies/Project copyright}}
{{:LOPSA Policies/Finance Committee}}
{{:LOPSA Policies/Financial}}
{{:LOPSA Policies/Sponsorship}}

Board meeting Minutes/26 March 2007

2007-04-24T00:54:51Z

Pat:

{{minutes box|before=19 March 2007|after=2 April 2007}}

{{working paper}}

{{minutes approved|2 April 2007}}

;Present: Tom Perrine (chair), Matthew Barr, Doug Hughes, David Parter, Stephen Potter, Pat Wilson (note taker), Sam Albrecht

;Apologies: Trey Harris

;Opened: 20:06 Eastern Time

;Closed: 20:52 Eastern Time

== Consent Agenda ==
* '''Approve minutes of {{minutes link|19 March 2007}}'''
* record email '''MOTION by Hughes, seconded by Barr to allow an exception to the LOPSA logo usage rules to allow it to be uploaded to the LOPSA page on Wikipedia.''' Passes.

Consent agenda passes.
== Action Items ==
=== Board Committees ===
* Development Committee (Wilson/Potter)

* Partnership and Liason Committee (Perrine)
** Palmer - Contact local office of possible partner - '''no report'''
** Barr, Albrecht - Contact SCALE regarding future cooperation [due 2/26] - '''no progress'''

* Leadership Committee (Esther Filderman)
''ACTION ITEM: Perrine to request a status report from Filderman''

* Policy Committee (Harris)

* Communications Committee
** Perrine - Follow up with SysAdmin Magazine regarding volunteers for online answer folks [due 3/20] - '''no action'''

* Membership Committee
** Hughes - Work on different instances of member renewal letters - '''no progress'''
** Hughes - Set up system so that Solanki can run member address report - '''DONE'''
** Wilson - Send mail to lopsa-discuss reminding members of privacy opt-out feature - '''DONE'''
** Parter - Set up retention-rate report - '''no action'''
** tech-team - Instrument website for Google analytics - '''no action'''

=== Program Committees ===

* Conference Planning Committee (Wilson/Perrine)

* Technical (Online) Services (Hughes/Parter)
** Perrine - Organize Sysadmin Day 2007 site update - '''in progress''' ''Albrecht will issue a press release''

* Content Services Committee (Palmer/Potter)
** Palmer, Potter - Draft a plan regarding how a paid/compensated content director might help the website, and what sort of requirements we might make for that position - '''no action'''

=== Non-Committee ===
* Financial
** Hume - Provide at Dec 2006 Treasurer's report writeup for the Board and for the web site - ''' no report'''

* Albrecht:
** Provide status on IRS 501.c.3 status [due 3/12] - '''in progress''' ''now due 4/9''

* Barr:
** php-list(?) mailer integration into Drupal - '''no action''' ''give this to the tech-team''

* Harris:
** Present draft financial policies for Board approval (low priority) - '''no report'''
** Gather material for Halprin request [2/26] - '''no report'''

* Hughes:
** Work with Frisch, Chalup, Halprin, Barr on consultant resources skeleton/framework [due 4/1]
** Contact Gilbert Wilson about work-pay ideas. - '''no action'''

* Hume:
** Chat with SNIA regarding possible partnering (low priority) - '''no report'''
** Reconvene Code of Ethics review committee - '''no report'''

* Palmer:

* Parter:

* Perrine:
** Perrine will work with Sam and Michele on "CONVERSION" of visitors to members - '''no action'''

* Potter:

* Wilson:
** Determine whether there's enough interest to staff a booth at Linuxfest Northwest - '''DONE''' ''no response to mail; assume this means insufficient interest''

* All:

== Standing Reports ==

* Treasurer's report ''(first meeting of the month only)''

* Membership report
** See the online report for this week's status
Still need to convert non-members. Wilson will remove junk accounts (e.g. "free ringtones") from account database.

* Online report

Palmer appears to be experimenting with a site cleanup/reorg on the test server

* Sysadmin Days report

Dates chosen, program mostly ready. With luck, will be able to announce this week

* Development report

Getting more sponsors (especially corporate ones) is key. A strategy session is on the agenda for next week.

* Upcoming MtM ''(last meeting of the month only)''

Topics suggested. We've approved advertizing in the MtM, now need to sell some ads. Staff will work on this

== #lopsa-live planning ==

The March #lopsa-live is on Weds the 28th from 5-6PM EST.

== Adjournment ==

'''MOTION to adjourn by Barr, seconded by Potter''' Passes. Adjourned at 20:52 ET

Board meeting Minutes/19 March 2007

2007-04-24T00:54:00Z

Pat:

{{minutes box|before=12 March 2007|after=26 March 2007}}

{{working paper}}

{{minutes approved|26 March 2007}}

;Present: Tom Perrine (chair), Matthew Barr, Trey Harris, Doug Hughes, Andrew Hume, Chris Palmer, Stephen Potter, Pat Wilson (note taker), Sam Albrecht

;Apologies: David Parter

;Opened: 20:06 Eastern Time

;Closed: 20:58 Eastern Time

== Consent Agenda ==
* '''Approve minutes of {{minutes link|12 March 2007}}'''

Passes
== Action Items ==
=== Board Committees ===
* Development Committee (Wilson/Potter)

* Partnership and Liason Committee (Perrine)
** Palmer - Contact local office of possible partner - '''in progress''' ''still trying to arrange a meeting''
** Barr, Albrecht - Contact SCALE regarding future cooperation [due 2/26] - '''in progress'''

* Leadership Committee (Esther Filderman)

* Policy Committee (Harris)

* Communications Committee
** Perrine - Follow up with SysAdmin Magazine regarding volunteers for online answer folks [due 3/20] - '''no progress'''

* Membership Committee
** Hughes - Work on different instances of member renewal letters - '''in progress'''
** Hughes, Parter - Implement member opt-out of non-LOPSA mailings - '''DONE'''

=== Program Committees ===

* Conference Planning Committee (Wilson/Perrine)

* Technical (Online) Services (Hughes/Parter)

* Content Services Committee (Palmer/Potter)
** Palmer, Potter - Draft a plan regarding how a paid/compensated content director might help the website, and what sort of requirements we might make for that position - '''no progress'''

=== Non-Committee ===
* Financial
** Hume - Provide at Dec 2006 Treasurer's report writeup for the Board and for the web site - '''not done'''

* Albrecht:
** Provide status on IRS 501.c.3 status [due 3/12] - '''in progress'''
** Query insurance company regarding possible member insurance options [due 2/12] - '''DONE'''
'''MOTION by Hume, seconded by Potter to have Ablrecht move forward and implement this program''' Passes

* Barr:
** php-list(?) mailer integration into Drupal - '''no progress'''

* Harris:
** Present draft financial policies for Board approval (low priority) - '''no progress'''
** Gather material for Halprin request [2/26] - '''no progress'''

* Hughes:
** Work with Frisch, Chalup, Halprin, Barr on resume resources skeleton/framework [due 4/1]
** Contact Gilbert Wilson about work-pay ideas. - '''no progress'''

* Hume:
** Chat with SNIA regarding possible partnering - '''no progress''' ''change to low priority''
** Reconvene Code of Ethics review committee - '''in progress'''

* Palmer:

* Parter:

* Perrine:
** Perrine will work with Sam and Michele on "CONVERSION" of visitors to members - '''no progress'''

* Potter:

* Wilson:
** Determine whether there's enough interest to staff a booth at Linuxfest Northwest - '''no progress'''

* All:

== Standing Reports ==

* Treasurer's report ''(first meeting of the month only)''

* Membership report
** See the online report for this week's status

''ACTION ITEM: Parter to set up retention-rate report''

''ACTION ITEM: tech-team to instrument website for Google analytics''

* Online report

''ACTION ITEM: Perrine to organize Sysadmin Day 2007 site update''

* Sysadmin Days report

TIming of SD NJ might lend itself to combining with the new Board succession meeting

* Development report

* Upcoming MtM ''(last meeting of the month only)''

== New LOPSA Chapter ==

Albrecht recommends approval of LOPSA - AUSTIN as a provisional chapter. They have met the initial requirements.

'''MOTION by Hume, seconded by Potter to approve LOPSA-AUSTIN as a provisional chapter.''' Passes.

== Adjournment ==

'''MOTION to adjourn by Wilson, seconded by Barr''' Passes; adjourned at 20:50 ET

Board meeting Minutes/12 March 2007

2007-04-23T23:56:15Z

Pat:

{{minutes box|before=26 February 2007|after=19 March 2007}}

{{working paper}}

{{minutes approved|19 March 2007}}

;Present: Tom Perrine (chair), Matthew Barr, Trey Harris, Doug Hughes, David Parter, Stephen Potter (note taker)

;Apologies: Pat Wilson, Sam Albrecht

;Absent: Andrew Hume, Chris Palmer

;Opened: 20:06 Eastern Time

;Closed: 20:47 Eastern Time

== Consent Agenda ==
* '''Approve minutes of {{minutes link|26 February 2007}}'''
* record March 5th 2007 email '''MOTION, by Wilson, seconded by Parter: to approve the request of Ottawa Valley SAGE to become a LOPSA affiliate per recommendation of Executive Director Albrecht.''' Passes.

Passes

== Action Items ==
=== Board Committees ===
* Development Committee (Wilson/Potter)

* Partnership and Liason Committee (Perrine)
** Palmer - Contact local office of possible partner - '''no report'''
** Barr, Albrecht - Contact SCALE regarding future cooperation [due 2/26] - '''no progress'''

* Leadership Committee (Esther Filderman)

* Policy Committee (Harris)

* Communications Committee
** Perrine - Follow up with SysAdmin Magazine regarding volunteers for online answer folks [due 3/20] - '''no progress'''

* Membership Committee
** Hughes - Work on different instances of member renewal letters - '''no progress'''
** Parter - Send a note to the prospects gathered at LISA - '''DONE'''
** Hughes, Parter - Implement member opt-out of non-LOPSA mailings - '''no progress'''
** What's the status of the PSP drawing? ''DONE'''

=== Program Committees ===

* Conference Planning Committee (Wilson/Perrine)
** Barr, Albrecht: Talk to MIT spam people. - '''no progress''' ''drop this from action items''

* Technical (Online) Services (Hughes/Parter)

* Content Services Committee (Palmer/Potter)
** Palmer, Potter - Draft a plan regarding how a paid/compensated content director might help the website, and what sort of requirements we might make for that position - '''no progress'''

=== Non-Committee ===
* Financial
** Hume - Provide at Dec 2006 Treasurer's report writeup for the Board and for the web site - '''no report'''

* Albrecht:
** Provide status on IRS 501.c.3 status [due 3/12] - '''no progress'''
** Query insurance company regarding possible member insurance options [due 2/12] - '''in progress''' ''proposal needs board review''

* Barr:
** php-list(?) mailer integration into Drupal - '''no progress'''

* Harris:
** Present draft financial policies for Board approval (low priority)
** Gather material for Halprin request [2/26]

* Hughes:
** Work with Frisch, Chalup, Halprin, Barr on resume resources skeleton/framework (should have status by mid February) - '''no progress''' '' now due 4/1''

* Hume:
** Chat with SNIA regarding possible partnering - '''no report'''
** Reconvene Code of Ethics review committee - '''no report'''

* Palmer:

* Parter:

* Perrine:
** Perrine will work with Sam and Michele on "CONVERSION" of visitors to members - '''in progress'''

* Potter:

* Wilson:
** Determine whether there's enough interest to staff a booth at Linuxfest Northwest '''(end of April in Bellingham, WA); we want to do more than staff a booth, but must make sure we have at least that'''

* All:

== Standing Reports ==

* Treasurer's report ''(first meeting of the month only)'' '''STATUS - Jan financial's not reviewed by ED yet. (Still not reviewed. Will have done this week.)'''

* Membership report
** See the onlline report for this week's status

* Online report

* Sysadmin Days report: looking for a venue for July (after 16th)

Question about Sysadmin Day which is late July, are we involved?

* Development report

* Upcoming MtM ''(last meeting of the month only)''

== Partnership Policies (spp) ==

The current Partnership committee charge needs to be archived, and the items moved to the new Partnership Policy.

The new Partnership and Development committee charge needs to replace the existing charges on the Committee list, the current Sponsorship policies need to be added to the overall Policy manual.

'''Motion: Potter, Second Hughes to accept policy as presented; no objections. Motion passes.'''

== member coop ==

Gilbert Wilson had an interesting idea a few weeks ago about a coop plan whereby members could pledge some amount of time (TBD) in lieu of paying full membership. Discuss here.

'''Hughes will contact Gilbert'''

== Adjournment ==

Motion to adjourn by Potter at 20:47 EDT

Board meeting Minutes/26 February 2007

2007-04-23T23:53:09Z

Pat:

{{minutes box|before=19 February 2007|after=12 March 2007}}

{{working paper}}

;Present: Matthew Barr, Trey Harris, Chris Palmer, David Parter, Stephen Potter, Pat Wilson (chair, note taker), Sam Albrecht

;Apologies: Tom Perrine

;Opened: 20:08 Eastern Time

;Closed: 20:43 Eastern Time

== Consent Agenda ==
* '''Approve minutes of {{minutes link|19 February 2007}}'''

Passes
== Action Items ==
=== Board Committees ===
* Development Committee (Wilson/Potter)

* Partnership and Liason Committee (Perrine)
** Palmer - Contact local office of possible partner - '''no progress''' ''still no response to email; Palmer will try to call''
** Barr, Albrecht - Contact SCALE regarding future cooperation [due 2/26] - '''in progress'''

* Leadership Committee (Esther Filderman)

* Policy Committee (Harris)

* Communications Committee
** Perrine - Follow up with SysAdmin Magazine regarding volunteers for online answer folks - '''no report'''

* Membership Committee
** Albrecht - Work on different instances of member renewal letters '''DONE''' ''now Hughes action item''
** Parter - Send a note to the prospects gathered at LISA - '''not done''' ''did Hughes pick this up?'' ''' yes, done '''
** Hughes, Parter - Implement member opt-out of non-LOPSA mailings - '''no report''' ''may be in progress''

=== Program Committees ===

* Conference Planning Committee (Wilson/Perrine)

* Technical (Online) Services (Hughes/Parter)

* Content Services Committee (Palmer/Potter)
** Palmer, Potter - Draft a plan regarding how a paid/compensated content director might help the website, and what sort of requirements we might make for that position - '''not done'''

* Locals Committee (Perrine)

=== Non-Committee ===
* Financial
** Hume - Provide at Dec 2006 Treasurer's report writeup for the Board and for the web site - '''no report'''

* Albrecht:
** Provide status on IRS 501.c.3 status [due 3/12]
** Query insurance company regarding possible member insurance options [due 2/12] - '''in progress'''

* Barr:
** talk to MIT spam people - '''in progress''' ''not really clear what the need/fit is, here - Barr and Albrecht will pursue''
** php-list(?) mailer integration into Drupal - '''no action'''

* Harris:
** Present draft financial policies for Board approval (low priority) - '''no action'''
** Gather material for Halprin request [2/26] - '''no action'''

* Hughes:
** Work with Frisch, Chalup, Halprin, Barr on resume resources skeleton/framework (should have status by mid February) [due 2/19] - '''no report'''

* Hume:
** Chat with SNIA regarding possible partnering - '''no report'''
** Reconvene Code of Ethics review committee - '''no report'''

* Palmer:

* Parter:

* Perrine:
** Perrine will work with Sam and Michele on "CONVERSION" of visitors to members - '''no report'''

* Potter:
** Draft a new charter for the combined Development/Partnership committee - '''DONE''' ''see below''

* Wilson:
** Determine whether there's enough interest to staff a booth at Linuxfest Northwest - '''not done'''

* All:

== Standing Reports ==

* Treasurer's report ''(first meeting of the month only)''

* Membership report
** See the online report for this week's status

The trend is slowly but steadily upwards. Might have expected a little more bump from the Sysadmin Magazine ad, though it's possible that will only happer after a few more have gone out.

* Online report

* Sysadmin Days report

Still no word from the other event organizers; Albrecht and Parter will develop an alternate scenario plan.

* Development report

Corporate sponsors are beginning to renew (Silicon Mechanics has renewed at the Silver level!). Individual renewals are also occurring. Potential sponsor contacts should be sent to Biordi for development.

* Upcoming MtM ''(last meeting of the month only)''

Target 3/1 for mailng, though will hold until opt-out news is publishable.

== Sponsorship policy (spp) ==

'''MOTION: Potter moves that the Board accept the Sponsorship policy as written. Palmer seconds''' Passes.

{{blockquote}}
{{policy|Sponsorship}}

==== Policy purpose ====

Sponsorships provide LOPSA with a means to generate positive cash flow and help to defray costs that would otherwise need to be borne by the organization's members. The purpose of this policy is to
* define sponsorship types and sources,
* establish acceptance criteria for sponsorships,
* ensure the ethical evaluation and acceptance of sponsorships consistent with LOPSA mission, values, and goals.

The LOPSA board may solicit and accept sponsorships as a means to finance organization efforts. Sponsorships may come from three possible sources and may be of several types.

==== Sources ====

* Individual - An ''individual'' sponsorship may be provided by a single person or family and is attributed to that person, family, or another person or family as designated by the provider.
* Consultant - A ''consultant'' sponsorship is designed for an independent consultant who wants a sponsorship attributed to their business. It may also be used for small partnerships or LLCs (generally around 10 members or less).
* Corporate - A ''corporate'' sponsorship may be provided by any legally existing business venture; sole proprietory, partnership, LLC, private or publicly traded corporation.

==== Types ====

The board may accept any of the following types of sponsorships, although primary preference should always be given to '''undesignated''' sponsorships.

* Undesignated - An ''undesignated'' sponsorship is a sponsorship provided with no restrictions on use; the organization is free to use the funds for any legitimate program.
* Designated - A ''designated'' sponsorship is a sponsorship of a particular program, function, or activity. Funds from these sponsorships must be used in support of the designated program. Excess funds will default to being returned to the sponsor, unless the sponsor explicitly consents to those funds being converted to undesignated.
* Event - An ''event'' sponsorship is a sponsorship offered at a specific dollar amount in order to have the sponsor's name associated with a specific event or part of an event. These funds are otherwise treated as ''undesignated'' and must be returned to the sponsor only in the case that the event does not take place.
* In-Kind - In kind sponsorships or donations are donations of goods or services that the organization finds as or more useful than accepting unrestricted sponsorships.

==== Sponsorship acceptance ====

LOPSA must always, first and foremost, protect its reputation, credibility, and future viability over short term financial needs. In this regard, LOPSA may decline to accept sponsorships from individuals or organizations deemed to have incompatible values or goals.

==== Confidentiality ====

To protect the reputations of both LOPSA and potential or rejected sponsors, LOPSA shall make no public statement regarding any sponsorships not formally accepted by Board or approved designate action.

==== Benefits of sponsorship ====

LOPSA recognizes that most individuals and organizations use sponsorships as a means to achieve some benefit. The LOPSA Development Committee shall determine a standard list of benefits and recognition that will be followed for all sponsorships. The Development Committee may, at its discretion
* create differing levels of recognition based on sponsorship source, type, or amount
* allow ''named'' sponsorship of a program, function, or activity provided a considerable portion of its financial cost is borne by the sponsor.

Benefits and recognition for sponsorships shall be limited to that list only. Any additional benefit or recognition will be considered a sale of LOPSA service, not a sponsorship. The appropriate committee shall determine a schedule of fees for all such activities. At no time shall LOPSA enter into any sponsorship agreement that requires it to specifically endorse a sponsor's product or service.

Sponsors wishing to promote LOPSA and their sponsorship of LOPSA may use LOPSA's name, logo and online contact information in accordance with the provisions at [https://lopsa.org/sponsor_logo LOPSA Sponsor Logos and Web Buttons]. Any use not covered by these provisions, or any printed use, requires prior written approval from LOPSA. Any unauthorized use of LOPSA's name or logo will void the offending party's sponsorship benefits and may be considered grounds for legal action.

==== Terms of sponsorship ====

The effective date of a sponsorship shall be the date payment is received and processed by the LOPSA office unless otherwise specifically agreed upon by LOPSA and the sponsor. All sponsorships and benefits will run for one year from the effective date of sponsorship.

==== Renewal of sponsorship ====

At its discretion, LOPSA may contact each sponsor every 30 days commencing 60 days prior to the expiration of the sponsorship period to solicit renewal. The effective date of a renewal will be the expiration date of the prior sponsorship period.

==== Grace period ====

At the recommendation of the Development Committee, a sponsorship may be granted a 30 day grace period before the sponsorship benefits and recognition are terminated.
{{end blockquote}}

== Partnership Policies (spp) ==

''This has been deferred to the March 5th meeting''

The following items from the current Partnership Committee]] charge should be codified as policies.
# Partnerships must be approved by the Board
# All parties should sign a document that covers all expectations and/or deliverables
# Partnerships should be renewed annually

== Partnership and Partnership Committee ==

'''MOTION: by Potter, seconded by Parter, to accept the Partnership and Development Committee charter as written'''. Passes

{{blockquote}}
= Purpose =

The Partnership and Development Committee is responsible for activities that will result in some form of continuing relationship with an external organization or person. These relationships may include sponsors, partners, or affiliates.

# A sponsor relationship exists when an external entity provides financial benefit to LOPSA either for general purposes or for a specific event.
# A partner relationship exists when LOPSA and external entity are specifically pursuing the same goal or activity.
# An affiliate relationship exists when an external entity provides some form of benefit to LOPSA members, such as discounts.

= Membership =

The Partnership and Development Committee chair will be chosen from the Board and may include any number of Board or general members as may be interested and appropriate. Members with prior fund-raising experience and/or good high-level relationships with appropriate sponsors should consider being involved.

= Guidelines =

To fulfill its purpose, the Committee shall:

# Develop an appropriate partnership and fund-raising strategy for the organization. The Committee, in conjunction with the Finance Committee and the Development Director, will evaluate various partnership and fund-raising options and select appropriate options. Fund-raising should include general sponsorships, event-specific sponsorships, and others.
# Prepare and oversee annual fund-raising goals. The Committee, working with the Development Director and the Events Committee chair, shall set specific fund-raising goals in accordance with the fund-raising options detailed in the strategy.
# Regularly review fund-raising activity. On a regular basis, the Committee will review on-going fund-raising activities, assess their effectiveness against targets, and make adjustments as necessary. The Committee will provide material updates to the Finance Committee and the Board as appropriate.
# Develop mutually beneficial partnerships. The Committee will evaluate potential partnerships and work to develop appropriate partnerships to the mutual benefit of LOPSA and the partnering organization.
# Maintain periodic contact with sponsors, partners, and (affiliates). The Committee, working with the Development Director, will ensure that all sponsors, partners, and (affiliates) are contacted on a regular basis to ensure continued relations.
# Other duties as assigned by the Board.
{{end blockquote}}

== Adjournment ==

'''MOTION to adjourn by Potter, seconded by Harris''' Passes. Adjourned at 20:43 ET

LOPSA Policies/Sponsorship

2007-04-23T23:52:51Z

Pat:

{{policy|Sponsorship}}
{{policy approved|26 February 2007}}

==== Policy purpose ====

Sponsorships provide LOPSA with a means to generate positive cash flow and help to defray costs that would otherwise need to be borne by the organization's members. The purpose of this policy is to
* define sponsorship types and sources,
* establish acceptance criteria for sponsorships,
* ensure the ethical evaluation and acceptance of sponsorships consistent with LOPSA mission, values, and goals.

The LOPSA board may solicit and accept sponsorships as a means to finance organization efforts. Sponsorships may come from three possible sources and may be of several types.

==== Sources ====

* Individual - An ''individual'' sponsorship may be provided by a single person or family and is attributed to that person, family, or another person or family as designated by the provider.
* Consultant - A ''consultant'' sponsorship is designed for an independent consultant who wants a sponsorship attributed to their business. It may also be used for small partnerships or LLCs (generally around 10 members or less).
* Corporate - A ''corporate'' sponsorship may be provided by any legally existing business venture; sole proprietory, partnership, LLC, private or publicly traded corporation.

==== Types ====

The board may accept any of the following types of sponsorships, although primary preference should always be given to '''undesignated''' sponsorships.

* Undesignated - An ''undesignated'' sponsorship is a sponsorship provided with no restrictions on use; the organization is free to use the funds for any legitimate program.
* Designated - A ''designated'' sponsorship is a sponsorship of a particular program, function, or activity. Funds from these sponsorships must be used in support of the designated program. Excess funds will default to being returned to the sponsor, unless the sponsor explicitly consents to those funds being converted to undesignated.
* Event - An ''event'' sponsorship is a sponsorship offered at a specific dollar amount in order to have the sponsor's name associated with a specific event or part of an event. These funds are otherwise treated as ''undesignated'' and must be returned to the sponsor only in the case that the event does not take place.
* In-Kind - In kind sponsorships or donations are donations of goods or services that the organization finds as or more useful than accepting unrestricted sponsorships.

==== Sponsorship acceptance ====

LOPSA must always, first and foremost, protect its reputation, credibility, and future viability over short term financial needs. In this regard, LOPSA may decline to accept sponsorships from individuals or organizations deemed to have incompatible values or goals.

==== Confidentiality ====

To protect the reputations of both LOPSA and potential or rejected sponsors, LOPSA shall make no public statement regarding any sponsorships not formally accepted by Board or approved designate action.

==== Benefits of sponsorship ====

LOPSA recognizes that most individuals and organizations use sponsorships as a means to achieve some benefit. The LOPSA Development Committee shall determine a standard list of benefits and recognition that will be followed for all sponsorships. The Development Committee may, at its discretion
* create differing levels of recognition based on sponsorship source, type, or amount
* allow ''named'' sponsorship of a program, function, or activity provided a considerable portion of its financial cost is borne by the sponsor.

Benefits and recognition for sponsorships shall be limited to that list only. Any additional benefit or recognition will be considered a sale of LOPSA service, not a sponsorship. The appropriate committee shall determine a schedule of fees for all such activities. At no time shall LOPSA enter into any sponsorship agreement that requires it to specifically endorse a sponsor's product or service.

Sponsors wishing to promote LOPSA and their sponsorship of LOPSA may use LOPSA's name, logo and online contact information in accordance with the provisions at [https://lopsa.org/sponsor_logo LOPSA Sponsor Logos and Web Buttons]. Any use not covered by these provisions, or any printed use, requires prior written approval from LOPSA. Any unauthorized use of LOPSA's name or logo will void the offending party's sponsorship benefits and may be considered grounds for legal action.

==== Terms of sponsorship ====

The effective date of a sponsorship shall be the date payment is received and processed by the LOPSA office unless otherwise specifically agreed upon by LOPSA and the sponsor. All sponsorships and benefits will run for one year from the effective date of sponsorship.

==== Renewal of sponsorship ====

At its discretion, LOPSA may contact each sponsor every 30 days commencing 60 days prior to the expiration of the sponsorship period to solicit renewal. The effective date of a renewal will be the expiration date of the prior sponsorship period.

==== Grace period ====

At the recommendation of the Development Committee, a sponsorship may be granted a 30 day grace period before the sponsorship benefits and recognition are terminated.
{{end blockquote}}

LOPSA Policies/Sponsorship

2007-04-23T23:51:40Z

Pat:

{{policy|Sponsorship}}

==== Policy purpose ====

Sponsorships provide LOPSA with a means to generate positive cash flow and help to defray costs that would otherwise need to be borne by the organization's members. The purpose of this policy is to
* define sponsorship types and sources,
* establish acceptance criteria for sponsorships,
* ensure the ethical evaluation and acceptance of sponsorships consistent with LOPSA mission, values, and goals.

The LOPSA board may solicit and accept sponsorships as a means to finance organization efforts. Sponsorships may come from three possible sources and may be of several types.

==== Sources ====

* Individual - An ''individual'' sponsorship may be provided by a single person or family and is attributed to that person, family, or another person or family as designated by the provider.
* Consultant - A ''consultant'' sponsorship is designed for an independent consultant who wants a sponsorship attributed to their business. It may also be used for small partnerships or LLCs (generally around 10 members or less).
* Corporate - A ''corporate'' sponsorship may be provided by any legally existing business venture; sole proprietory, partnership, LLC, private or publicly traded corporation.

==== Types ====

The board may accept any of the following types of sponsorships, although primary preference should always be given to '''undesignated''' sponsorships.

* Undesignated - An ''undesignated'' sponsorship is a sponsorship provided with no restrictions on use; the organization is free to use the funds for any legitimate program.
* Designated - A ''designated'' sponsorship is a sponsorship of a particular program, function, or activity. Funds from these sponsorships must be used in support of the designated program. Excess funds will default to being returned to the sponsor, unless the sponsor explicitly consents to those funds being converted to undesignated.
* Event - An ''event'' sponsorship is a sponsorship offered at a specific dollar amount in order to have the sponsor's name associated with a specific event or part of an event. These funds are otherwise treated as ''undesignated'' and must be returned to the sponsor only in the case that the event does not take place.
* In-Kind - In kind sponsorships or donations are donations of goods or services that the organization finds as or more useful than accepting unrestricted sponsorships.

==== Sponsorship acceptance ====

LOPSA must always, first and foremost, protect its reputation, credibility, and future viability over short term financial needs. In this regard, LOPSA may decline to accept sponsorships from individuals or organizations deemed to have incompatible values or goals.

==== Confidentiality ====

To protect the reputations of both LOPSA and potential or rejected sponsors, LOPSA shall make no public statement regarding any sponsorships not formally accepted by Board or approved designate action.

==== Benefits of sponsorship ====

LOPSA recognizes that most individuals and organizations use sponsorships as a means to achieve some benefit. The LOPSA Development Committee shall determine a standard list of benefits and recognition that will be followed for all sponsorships. The Development Committee may, at its discretion
* create differing levels of recognition based on sponsorship source, type, or amount
* allow ''named'' sponsorship of a program, function, or activity provided a considerable portion of its financial cost is borne by the sponsor.

Benefits and recognition for sponsorships shall be limited to that list only. Any additional benefit or recognition will be considered a sale of LOPSA service, not a sponsorship. The appropriate committee shall determine a schedule of fees for all such activities. At no time shall LOPSA enter into any sponsorship agreement that requires it to specifically endorse a sponsor's product or service.

Sponsors wishing to promote LOPSA and their sponsorship of LOPSA may use LOPSA's name, logo and online contact information in accordance with the provisions at [https://lopsa.org/sponsor_logo LOPSA Sponsor Logos and Web Buttons]. Any use not covered by these provisions, or any printed use, requires prior written approval from LOPSA. Any unauthorized use of LOPSA's name or logo will void the offending party's sponsorship benefits and may be considered grounds for legal action.

==== Terms of sponsorship ====

The effective date of a sponsorship shall be the date payment is received and processed by the LOPSA office unless otherwise specifically agreed upon by LOPSA and the sponsor. All sponsorships and benefits will run for one year from the effective date of sponsorship.

==== Renewal of sponsorship ====

At its discretion, LOPSA may contact each sponsor every 30 days commencing 60 days prior to the expiration of the sponsorship period to solicit renewal. The effective date of a renewal will be the expiration date of the prior sponsorship period.

==== Grace period ====

At the recommendation of the Development Committee, a sponsorship may be granted a 30 day grace period before the sponsorship benefits and recognition are terminated.
{{end blockquote}}

LOPSA Policies

2007-04-23T23:51:28Z

Pat:

The policies approved by the LOPSA Board of Directors.

* {{policy link|Policy creation and maintenance}}
* {{policy link|Banking Resolution}}
* {{policy link|Review of signatory power}}
* {{policy link|Corporate seal}}
* {{policy link|Foundation Election Arrangements}}
* {{policy link|Committees}}
* {{policy link|Leadership Committee}}
* {{policy link|Board electronic mail lists}}
* {{policy link|Board votes via email}}
* {{policy link|Communications}}
* {{policy link|Minutes dissemination}}
* {{policy link|Code of Ethics review committee}}
* {{policy link|Awards Committee charge}}
* {{policy link|Termination of membership}}
* {{policy link|Membership classes}}
* {{policy link|Nondisclosure agreements}}
* {{policy link|Privacy}}
* {{policy link|Hosted mailing lists}}
* {{policy link|Liaisons to other organizations}}
* {{policy link|Project copyright}}
* {{policy link|Finance Committee}}
* {{policy link|Financial}}
* {{policy link|Sponsorship}}

See [[/All|all policies in a single document]].

Board meeting Minutes/19 February 2007

2007-04-23T23:47:03Z

Pat:

{{minutes box|before=12 February 2007|after=26 February 2007}}

{{working paper}}

{{minutes approved|26 February 2007}}

;Present: Tom Perrine (chair), Trey Harris, Andrew Hume, Stephen Potter, Pat Wilson (note taker), Sam Albrecht

;Apologies: Doug Hughes, David Parter

;Opened: 20:17 Eastern Time

;Closed: 20:50 Eastern Time

== Consent Agenda ==
* '''Approve minutes of {{minutes link|12 February 2007}}'''

== Action Items ==
=== Board Committees ===
* Development Committee (Wilson/Potter)
** Wilson - Follow up on LISA discussion with BlueArc - '''DONE''' ''will need to wait for BlueArc to give gohead''

* Partnership and Liason Committee (Perrine)
** Palmer - Contact local office of possible partner - '''no report'''
** Barr, Albrecht - Contact SCALE regarding future cooperation [due 2/19] - '''not done''' '' now due 2/26.''

* Leadership Committee (Esther Filderman)

* Policy Committee (Harris)

* Communications Committee
** Perrine - Follow up with SysAdmin Magazine regarding volunteers for online answer folks - '''in progress''' ''see the wiki page for background and possible formats; Perrine to talk further with SA Mag''

* Membership Committee
** Albrecht - Work on different instances of member renewal letters - '''not done'''
** Parter - Send a note to the prospects gathered at LISA - '''no report'''
** Hughes, Parter - Implement member opt-out of non-LOPSA mailings - '''not done'''

=== Program Committees ===

* Conference Planning Committee (Wilson/Perrine)
** Wilson - Ask Obejas for a SCALE summary report - '''DONE'''

* Technical (Online) Services (Hughes/Parter)

* Content Services Committee (Palmer/Potter)
** Palmer, Potter - Draft a plan regarding how a paid/compensated content director might help the website, and what sort of requirements we might make for that position - '''no action'''

* Locals Committee (Perrine)
** ''Need feedback on the more detailed "locals program including the "Locals kit". Other than fleshing out the "kit" it should be nearly done.''

=== Non-Committee ===
* Financial
** Hume - Provide at Dec 2006 Treasurer's report writeup for the Board and for the web site - '''not done'''

* Albrecht:
** Provide status on IRS 501.c.3 status - '''in progress''' ''now due 3/12''
** Query insurance company regarding possible member insurance options [due 2/12] - '''in progress'''
** Follow up on JobTarget "unlimited" category definiton - '''DONE'''

'''MOTION by Wilson, seconded by Potter to approve pricing as set out in the pricing document'''. Passes

* Barr:
** talk to MIT spam people - '''no report'''
** php-list(?) mailer integration into Drupal - '''no report'''

* Harris:
** Set up wiki for Resume Standards project [due 2/12] - '''DONE'''
** Write up a list of needs for the Resume Standards project - '''DONE'''
** Present draft financial policies for Board approval (low priority) - '''not done'''
** Gather material for Halprin request [2/26] - '''not done'''

* Hughes:
** Work with Frisch, Chalup, Halprin, Barr on resume resources skeleton/framework (should have status by mid February) [due 2/19] - '''in progress'''

* Hume:
** Chat with SNIA regarding possible partnering - '''not done'''
** Reconvene Code of Ethics review committee - '''not done'''

* Palmer:

* Parter:

* Perrine:
** Perrine will work with Sam and Michele on "CONVERSION" of visitors to members - '''in progress'' ''Starting 2/19, first emails to go out by 3/5''

* Potter:
** Draft a new charter for the combined Development/Partnership committee - '''in progress'''

* Wilson:

* All:

== Standing Reports ==

* Treasurer's report ''(first meeting of the month only)''

* Membership report
** See the online report for this week's status

* Online report

The website had a couple of short (<30 minute) outages this week. One (at least) was due to very short notice datacenter power manipulations.

* Sysadmin Days report

Philly is on hold. We're waiting to hear from the organizers of the other event about possible cooperative opportunities.

* Development report

* Upcoming MtM ''(last meeting of the month only)''

== Linuxfest Northwest? ==

Wilson will try to determine whether there's enough member interest to staff a booth.

== Adjournment ==

'''MOTION to adjourn by Harris, seconded by Hume''' Passes; adjourned at 20:50ET

Board meeting Minutes/12 February 2007

2007-04-23T23:43:44Z

Pat:

{{minutes box|before=5 February 2007|after=19 February 2007}}

{{working paper}}

{{minutes approved|19 February 2007}}

;Present: Pat Wilson (chair. note taker), Doug Hughes, Chris Palmer, David Parter, Stephen Potter, Sam Albrecht, Mike Dwyer (See Notes/announcements)

;Apologies: Matthew Barr, Trey Harris, Andrew Hume, Tom Perrine

;Opened: 20:07 Eastern Time

;Closed: 21:19 Eastern Time

== Consent Agenda ==
* '''Approve minutes of {{minutes link|5 February 2007}}'''

Consent agenda appoved

== Action Items ==
=== Board Committees ===
* Development Committee (Wilson/Potter)
** Wilson - Follow up on LISA discussion with BlueArc - '''in progress''' ''project waiting on go-ahead from BlueArc'''

* Partnership and Liason Committee (Perrine)
** Palmer - Contact local office of possible partner - '''in progress''' ''waiting on response'''
** Barr, Albrecht - Contact SCALE regarding future cooperation - ''[due 2/19]''

* Leadership Committee (Esther Filderman)

* Policy Committee (Harris)

* Communications Committee
** Perrine - Follow up with SysAdmin Magazine regarding volunteers for online answer folks - '''no report'''

* Membership Committee
** Hughes - Automate the renewal letter process - '''DONE''' ''now will need text for different instances'' 
''ACTION ITEM: Albrecht to work on letters''
** Parter - Send a note to the prospects gathered at LISA - '''not done'''
** Hughes, Parter - Determine 4Q2006 membership drawing winner - '''DONE'''

=== Program Committees ===

* Conference Planning Committee (Wilson/Perrine)
** Albrecht - Send SDPhilly budget to Board for approval. - '''DONE''' ''see the online proposed budget''

* Technical (Online) Services (Hughes/Parter)

* Content Services Committee (Palmer/Potter)
** Palmer, Potter - Draft a plan regarding how a paid/compensated content director might help the website, and what sort of requirements we might make for that position - '''not done'''

* Locals Committee (Perrine)

=== Non-Committee ===
* Financial
** Hume - Provide at Dec 2006 Treasurer's report writeup for the Board and for the web site - '''no report'''

* Albrecht:
** Provide status on IRS 501.c.3 status. - '''in progress'''
** Query insurance company regarding possible member insurance options [due 2/12] - '''in progress''' ''queries made; waiting to hear back'''
** Finalize pricing structure and bring back to the Board for JobTarget job board [due 2/12] - '''DONE''' ''see the proposed pricing online. Board had one question before formally approving''

* Barr:
** talk to MIT spam people - '''no report'''
** php-list(?) mailer integration into Drupal - '''no report'''

* Harris:
** Set up wiki for Resume Standards project [due 2/12] - '''no report'''
** Write up a list of needs for the Resume Standards project - '''no report'''
** Present draft financial policies for Board approval (low priority) - '''no report'''
** Gather material for Halprin request [due 2/5] - '''no report'''

* Hughes:
** Work with Frisch, Chalup, Halprin, Barr on resume resources skeleton/framework (should have status by mid February) [due 2/19]
** Describe consulting resources idea - '''DONE''' ''see below''

* Hume:
** Chat with SNIA regarding possible partnering - '''no report'''
** Reconvene Code of Ethics review committee - '''no report'''

* Palmer:

* Parter:

* Perrine:

* Potter:
** Draft a new charter for the combined Development/Partnership committee - '''not done'''

* Wilson:

* All:
** Think of a defining issue that will energize the LOPSA member base - '''see below'''

== Standing Reports ==

* Treasurer's report ''(first meeting of the month only)''

* Membership report
** See the online report for this week's status

Spike in the renewals, possibly due to the recent mailing. Sysadmin Magazine came out with our ad in it - it would be interesting to know how many members we gain via that route.

There needs to be an opt-out for members who don't wish their data to be used for any other purpose; once it's added, it should be publicized.

''ACTION ITEM: Hughes, Parter, to implement member opt-out of non-LOPSA mailings.

* Online report

There's a bug in CC processing; some folks are getting double-billed. Parter will fix. We're refunding the double-bills. Parter, Solanki will close this loop.

* Sysadmin Days report

Hotel has fallen through; committee is looking at alternate dates. Program looking good, though. Should look into partnering with other small training event groups. For the moment, Sysadmin Days Philly is on hold.

* Development report

Biordi has been getting sponsor renewals; please let het know about sponsor contacts.

* Upcoming MtM ''(last meeting of the month only)''

== More 2007 futures discussion==

Website needs to be re-energized; Palmer has ideas. Palmer, Parter, and Hughes will exchange mail about the techincal aspects of reorganization. Local groups should provide summaries of their meetings for the website. Tools resource should be highlighted. Perhaps a consulting resource forum (liability concerns would have to be addressed).

Potter suggests that perhaps developing a patching strategy for sysadmins might be something that would help generate buzz outside the organization and energize our membership.

== Notes/announcements ==
* Mike Dwyer, with AH, will be joining us on the call. Mike is the new Chief Relationship Officer (CRO) assigned to LOPSA. Mike replaces Bill Pawlucy, who is now focusing on other AH priorities. Mike is a senior account executive here at AH and is the ED for two associations. Mike will be the point person for all contract issues, staff issues, etc.

== Adjournment ==

'''MOTION to adjourn by Hughes, seconded by Potter''' Passes. Adjourned at 21:19 ET.

Board meeting Minutes/5 February 2007

2007-04-23T23:41:20Z

Pat:

{{minutes box|before=29 January 2007|after=12 February 2007}}

{{working paper}}

{{minutes approved|12 February 2007}}

;Present: Matthew Barr, Trey Harris, Doug Hughes, Andrew Hume, David Parter, Stephen Potter, Pat Wilson (chair, note taker), Sam Albrecht

;Apologies: Chris Palmer, Tom Perrine

;Opened: 20:06 Eastern Time

;Closed: 21:31 Eastern Time

== Consent Agenda ==
* '''Approve minutes of {{minutes link|29 January 2007}}'''
Consent agenda approved
== Action Items ==
=== Board Committees ===
* Development Committee (Wilson/Potter)
** Wilson - Follow up on LISA discussion with BlueArc - ''no response to mail - will resend''

* Partnership and Liason Committee (Perrine)
** Palmer - Contact local office of possible partner - '''no report'''

* Leadership Committee (Esther Filderman)

* Policy Committee (Harris)

* Communications Committee
** Perrine - Follow up with SysAdmin Magazine regarding volunteers for online answer folks - '''no report'''

* Membership Committee
** Hughes - Automate the renewal letter process - '''no progres'''
** Parter - Send a note to the prospects gathered at LISA - '''no progress'''
** Wilson - Determine the Q1 drawing prize - '''DONE'''
''ACTION ITEM: Hughes and/or Parter to determine 4Q2006 winner''

=== Program Committees ===

* Conference Planning Committee (Wilson/Perrine)

* Technical (Online) Services (Hughes/Parter)

* Content Services Committee (Palmer/Potter)
''ACTION ITEM: Palmer, Potter to draft a plan regarding how a paid/compensated content director might help the website, and what sort of requirements we might make for that position''

* Locals Committee (Perrine)

=== Non-Committee ===
* Financial

* Albrecht:
** Provide status on IRS 501.c.3 status - '''(still) in progress''' ''no word from NJ''
** Query insurance company regarding possible member insurance options [due 2/1] - '''no progress''' ''now due 2/12
** Finalize pricing structure and bring back to the Board for JobTarget job board [due 2/12]

''[ Harris leaves at 20:13 ET ]''

* Barr:
** talk to MIT spam people - '''in progress''' ''contact unavailable until 2/12; final dates for 2007 are announced''
** php-list(?) mailer integration into Drupal - '''in progress'''

* Harris:
** Set up wiki for Resume Standards project [due 2/12]
** Present draft financial policies for Board approval (low priority)
** Gather material for Halprin request [due 2/5] - '''no report'''

* Hughes:
** Work with Frisch, Chalup, Halprin, Barr on resume resources skeleton/framework (should have status by mid February) [due 2/19]

* Hume:
** Chat with SNIA regarding possible partnering - '''in progress''' ''still wait for response; Hume will call contact''

* Palmer:

* Parter:

* Perrine:

* Potter:
** Reconvene Code of Ethics review committee (''Potter requests this be handed off'') - '''DONE''' ''now Hume's action item''
** Draft a new charter for the combined Development/Partnership committee - '''in progress'''

* Wilson:
** Request status report from Potter to facilitate Code of Ethics project handoff - '''DONE'''

* All:

== Standing Reports ==

* Treasurer's report ''(first meeting of the month only)''

Things continue to look plausible. Hume will prepare a Dec 2006 writeup for the Board and something for the website.

* Membership report
** See the online report for this week's status

Renewal mail needs to continue to be sent out.

''[ Harris returns at 20:26 ET ]''

SCALE is the 9th-11th. LOPSA has a booth. We should be in conversations with SCALE concerning synergies for future years.

''ACTION ITEM: Barr and Albrecht to contact SCALE regarding future cooperation''

* Online report

Content is stagnant. Blogs should be easier to find.

* Sysadmin Days report

A venue has been determined; preliminary program exists.

''ACTION ITEM: Albrecht to send budget to Board for approval.''

* Development report

== 2007 Strategic Planning ==

An extensive discussion resulted in the following points of consensus:
* making Sysadmin Days a success is a top priority
* LOPSA needs something to set it apart and energize its base
* the website needs to be more dynamic

''[ Parter leaves at 20:54 ET ]''

''[ Hughes leaves at 21:09 ET ]''

''[ Albrecht leaves at 21:27 ET ]''

''ACTION ITEM: Potter and Palmer will draft a plan regarding how a paid/compensated content director might help the website, and what sort of requirements we might make for that position''

''ACTION ITEM: Harris will write up a list of needs for the resume standards project''

''ACTTION ITEM: Hughes will describe his idea of what he thinks consulting resources should be''

''ACTION ITEM: All to think of a defining issue that will energize the base''

== Adjournment ==

'''MOTION to adjourn by Barr, seconded by Hume''' Passes. Adjourned at 21:31 ET

Board meeting Minutes

2007-04-23T23:40:18Z

Pat:

This page is a list of links pointing at Minutes of the Board of the League of Professional System Administrators (LOSPA) in chronological order.

The first Board of what is now LOPSA was elected in Spring 2005 by the members of The System Administrators' Guild (SAGE), which had been a Special Technical Group (STG) of USENIX. The intent was to have this Board manage the planned spin-off of SAGE from its USENIX parent. In November 2005, this plan was changed, and this new organization's name was changed to '''The League of Professional System Administrators'''. At various times during this entire process, this Board's work was referred to by USENIX and itself as '''SAGE''' or '''newSAGE'''. The meaning of '''SAGE''' in the minutes should be apparent from context.

Per the [[LOPSA Policies/Minutes dissemination|policy on minutes dissemination]], publication of minutes may occur up to 30 days after approval, but will ordinarily happen sooner.

Redactions, when present, will be clearly labeled (see the [[LOPSA Policies/Minutes dissemination|policy]] for more about redactions).

See also the older '''[[Interim Board meeting Minutes]]'''.

== 2007 ==
* {{m|8 January 2007}}
* {{m|15 January 2007}}
* ''the 22 January 2007 meeting did not achieve quorum''
* {{m|29 January 2007}}
* {{m|5 February 2007}}
* {{m|12 February 2007}}
* {{m|19 February 2007}}
* {{m|26 February 2007}}
* ''note: no meeting occurred on 5 March 2007''
* {{m|12 March 2007}}
* {{m|19 March 2007}}
* {{m|26 March 2007}}

== 2006 ==
* {{m|4 January 2006}}
* {{m|9 January 2006}}
* {{m|16 January 2006}}
* {{m|23 January 2006}}
* {{m|30 January 2006}}
* {{m|6 February 2006}}
* {{m|13 February 2006}}
* {{m|20 February 2006}}
* {{m|27 February 2006}}
* {{m| 6 March 2006}}
* {{m| 13 March 2006}}
* {{m| 20 March 2006}}
* {{m| 27 March 2006}}
* {{m| 3 April 2006}}
* {{m| 10 April 2006}}
* {{m| 19 April 2006}}
* {{m| 24 April 2006}}
* ''Minutes of 1 May 2006 are pending Board action.''
* ''Minutes of 15 May 2006 are pending Board action.''
* {{m| 29 May 2006}}
* {{m| 12 June 2006}}
* {{m| 19 June 2006}}
* {{m| 26 June 2006}}
* {{m| 10 July 2006}}
* {{m| 17 July 2006}}
* {{m| 24 July 2006}}
* {{m| 31 July 2006}}
* {{m| 7 August 2006}}
* ''note: no meeting on 14 August 2006''
* {{m| 21 August 2006}}
* {{m| 28 August 2006}}
* ''note: no meeting on 4 September 2006''
* {{m| 11 September 2006}}
* {{m| 18 September 2006}}
* {{m| 25 September 2006}}
* {{m| 2 October 2006}}
* {{m| 9 October 2006}}
* ''note: no meeting on 16 October 2006''
* {{m| 23 October 2006}}
* {{m| 8 November 2006}}
* {{m| 13 November 2006}}
* {{m| 20 November 2006}}
* {{m| 27 November 2006}}
* ''note: no meeting on 4 December 2006''
* {{m| 11 December 2006}}
* {{m| 18 December 2006}}
* ''note: no meeting on 25 December 2006"

== 2005 ==
* [[/31 July 2005|31 July 2005]]
* [[/4 August 2005|4 August 2005]]
* [[/8 August 2005|8 August 2005]]
* [[/15 August 2005|15 August 2005]]
* [[/22 August 2005|22 August 2005]]
* [[/29 August 2005|29 August 2005]]
* [[/7 September 2005|7 September 2005]]
* [[/12 September 2005|12 September 2005]]
* [[/19 September 2005|19 September 2005]]
* [[/26 September 2005|26 September 2005]]
* [[/3 October 2005|3 October 2005]]
* [[/10 October 2005|10 October 2005]]
* [[/17 October 2005|17 October 2005]]
* [[/24 October 2005|24 October 2005]]
* [[/31 October 2005|31 October 2005]]
* [[/3 November 2005|3 November 2005]]
* [[/7 November 2005|7 November 2005]]
* [[/14 November 2005|14 November 2005]]
* [[/21 November 2005|21 November 2005]]
* [[/28 November 2005|28 November 2005]]
* [[/4 December 2005|4 December 2005]]
* {{m|6 December 2005}}
* {{m|12 December 2005}}
* {{m|19 December 2005}}

== About the redactions ==
Some of the minutes have redacted versions. The redactions are given in the form:

:This sentence includes <strike>words to be redacted</strike> ''{4 words redacted; reason for redaction}''.

The above sentence would read:

:This sentence includes ''{4 words redacted; reason for redaction}''.

The reasons for redaction are:
# Personnel mentioned by name
# Business sensitivity
# Third party mentioned by name

LOPSA Policies/Financial

2007-02-11T02:40:57Z

Pat:

{{policy|Financial}}

{{policy approved|11 December 2006}}

=== Financial Policies ===

==== Annual Fiscal Period ====
The annual fiscal period of the organization shall be the annual calendar year from January 1st to December 31st.

==== System of Accounting ====
The finances accounting system of the organization shall conform to Generally Accepted Accounting Principles (GAAP) and shall be accrual-based.

==== Annual Budget ====
The Finance Committee, along with the Executive Director, shall be responsible for developing an annual budget. The annual budget must be approved by the Board. The approved budget will serve as spending authority to the organization Executive Director and staff for all line item budgeted items.

==== Budget Amendments ====
The Finance Committee will be responsible for recommending to the Board amendments to the annual budget as may be appropriate based on changing situations. Line item adjustments of 10% or less of the initial line item's amount shall not require amendment.

==== Non-budgeted Initiatives ====
Any non-budgeted organizational activity with a projected cash-flow of $10,000 or greater must be reviewed and recommended by the Finance Committee before being presented to the Board for approval. Non-budgeted initiatives of less than $10,000 may be presented to the board for approval without review by the Finance Committee. A Board member may motion for a non-budgeted initiative to be brought before the entire board, over the objection of the Finance Committee.

LOPSA Policies/Finance Committee

2007-02-11T02:38:40Z

Pat:

{{policy|Finance Committee}}

{{policy approved|11 December 2006}}

==== Purpose ====
The Finance Committee is responsible for ensuring sound and proper financial management of the organization. General duties of the Finance Committee will include:

# Develop an appropriate financial strategy for the organization
# Prepare the annual financial budget
# Ensure that organizational initiatives are consistent with the financial strategy and budget
# Regularly review financial activity and ensure Board access to timely and accurate financial information
# Monitor the integrity of the organizations financial statements

==== Membership ====
The Finance Committee will be chaired by the Treasurer of the organization and will consist of the Chair, and at least two other Board Members (at least one of which must not be an Officer of the Board). The Committee Members should have sufficient financial background to understand common financial and accounting terms, standards, and statements.

==== Guidelines ====
To fulfill the Committee's purpose, it shall:
# Develop an appropriate financial strategy for the organization. The Committee, in conjunction with the Executive Director, shall evaluate various capital structures, plot the organization's long term financial objectives, and develop appropriate metrics and benchmarks. On a regular basis, the Committee will review the current strategy, metrics, and benchmarks, assess their impact, and make necessary adjustments to ensure the financial vitality of the organization.
# Prepare the annual financial budget. Annually, the Committee will meet with the Executive Director to evaluate the organization's annual objectives and prepare a comprehensive financial budget for review and approval by the Board. # Ensure that organization initiatives are consistent with the financial strategy and budget. The Committee will periodically review all organization initiatives and validate the assumptions and analyses to ensure the financial plans are reasonable and consistent with the financial strategy and budget. The Committee will make recommendations to the Board based on these reviews.
# Regularly review financial activity and ensure Board access to timely and accurate financial information. The Committee will receive and review on a monthly basis appropriate financial information. The Committee will advise the organization's management as to the form, frequency, and detail of the information. The Committee will report significant information to the Board to facilitate the Board's ability to make sound decisions.
# Monitor the integrity of the organization's financial statements. On a quarterly basis, the Committee will receive from the organization's management standard financial statements such as the Balance Sheet, Income Statement, and Statement of Cash Flows as well as other performance indicators and benchmarks as it may request. The Committee will review and report on the overall condition to the Board, highlighting financially significant information, and recommending appropriate actions.
# Other duties as may be assigned by the Board.

LOPSA Policies/All

2007-02-11T02:37:30Z

Pat:

LOPSA Policies/Finance Committee

2007-02-11T02:36:22Z

Pat:

{{policy|Finance Committee}}

{{policy approved|11 December 2006}}

== Purpose ==
The Finance Committee is responsible for ensuring sound and proper financial management of the organization. General duties of the Finance Committee will include:

# Develop an appropriate financial strategy for the organization
# Prepare the annual financial budget
# Ensure that organizational initiatives are consistent with the financial strategy and budget
# Regularly review financial activity and ensure Board access to timely and accurate financial information
# Monitor the integrity of the organizations financial statements

== Membership ==
The Finance Committee will be chaired by the Treasurer of the organization and will consist of the Chair, and at least two other Board Members (at least one of which must not be an Officer of the Board). The Committee Members should have sufficient financial background to understand common financial and accounting terms, standards, and statements.

== Guidelines ==
To fulfill the Committee's purpose, it shall:
# Develop an appropriate financial strategy for the organization. The Committee, in conjunction with the Executive Director, shall evaluate various capital structures, plot the organization's long term financial objectives, and develop appropriate metrics and benchmarks. On a regular basis, the Committee will review the current strategy, metrics, and benchmarks, assess their impact, and make necessary adjustments to ensure the financial vitality of the organization.
# Prepare the annual financial budget. Annually, the Committee will meet with the Executive Director to evaluate the organization's annual objectives and prepare a comprehensive financial budget for review and approval by the Board. # Ensure that organization initiatives are consistent with the financial strategy and budget. The Committee will periodically review all organization initiatives and validate the assumptions and analyses to ensure the financial plans are reasonable and consistent with the financial strategy and budget. The Committee will make recommendations to the Board based on these reviews.
# Regularly review financial activity and ensure Board access to timely and accurate financial information. The Committee will receive and review on a monthly basis appropriate financial information. The Committee will advise the organization's management as to the form, frequency, and detail of the information. The Committee will report significant information to the Board to facilitate the Board's ability to make sound decisions.
# Monitor the integrity of the organization's financial statements. On a quarterly basis, the Committee will receive from the organization's management standard financial statements such as the Balance Sheet, Income Statement, and Statement of Cash Flows as well as other performance indicators and benchmarks as it may request. The Committee will review and report on the overall condition to the Board, highlighting financially significant information, and recommending appropriate actions.
# Other duties as may be assigned by the Board.

LOPSA Policies

2007-02-11T02:30:00Z

Pat:

Board meeting Minutes/29 January 2007

2007-02-11T02:20:28Z

Pat:

{{minutes box|before=22 January 2007|after=5 February 2007}}

{{working paper}}

{{minutes approved|5 February 2007}}

;Present: Tom Perrine (chair), Trey Harris, Andrew Hume(note taker), Chris Palmer, Stephen Potter, Sam Albrecht (off early), Matthew Barr (joined late).

;Apologies: Pat Wilson, David Parter, Doug Hughes
;Opened: 8:06pm Eastern Time

;Closed: 9:07pm Eastern Time

== Consent Agenda ==
* '''Approve minutes of {{minutes link|15 January 2007}}'''

approved

== Action Items ==
=== Board Committees ===
* Development Committee (Wilson/Potter)
** Wilson - Follow up on LISA discussion with BlueArc - '''no report'''

* Partnership and Liason Committee (Perrine)
** Palmer - Contact local office of possible partner

* Leadership Committee (Esther Filderman)

* Policy Committee (Harris)

* Communications Committee
** Perrine - Follow up with SysAdmin Magazine regarding volunteers for online answer folks - '''in progress'''
** Perrine - Send artwork for Sysadmin Magazine to Rich - '''DONE'''

* Membership Committee
** Hughes - Automate the renewal letter process - '''no report'''
** Parter - Send a note to the prospects gathered at LISA - '''no report'''
** Wilson - Determine the Q1 drawing prize - '''no report'''

=== Program Committees ===

* Conference Planning Committee (Wilson/Perrine)

* Technical (Online) Services (Hughes/Parter)

* Content Services Committee (Palmer/Potter)

* Locals Committee (Perrine)

=== Non-Committee ===
* Financial
** Parter - Post 990 note and form to LOPSA governance site - '''DONE'''

* Albrecht:
** Provide status on IRS 501.c.3 status - '''still in progress'''
** Query insurance company regarding possible member insurance options [due 2/1]
** Finalize pricing structure and bring back to the Board for JobTarget job board [due 1/22] - '''in progress''' ''Resent email to McIntyre/Hughes for feedback. Should be able to complete by 2/12.''

* Barr:
** talk to MIT spam people
** php-list(?) mailer integration into Drupal

* Harris:
** Set up wiki for Resume Standards project [due 2/12]
** Present draft financial policies for Board approval (low priority)
** Gather material for Halprin request [due 2/5]

* Hughes:
** Work with Frisch, Chalup, Halprin, Barr on resume resources skeleton/framework (should have status by mid February) [due 2/19]

* Hume:
** Chat with SNIA regarding possible partnering - '''in progress'''

* Palmer:

* Parter:

* Perrine:

* Potter:
** Reconvene Code of Ethics review committee (''Potter requests this be handed off'') - '''no action'''
** Draft a new charter for the combined Development/Partnership committee - '''no action'''

* Wilson:
** Request status report from Potter to facilitate Code of Ethics project handoff - '''no report'''

* All:

== Standing Reports ==

* Treasurer's report ''(first meeting of the month only)''

* Membership report
** See the online report for this week's status

great account numbers (1600 or so)

* Online report
[defer]

* Sysadmin Days report
coming together, but a little concern about schedule.

* Development report

== 2007 Priorities ==

What do we want to accomplish in 2007? Please put your thoughts on the wiki

== Adjournment ==

Board meeting Minutes

2007-02-11T02:18:44Z

Pat: /* 2007 */

This page is a list of links pointing at Minutes of the Board of the League of Professional System Administrators (LOSPA) in chronological order.

The first Board of what is now LOPSA was elected in Spring 2005 by the members of The System Administrators' Guild (SAGE), which had been a Special Technical Group (STG) of USENIX. The intent was to have this Board manage the planned spin-off of SAGE from its USENIX parent. In November 2005, this plan was changed, and this new organization's name was changed to '''The League of Professional System Administrators'''. At various times during this entire process, this Board's work was referred to by USENIX and itself as '''SAGE''' or '''newSAGE'''. The meaning of '''SAGE''' in the minutes should be apparent from context.

Per the [[LOPSA Policies/Minutes dissemination|policy on minutes dissemination]], publication of minutes may occur up to 30 days after approval, but will ordinarily happen sooner.

Redactions, when present, will be clearly labeled (see the [[LOPSA Policies/Minutes dissemination|policy]] for more about redactions).

See also the older '''[[Interim Board meeting Minutes]]'''.

== 2007 ==
* {{m|8 January 2007}}
* {{m|15 January 2007}}
* ''the 22 January 2007 meeting did not achieve quorum''
* {{m|29 January 2007}}

== 2006 ==
* {{m|4 January 2006}}
* {{m|9 January 2006}}
* {{m|16 January 2006}}
* {{m|23 January 2006}}
* {{m|30 January 2006}}
* {{m|6 February 2006}}
* {{m|13 February 2006}}
* {{m|20 February 2006}}
* {{m|27 February 2006}}
* {{m| 6 March 2006}}
* {{m| 13 March 2006}}
* {{m| 20 March 2006}}
* {{m| 27 March 2006}}
* {{m| 3 April 2006}}
* {{m| 10 April 2006}}
* {{m| 19 April 2006}}
* {{m| 24 April 2006}}
* ''Minutes of 1 May 2006 are pending Board action.''
* ''Minutes of 15 May 2006 are pending Board action.''
* {{m| 29 May 2006}}
* {{m| 12 June 2006}}
* {{m| 19 June 2006}}
* {{m| 26 June 2006}}
* {{m| 10 July 2006}}
* {{m| 17 July 2006}}
* {{m| 24 July 2006}}
* {{m| 31 July 2006}}
* {{m| 7 August 2006}}
* ''note: no meeting on 14 August 2006''
* {{m| 21 August 2006}}
* {{m| 28 August 2006}}
* ''note: no meeting on 4 September 2006''
* {{m| 11 September 2006}}
* {{m| 18 September 2006}}
* {{m| 25 September 2006}}
* {{m| 2 October 2006}}
* {{m| 9 October 2006}}
* ''note: no meeting on 16 October 2006''
* {{m| 23 October 2006}}
* {{m| 8 November 2006}}
* {{m| 13 November 2006}}
* {{m| 20 November 2006}}
* {{m| 27 November 2006}}
* ''note: no meeting on 4 December 2006''
* {{m| 11 December 2006}}
* {{m| 18 December 2006}}
* ''note: no meeting on 25 December 2006"

== 2005 ==
* [[/31 July 2005|31 July 2005]]
* [[/4 August 2005|4 August 2005]]
* [[/8 August 2005|8 August 2005]]
* [[/15 August 2005|15 August 2005]]
* [[/22 August 2005|22 August 2005]]
* [[/29 August 2005|29 August 2005]]
* [[/7 September 2005|7 September 2005]]
* [[/12 September 2005|12 September 2005]]
* [[/19 September 2005|19 September 2005]]
* [[/26 September 2005|26 September 2005]]
* [[/3 October 2005|3 October 2005]]
* [[/10 October 2005|10 October 2005]]
* [[/17 October 2005|17 October 2005]]
* [[/24 October 2005|24 October 2005]]
* [[/31 October 2005|31 October 2005]]
* [[/3 November 2005|3 November 2005]]
* [[/7 November 2005|7 November 2005]]
* [[/14 November 2005|14 November 2005]]
* [[/21 November 2005|21 November 2005]]
* [[/28 November 2005|28 November 2005]]
* [[/4 December 2005|4 December 2005]]
* {{m|6 December 2005}}
* {{m|12 December 2005}}
* {{m|19 December 2005}}

== About the redactions ==
Some of the minutes have redacted versions. The redactions are given in the form:

:This sentence includes <strike>words to be redacted</strike> ''{4 words redacted; reason for redaction}''.

The above sentence would read:

:This sentence includes ''{4 words redacted; reason for redaction}''.

The reasons for redaction are:
# Personnel mentioned by name
# Business sensitivity
# Third party mentioned by name

Board meeting Minutes/15 January 2007

2007-02-11T02:16:34Z

Pat:

{{minutes box|before=8 January 2007|after=22 January 2007}}

{{working paper}}

{{minutes approved|29 January 2007}}

;Present: Matthew Barr, Doug Hughes, Andrew Hume, Chris Palmer, David Parter, Pat Wilson (chair, note taker), Sam Albrecht

;Apologies: Tom Perrine, Trey Harris, Stephen Potter

;Opened: 20:06 Eastern Time

;Closed: 20:42 Eastern Time

== Consent Agenda ==
* '''Approve minutes of {{minutes link|8 January 2007}}'''

Passes.
== Action Items ==
=== Board Committees ===
* Development Committee (Wilson/Potter)
** Wilson - Coordinate sponsor renewal letters - '''DONE''' ''Biordi has sent them out''
** Wilson - Follow up on LISA discussion with BlueArc - '''in progress''' ''mail sent; no response''

* Partnership and Liason Committee (Perrine)
** Palmer - Contact local office of possible partner - '''in progress''' ''contact sent, awaiting reply''

* Leadership Committee (Esther Filderman)

* Policy Committee (Harris)

* Communications Committee
** Perrine - Follow up with SysAdmin Magazine regarding volunteers for online answer folks - '''no report'''
** Perrine - Send artwork for Sysadmin Magazine to Rich - '''no report'''
** Albrecht - ''[from 11/8]'' Contact listbroker regarding lateness in sending out email blast - '''no progress''' ''Albrecht will inform Board when there's news''

* Membership Committee
** Solanki - ''[from 11/8]'' Follow up on pending membership payments - '''DONE'''
** Hughes - Automate the renewal letter process - '''no progress'''

=== Program Committees ===

* Conference Planning Committee (Wilson/Perrine)
** Albrecht - Contact alternate event model company and request a presentation to the Board - '''DONE''' ''company will be happy to talk once reasonable numbers of attendees can be attracted''

* Technical (Online) Services (Hughes/Parter)

* Content Services Committee (Palmer/Potter)
''Palmer has a volunteer for the Book of the Month; just needs to be brought up to speed''

* Locals Committee (Perrine)
''Albrecht has some outstanding email to the newest local and will close the loop''

=== Non-Committee ===
* Financial
** Parter - Post 990 note and form to LOPSA governance site - '''not done'''

* Albrecht:
** Provide status on IRS 501.c.3 status - '''no progress'''
** Query insurance company regarding possible member insurance options [due 12/21] - '''postponed''' ''now due 2/1''
** Finalize pricing structure and bring back to the Board for JobTarget job board. - '''not done''' ''now due 1/22''

* Barr:

* Harris:
** Set up wiki for Resume Standards project [due 1/15] - '''no report'''
** Present draft financial policies for Board approval (low priority) - '''no report'''
** Gather material for Halprin request [due 2/1]

* Hughes:
** Work with Frisch, Chalup, Halprin, Barr on resume resources skeleton/framework (should have status by mid February) [due 2/1]

* Hume:
** Chat with SNIA regarding possible partnering - '''in progress''' ''waiting for reply''

* Palmer:

* Parter:

* Perrine:

* Potter:
** Reconvene Code of Ethics review committee (''Potter requests this be handed off'') - '''no report''' ''ACTION ITEM: Wilson to request project status report from Potter to facilitate handoff''
** Draft a new charter for the combined Development/Partnership committee - '''no report'''

* Wilson:

* All:

== Standing Reports ==

* Treasurer's report ''(first meeting of the month only)''

Report will be delivered via email before 1/22

* Membership report
** See the online report for this week's status

Parter and Hume will schedule a call to discuss methods of calculating retention rates. A first start would be knowing how many of each kind of renewal (pre, at the moment, and post) letters are being sent.

''ACTION ITEM: Parter will send a note to the prospects gathered at LISA''

2006 year end drawing (new and renewing members) needs to be done; Parter and Hughes will implement this. The prize for the 2007Q1 drawing needs to be determined; the drawing should be announced in the Jan Memo.

''ACTION ITEM: Wilson to determine the Q1 drawing prize''

'''MOTION: by Palmer, seconded by Hume to allocate $100 for a drawing prize at Wilson's discretion'''. Passes

* Online report

* Sysadmin Days report
Organizing committee conference call is on Wednesday. AH is getting alternate venue/date options

* Development report

== Notes/announcements ==

Hume and Hughes are on the LISA 2007 program committee.

Albrecht has had recent success saving LOPSA thousands of dollars.

Wilson starts a new job on 1/16

== Adjournment ==

'''MOTION to adjourn by Palmer, seconded by Parter.''' Passes; adjourned at 20:42 ET

Board meeting Minutes/8 January 2007

2007-02-11T02:15:45Z

Pat:

{{minutes box|before=18 December 2006|after=15 January 2007}}

{{working paper}}

{{minutes approved|15 January 2007}}

;Present: Tom Perrine (chair), Matthew Barr, Trey Harris, David Parter, Pat Wilson (note taker)

;Apologies: Sam Albrecht, Andrew Hume, Doug Hughes, Stephen Potter

;Opened: 20:10 Eastern Time

;Closed: 20:42 Eastern Time

== Consent Agenda ==
* '''Approve minutes of {{minutes link|18 December 2006}}'''
* Record email '''MOTION: by Hughes, seconded by Barr to amend sponsorship levels to re-add Diamond consultant sponsorship at $10,000 level.''' Passes.
* Record email '''MOTION: by Harris, seconded by Potter, to approve a sponsorship relationship with SysAdmin under the following terms:
** '''Sys Admin Mag will:
*** '''provide LOPSA with one complimentary full page advertisement for each issue for one year
*** '''provide each LOPSA member with a one year complimentary membership
*** '''promise to not sell the LOPSA membership list.
*** '''promise to not solicit LOPSA members except for one CD ROM promotion
** '''LOPSA will:
*** '''provide SysAdmin with the appropriate level of sponsorship, as to be decided later by the Board
*** '''provide SysAdmin with a monthly file of membership
*** '''will post occassional requests for authors to LOPSA members via the Memo to Members, no more than six times in 2007.''' Passes

Consent agenda passes.

== Action Items ==
=== Board Committees ===
* Development Committee (Wilson/Potter)
** Wilson - Coordinate sponsor renewal letters - '''in progress''' ''Biordi should be sending these out''
** Wilson - Follow up on LISA discussion with BlueArc - '''in progress''' ''email sent; waiting for reply''

* Partnership and Liason Committee (Perrine)
** Palmer - Contact local office of possible partner [now due 1/7] - '''no report'''

* Leadership Committee (Esther Filderman)

* Policy Committee (Harris)

* Communications Committee
** Perrine - Follow up with SysAdmin Magazine regarding volunteers for online answer folks
** Perrine - ''[from 11/8]'' Talk to Rich regarding posting LOPSA logo on Sysadmin Magazine irc - '''DONE'''
''ACTION ITEM: Perrine to send artwork to Rich''
** Albrecht - ''[from 11/8]'' Contact listbroker regarding lateness in sending out email blast - '''in progress''' '''waiting for reply''
** Wilson - Contact Welch regarding logo and update all graphics for 2007 - '''DONE'''

* Membership Committee
** Solanki - ''[from 11/8]'' Follow up on pending membership payments - '''in progress'''
** Hughes - Automate the renewal letter process - '''no report'''

=== Program Committees ===

* Conference Planning Committee (Wilson/Perrine)
** Harris - Contact alternate event model company and request a presentation to the Board - '''in progress''' ''This is now Albrecht's action item''

* Technical (Online) Services (Hughes/Parter)
** Barr - ''[from 11/8]'' Set up board-only mail alias - '''DONE'''

* Content Services Committee (Palmer/Potter)

* Locals Committee (Parter)
** ''Perrine will take over this committee''

=== Non-Committee ===
* Financial
** Albrecht - ''[from 11/8]'' Draft wording for posting 990 on website - '''DONE'''
''ACTION ITEM: Parter to post 990 note and form to LOPSA governance site''
<pre>
Dear LOPSA Member,

The 2005 IRS Form 990 for LOPSA is now available for viewing (file link here). The Form 990
is the annual tax return required for non-profit organizations (think 1040). While 2005 shows
a net loss for the year, it was our organizational year and was expected. The Board of Directors
has been briefed on this report, as was the membership at the 2006 Annual Membership Meeting
in Phoenix, AZ.

Thank you for your support of LOPSA.

Sincerely,

Andrew Hume, Treasurer
Sam Albrecht, Executive Director
</pre>

* Albrecht:
** Provide status on IRS 501.c.3 status - '''in progress'''
** Query insurance company regarding possible member insurance options [due 12/21] - '''no progress'''
** Finalize pricing structure and bring back to the Board for JobTarget job board. - '''in progress'''

* Barr:

* Harris:
** Set up wiki for Resume Standards project - '''in progress''' ''due 1/15''
** Present draft financial policies for Board approval (low priority) - '''no progress'''
** Gather material for Halprin request [due 2/1]

* Hughes:
** Work with Frisch, Chalup, Halprin, Barr on resume resources skeleton/framework (should have status by mid February) [due 2/1]
** Update the LOPSA site to reflect changes to sponsor levels and benefits - '''DONE'''

* Hume:
** Chat with SNIA regarding possible partnering - '''no report'''

* Palmer:

* Parter:

* Perrine:

* Potter:
** Reconvene Code of Ethics review committee - '''no progress''' ''Potter requests this be handed off''
** Draft a new charter for the combined Development/Partnership committee - '''no report'''

* Wilson:

* All:

== Standing Reports ==

* Treasurer's report ''(first meeting of the month only)''

* Membership report
** See the report online for this week's status

* Online report

* Sysadmin Days report

Things are a bit up in the air regarding venue, but a decision will be made within the week.

* Development report

== International Volunteer Liaison ==

The sense of the Board is to approve Albrecht's recommendation of Liyun Yu's offer to coordinate LOPSA information to/from non-US locations. Scope of work TBD, but some translation comes to mind, as does an awareness campaign, and maybe soliciting affiliates/chapters.

== LOPSA Membership For Sys Admin of the Year==
Sense of the Board is that the Executive Director has the authority and that it's a good idea to give Michael Beck (Splunk's 2006 Sysadmin of the Year) a free one year LOPSA membership

== New Business ==

===SCALE 5X===

LOPSA will have a presence at the upcoming SCALE 5X conference; Mario Obejas is again the lead, but welcomes help

== Notes/announcements ==

The first Sys Admin Magazine ad has been delivered to them.

== Adjournment ==
'''MOTION to adjourn by Wilson, seconded by Barr'''. Passes. Adjourned at 20:42 ET

Board meeting Minutes

2007-02-11T02:14:05Z

Pat: /* 2006 */

This page is a list of links pointing at Minutes of the Board of the League of Professional System Administrators (LOSPA) in chronological order.

The first Board of what is now LOPSA was elected in Spring 2005 by the members of The System Administrators' Guild (SAGE), which had been a Special Technical Group (STG) of USENIX. The intent was to have this Board manage the planned spin-off of SAGE from its USENIX parent. In November 2005, this plan was changed, and this new organization's name was changed to '''The League of Professional System Administrators'''. At various times during this entire process, this Board's work was referred to by USENIX and itself as '''SAGE''' or '''newSAGE'''. The meaning of '''SAGE''' in the minutes should be apparent from context.

Per the [[LOPSA Policies/Minutes dissemination|policy on minutes dissemination]], publication of minutes may occur up to 30 days after approval, but will ordinarily happen sooner.

Redactions, when present, will be clearly labeled (see the [[LOPSA Policies/Minutes dissemination|policy]] for more about redactions).

See also the older '''[[Interim Board meeting Minutes]]'''.

== 2007 ==
* {{m|8 January 2007}}
* {{m|15 January 2007}}
* {{m|22 January 2007}}
* {{m|29 January 2007}}

== 2006 ==
* {{m|4 January 2006}}
* {{m|9 January 2006}}
* {{m|16 January 2006}}
* {{m|23 January 2006}}
* {{m|30 January 2006}}
* {{m|6 February 2006}}
* {{m|13 February 2006}}
* {{m|20 February 2006}}
* {{m|27 February 2006}}
* {{m| 6 March 2006}}
* {{m| 13 March 2006}}
* {{m| 20 March 2006}}
* {{m| 27 March 2006}}
* {{m| 3 April 2006}}
* {{m| 10 April 2006}}
* {{m| 19 April 2006}}
* {{m| 24 April 2006}}
* ''Minutes of 1 May 2006 are pending Board action.''
* ''Minutes of 15 May 2006 are pending Board action.''
* {{m| 29 May 2006}}
* {{m| 12 June 2006}}
* {{m| 19 June 2006}}
* {{m| 26 June 2006}}
* {{m| 10 July 2006}}
* {{m| 17 July 2006}}
* {{m| 24 July 2006}}
* {{m| 31 July 2006}}
* {{m| 7 August 2006}}
* ''note: no meeting on 14 August 2006''
* {{m| 21 August 2006}}
* {{m| 28 August 2006}}
* ''note: no meeting on 4 September 2006''
* {{m| 11 September 2006}}
* {{m| 18 September 2006}}
* {{m| 25 September 2006}}
* {{m| 2 October 2006}}
* {{m| 9 October 2006}}
* ''note: no meeting on 16 October 2006''
* {{m| 23 October 2006}}
* {{m| 8 November 2006}}
* {{m| 13 November 2006}}
* {{m| 20 November 2006}}
* {{m| 27 November 2006}}
* ''note: no meeting on 4 December 2006''
* {{m| 11 December 2006}}
* {{m| 18 December 2006}}
* ''note: no meeting on 25 December 2006"

== 2005 ==
* [[/31 July 2005|31 July 2005]]
* [[/4 August 2005|4 August 2005]]
* [[/8 August 2005|8 August 2005]]
* [[/15 August 2005|15 August 2005]]
* [[/22 August 2005|22 August 2005]]
* [[/29 August 2005|29 August 2005]]
* [[/7 September 2005|7 September 2005]]
* [[/12 September 2005|12 September 2005]]
* [[/19 September 2005|19 September 2005]]
* [[/26 September 2005|26 September 2005]]
* [[/3 October 2005|3 October 2005]]
* [[/10 October 2005|10 October 2005]]
* [[/17 October 2005|17 October 2005]]
* [[/24 October 2005|24 October 2005]]
* [[/31 October 2005|31 October 2005]]
* [[/3 November 2005|3 November 2005]]
* [[/7 November 2005|7 November 2005]]
* [[/14 November 2005|14 November 2005]]
* [[/21 November 2005|21 November 2005]]
* [[/28 November 2005|28 November 2005]]
* [[/4 December 2005|4 December 2005]]
* {{m|6 December 2005}}
* {{m|12 December 2005}}
* {{m|19 December 2005}}

== About the redactions ==
Some of the minutes have redacted versions. The redactions are given in the form:

:This sentence includes <strike>words to be redacted</strike> ''{4 words redacted; reason for redaction}''.

The above sentence would read:

:This sentence includes ''{4 words redacted; reason for redaction}''.

The reasons for redaction are:
# Personnel mentioned by name
# Business sensitivity
# Third party mentioned by name

Board meeting Minutes/18 December 2006

2007-02-11T02:13:12Z

Pat:

{{minutes box|before=11 December 2006|after=8 January 2007}}

{{working paper}}

{{minutes approved|8 January 2007}}

;Present: Matthew Barr, Trey Harris, Doug Hughes, Andrew Hume, Chris Palmer, David Parter, Tom Perrine, Stephen Potter, Pat Wilson (chair, note taker), Sam Albrecht

;Opened: 20:04 Eastern Time

;Closed: 21:00 Eastern Time

== Consent Agenda ==
* '''Approve minutes of {{minutes link|11 December 2006}}'''

Passes.

== Action Items ==

=== Board Committees ===
* Development Committee (Wilson/Potter)
** Wilson - Coordinate sponsor renewal letters - '''in progress''' ''will give Biordi the go ahead''
** Potter, Wilson - Clean up proposed sponsorship revisions document, email Board for discussion, and call a vote on the revisions [due 12/1] - '''see agenda, below'''

''[Harris joins at 20:10 ET]''

* Partnership and Liason Committee (Perrine)
** Palmer - Contact local office of possible partner [due 10/16] - '''on hold for vacations''' ''now due 1/7''

* Leadership Committee (Greg Rose)

* Policy Committee (Harris)

* Communications Committee
** Perrine - Follow up with SysAdmin Magazine regarding volunteers for online answer folks - '''not done'''
** Perrine - ''[from 11/8]'' Talk to Rich regarding posting LOPSA logo on Sysadmin Magazine irc - '''in progress''' ''Rich has agreed to do so, and just needs camera-ready logo''
''ACTION ITEM: Wilson to contact Welch regarding logo and update all graphics for 2007''
** Albrecht - ''[from 11/8]'' Contact listbroker regarding lateness in sending out email blast - '''no progress'''

* Membership Committee
** Solanki - ''[from 11/8]'' Follow up on pending membership payments - '''in progress'''
** Hughes - Automate the renewal letter process - '''not done'''

=== Program Committees ===

* Conference Planning Committee (Wilson/Perrine)
** Harris - Contact alternate event model company and request a presentation to the Board - '''waiting on response from contact'''
** Wilson - Make a sign listing current LOPSA sponsors (for LISA) - '''DONE'''

''[Perrine joins at 20:15 ET]''

''[Barr joins at 20:18 ET]''
* Technical (Online) Services (Hughes/Parter)
** Barr - ''[from 11/8]'' Set up board-only mail alias - '''not done'''

* Content Services Committee (Palmer/Potter)

* Locals Committee (Parter)

=== Non-Committee ===
* Financial
** Albrecht - ''[from 11/8]'' Draft wording for posting 990 on website - '''not done'''

* Albrecht:
** Touch base with IRS [due 10/16] - '''no progress'''
** Query insurance company regarding possible member insurance options [due 12/21]
** Bring JobTarget proposal/agreement to the Board for a vote [due 12/11] - '''not done'''

* Barr:

* Harris:
** Set up wiki for Resume Standards project - '''not done'''
** Present draft financial policies for Board approval (low priority) - '''not done'''
** Gather material for Halprin request - '''in progress''' ''now due 2/1''

* Hughes:
** Work with Frisch, Chalup, Halprin, Barr on resume resources skeleton/framework (should have status by mid February) - ''not due until 2/1''

* Hume:
** Chat with SNIA regarding possible partnering [due 10/30] - '''in progress''' ''Hume found a new SNIA contact at LISA''

* Palmer:

* Parter:

* Perrine:

* Potter:
** Reconvene Code of Ethics review committee - '''not done'''
** Draft a new charter for the combined Development/Partnership committee - '''not done'''

* Wilson:

* All:

== Standing Reports ==

* Treasurer's report ''(first meeting of the month only)''

* Membership report
** See the online report for this week's status
Hughes will need to manually send out next batch of renewal notices; call to discuss renewal metrics and techniques has not yet occurred. There was a problem with the "member conversion" email, in that someone considered it spam and got LOPSA blacklisted for a while - Hughes will consider alternate action.

* Online report
Some new online volunteers have been recruited. Parter will work with Solanki to get the shirt inventory up on the store site

* Training event report ''becomes "Sysadmin Days report moving forward''
The organizing committee for the May event is being formed; schedule will be aggressive. The fall event planning should commence in the next month or so.

* Development report
Wilson conversed with our BlueArc contact at LISA, and discussed ideas for further collaboration.

''ACTION ITEM: Wilson to follow up with BlueArc, Biordi, and the Board as necessary''

== Approve new affiliate request ==
* System Administrators Guild - Ireland has requested affiliate status. Albrecht recommends approval.
'''MOTION: by Perrine, seconded by Hughes to extend LOPSA affiliate status to System Administrators Guild - Ireland''' Passes.

== Approve new chapter request ==
* Request for a LOPSA Chapter in Central NJ. Three members are: William Bilancio, Brian Jones,
Steve Elgersma. Albrecht recommends approval.

'''MOTION by Parter, seconded by Potter to approve request for provisional Chapter in Central NJ.''' Passes

== Approve Sponsor Levels and benefits ==

'''MOTION by Perrine, seconded by Potter, to approve 2007 sponsor benefits, levels, and amounts.''' Passes

'''MOTION by Palmer, seconded by Perrine, to use [NULL] (i.e. no designator) for the entry level of all three sponsorship categories.''' Passes.

{{blockquote}}
===Individual===
{| {{prettytable}}
! Level !! Minimum Donation !! Benefits*
|-----
! Sponsor
| $50
|
* Text acknowledgement on LOPSA Contributor page
* "LOPSA Individual Sponsor" graphic for your web site**
|-----
! Bronze
| $100
|
* Mention in Memo to Members in the month following donation
* "LOPSA Bronze Individual Sponsor" graphic for your web site**
|-----
! Silver
| $250
|
* "LOPSA Silver Individual Sponsor" graphic for your web site**
|-----
! Gold
| $500
|
* "LOPSA Gold Individual Sponsor" graphic for your web site**
|-----
! Platinum
| $1000
|
* "LOPSA Platinum Individual Sponsor" graphic for your web site**
* "LOPSA Individual Supporter" plaque for home or office display
|-----
! Diamond
| $2500 (was $5000)
|
* "LOPSA Diamond Individual Sponsor" graphic for your web site**
* Text acknowledgement in onsite program at LOPSA sponsored events
* Invitation to Annual President's Reception
|-----
|}
* *Specific level benefits are inclusive of benefits for all previous levels
* **Subject to appropriate rules of use

=== Consultant ===
{| {{prettytable}}
! Level !! Minimum Donation !! Benefits*
|-----
! Sponsor
| $100
|
* Text acknowledgement on LOPSA Consultant page
* "LOPSA Consultant Sponsor" graphic for your web site**
|-----
! Bronze
| $500
|
* Mention in Memo to Members in the month following donation
* "LOPSA Bronze Consultant Sponsor" graphic for your web site**
|-----
! Silver
| $1000
|
* Click-thru text link to consultant's website on LOPSA Consultant page
* "LOPSA Silver Consultant Sponsor" graphic for your web site**
|-----
! Gold
| $2500
|
* Mention in Memo To Members twice yearly
* "LOPSA Gold Consultant Sponsor" graphic for your web site**
|-----
! Platinum
| $5000
|
* Click-thru logo to consultant's website on LOPSA Consultant page
* Text acknowledgement in onsite program at LOPSA sponsored events
* "LOPSA Platinum Consultant Sponsor" graphic for your web site**
* "LOPSA Consultant Sponsor" plaque for home or office display
* Invitation to Annual President's Reception
|-----
|}
* *Specific level benefits are inclusive of benefits for all previous levels
* **Subject to appropriate rules of use

=== Corporate ===
{| {{prettytable}}
! Level !! Minimum Donation !! Benefits*
|-----
! Sponsor
| $1000
|
* Access to all LOPSA membership websites and online content
* Mention in Memo to Members in the month following donation
* Click-thru text link to corporate website on LOPSA Corporate Sponsor page
* "LOPSA Corporate Sponsor" graphic for your web site**
* Text acknowledgement in onsite program at LOPSA sponsored events
|-----
! Bronze
| $5000
|
* Introductory profile (maximum 50 words) in Memo to Members in the month following donation
* Mention in Memo to Members twice yearly (including introductory profile)
* One time use of LOPSA postal mail list at half list value
* "LOPSA Bronze Corporate Sponsor" graphic for your web site**
* "LOPSA Corporate Sponsor" plaque for office and/or booth at trade shows
* Click-thru logo to corporate website on LOPSA Corporate Sponsor page
* Invitation to Annual President's Reception
|-----
! Silver
| $10,000
|
* Mention in Memo to Members quarterly (including introductory profile)
* "LOPSA Silver Corporate Sponsor" graphic for your web site**
* Verbal acknowledgement at all LOPSA-sponsored events
* Banner ad highlighting special discounts/offers on "Member Discounts" page
* One time use of LOPSA postal mail list
* One complimentary advertisement in Memo to Members
* 10% discount on individual event sponsorships and exhibit fees at all LOPSA-sponsored events
|-----
! Gold
| $20,000 (was $25,000)
|
* Mention in Memo To Members each month (including introductory profile)
* "LOPSA Gold Corporate Sponsor" graphic for your web site**
* Registration of up to five (5) LOPSA individual memberships ($250 value)
* Additional complimentary advertisement (total of two) in Memo to Members
* Premier sponsorship at one LOPSA-sponsored event
** Named sponsorship of your choice of a single activity (reception, luncheon, invited talks session)
** Recognition as sponsor in pre-event promotional materials
** Complimentary booth/table at sponsored event
** Two complimentary event registrations
** Company name and profile in on-site event guide
** Distribution of your company's brochure in registration materials
** Prominent sign displayed at sponsored event
** Sponsor ribbons for all company attendees at event
** Click-thru logo to corporate website on event website
|-----
! Platinum
| $35,000 (was $50,000)
|
* "LOPSA Platinum Corporate Sponsor" graphic for your web site**
* Registration of an additional five (5, total 10) LOPSA individual memberships
* Click-thru logo in the footer of all LOPSA websites
* Name and logo on LOPSA banners at all LOPSA-sponsored and LOPSA-exhibited events
* Distribution of your company's brochure at the LOPSA booth of all LOPSA-sponsored and LOPSA-exhibited events
* Premier sponsorship at one additional (total 2) LOPSA-sponsored events
|-----
! Diamond
| $50,000 (was $100,000)
| Benefits to be determined by special agreement with LOPSA Board of Directors
|-----
|}
* *Specific level benefits are inclusive of benefits for all previous levels
* **Subject to appropriate rules of use
{{end}}

''ACTION ITEM: Hughes to adjust LOPSA site to reflect changes''

== Next Board Call ==

Next Board call is January 8th 2007

== Notes/announcements ==

'''MOTION by Potter (on Dec 8th 2006 via email) to approve changes to sponsorship benefits.''' Failed, due to lack of quorum.

Seasons' greetings to all and sundry.

== Adjournment ==

'''MOTION to adjourn by Hume, seconded by Palmer''' Passes. Adjourned at 21:00 ET