GovernanceWiki - User contributions [en]

Board meeting Minutes

2006-01-17T23:41:04Z

Tom:

{{SAGE not historical}}
This page is a list of links pointing at Minutes of the Board of the League of Professional System Administrators (LOSPA) in chronological order.

The first Board of what is now LOPSA was elected in Spring 2005 by the members of The System Administrators' Guild (SAGE), which had been a Special Technical Group (STG) of USENIX. The intent was to have this Board manage the planned spin-off of SAGE from its USENIX parent. In November 2005, this plan was changed, and this new organization's name was changed to '''The League of Professional System Administrators'''. At various times during this entire process, this Board's work was referred to by USENIX and itself as '''SAGE''' or '''newSAGE'''. The meaning of '''SAGE''' in the minutes should be apparent from context.

Per the [[LOPSA Policies/Minutes dissemination|policy on minutes dissemination]], publication of minutes may occur up to 30 days after approval, but will ordinarily happen sooner.

Redactions, when present, will be clearly labeled (see the [[LOPSA Policies/Minutes dissemination|policy]] for more about redactions).

See also the older '''[[Interim Board meeting Minutes]]'''.

== 2005 ==
* [[/31 July 2005|31 July 2005]]
* [[/4 August 2005|4 August 2005]]
* [[/8 August 2005|8 August 2005]]
* [[/15 August 2005|15 August 2005]]
* [[/22 August 2005|22 August 2005]]
* [[/29 August 2005|29 August 2005]]
* [[/7 September 2005|7 September 2005]]
* [[/12 September 2005|12 September 2005]]
* [[/19 September 2005|19 September 2005]]
* [[/26 September 2005|26 September 2005]]
* [[/3 October 2005|3 October 2005]]
* [[/10 October 2005|10 October 2005]]
* [[/17 October 2005|17 October 2005]]
* [[/24 October 2005|24 October 2005]]
* [[/31 October 2005|31 October 2005]]
* [[/3 November 2005|3 November 2005]]
* [[/7 November 2005|7 November 2005]]
* [[/14 November 2005|14 November 2005]]
* [[/21 November 2005|21 November 2005]]
* [[/28 November 2005|28 November 2005]]

== About the redactions ==
Some of the minutes have redacted versions. The redactions are given in the form:

:This sentence includes <strike>words to be redacted</strike> ''{4 words redacted; reason for redaction}''.

The above sentence would read:

:This sentence includes ''{4 words redacted; reason for redaction}''.

The reasons for redaction are:
# Personnel mentioned by name
# Business sensitivity
# Third party mentioned by name

LOPSA Policies/Awards Committee charge

2006-01-17T23:28:47Z

Tom:

{{SAGE historical}}
{{policy|Awards Committee charge}}

{{policy approved|3 October 2005}}

# Determine a recipient for SAGE Outstanding Achievement Award. Past award winners can be found at http://sage.org/execcomm/awards.mm
## Ineligible recipients
### current Usenix or SAGE board members
### past recipients
## Write a brief description of the achievements of the individual(s) that merit the award that will be published on the website and used at presentation time. (See URL above for examples)
### multiple recipients are not unprecedented where they share a common achievement
### no recipient is also not unprecedented (e.g. 2002)
### restated: minimum number of recipients is 0.
#Determine a recipient for the SAGE Chuck Yerkes memorial award that recognizes an individual for "outstanding individual contributions on member forums".

Here are the Terms Of Reference for the Yerkes Award for 2004 and 2005:

1. That, commencing with 2004, SAGE create an annual award to
recognise members who contribute to the community through their
postings to the sage-members list and related forums.

2. This award is to be known as the "Chuck Yerkes Award for
outstanding individual contribution on member forums".

3. Receipients will be determined by a panel of members (the "awards
committee"), appointed by the Board of Directors.

4. The awards committee will be issued with the following mandate:
a. Candidates must be members of SAGE.
b. Candidates are to be evaluated on the following criteria:
- frequency (how many times they have contributed throughout
the course of the year);
- helpfulness (the degree to which their posts were
instructive in moving towards a viable solution);
- educational value (the degree to which the candidate
provided insight into their reasoning, such that both the
original poster and also the greater membership might learn
from the thread);
- consistency; and
- profesionalism (this includes such attributes as the lack of
inflammatory material).
c. The award is not open to current members of the Board of
Directors.

5. The award will be presented at the major SAGE conference each year.
[Presently LISA]

Deadline for both awards is 10/24/05 at which time they will be
submitted to the SAGE board for final approval and confirmation. The nominees for the awards shall be given to the Award committee chair (Doug Hughes) who will present them to the SAGE board.

Interim Board meeting Minutes/18 October 2004

2006-01-17T23:18:21Z

Tom:

{{SAGE historical}}
 
{| class="toccolours" border="1" cellpadding="4" cellspacing="0" style="border-collapse: collapse; margin:0 auto;"
|- style="text-align: center;"
| width="30%" |Prior: [[Interim Board meeting Minutes/4 October 2004|4 October 2004]]
| width="40%" style="text-align: center;" | [[Interim Board meeting Minutes]]
| width="30%" |Next: [[Interim Board meeting Minutes/25 October 2004|25 October 2004]]
|}
 
''Minutes approved: [[Interim Board meeting Minutes/1 November 2004|1 November 2004]]''

This document is a board working paper, and commercial in confidence.

;Present: Geoff Halprin, Lorette Cheswick, David Parter, Trey Harris

;Meeting: 2004-10-18 1900 US/East
;Opened: 19:00
;Closed: 19:56

== Consent Agenda ==

Meeting minutes (2004-10-04) approved by consent.

== Action Items ==

[[Interim Board Action Points#20040802.07|Action Point #20041018.01]]
* Report from lawyer: NJ law presently allows electronic machines, but not Internet-based voting. As long as we include in our bylaws that our methods will deal with appropriate mechanisms. This defers the issue to policy.

[[Interim Board Action Points#20040917.01|Action Point #20041018.01]]
* Trey: Can get it out tonight.
* LISA meeting: need to push USENIX meeting to 2200. fallback 21:30.
:* Then SAGE get 19:30-21:30.
:* Geoff: Get Mike to move meeting. ([[Interim Board Action Points#20041018.01|Action Point #20041018.01]])

== Unfinished Business ==

=== Legal Infrastrucure ===

* Still awaiting final bylaws from lawyers for signature.
:* Due 20/21.
:* It should be close to final.
:* Lorette: Please send out to board now (in advance of final). ([[Interim Board Action Points#20041018.02|Action Point #20041018.02]])

* Transfer of membership
:* Are there any formalities associated with xfer of membership?
:* Can we convert opt-in to opt-out (via an email notice)?
:* We need legal opinion on this.
:* Lorette: Get lawyer to comment on transfer issues. ([[Interim Board Action Points#20041018.03|Action Point #20041018.03]])

* Lorette: lawyer: when is it official?
:* If we finish our stuff this week. Corp exists this week!
:* Paperwork is for 501c6.
:* What is impact of 501c6 on USENIX? Tax involved?
:* USENIX lawyer will need approve this too.
:* Geoff: Provide details to USENIX ([[Interim Board Action Points#20041018.04|Action Point #20041018.04]])

=== Operations Infrastructure ===

* Received 17 responses to RFP.
* Geoff sorting through them.
* Got to happen this week (LISA timing).
:* Want to get 2nd round shortlist due diligence while Geoff in USA.
* (If we proceed), hope to engage around end of year.

* David:
:* Can/Should we get someone part time as interim measure.
:* Geoff to take action item to investigate ([[Interim Board Action Points#20041018.05|Action Point #20041018.05]])

=== Computing Infrastructure ===

* Tech team put together.
* Going for 80/20 option.
* Appropriate colo is around $100-$300 per month.
* Need way to pay for stuff.

== New Business ==

=== Yerkes award ===

* Was approved at last board meeting.
* Geoff must follow up with council and USENIX office.

=== Unannounced business ===

;David: Logistics. SAGE store.

=== Memo to members -- MUST DO NOW ===
* Geoff to issue draft memo asap. ([[Interim Board Action Points#20041018.06|Action Point #20041018.06]])

=== Next Meeting ===

* Meetings now to be held weekly until LISA.

;Meeting closed: 19:56.

Board meeting Minutes/14 November 2005

2006-01-17T23:16:19Z

Tom:

{{SAGE historical}}
{{minutes box|before=7 November 2005|after=21 November 2005}}

{{working paper}}

{{minutes approved|21 November 2005}}

;Present: Tom Perrine (chair), Andrew Hume, Stephen Potter, Chris Palmer, Doug Hughes, Trey Harris, David Parter, Pat Wilson (note taker)

;Apologies: Sam Albrecht

;Opened: 20:05

;Closed: 22:24

== Consent Agenda ==
* '''Approve minutes of {{minutes link|7 November 2005}}'''

'''MOTION: Hume moves, Potter seconds approval of consent agenda - passes'''

== Action Items ==

*Harris:
** Draft a procedure for the vacancy appointment and charge for the Leadership Committee '''- not done'''

*Hume:
** Continue to pursue parallel negotiations with Usenix Board members '''- DONE/ONGOING'''
** Review minutes and provide a list of redactions pertaining to SAGECom that may now be restored '''- not done'''
** Send mail to Usenix regarding getting booth listed as The System Administrtators Guild, Inc '''-DONE'''

*Hughes:
** Get bank info from Albrecht for paypal account '''-DONE'''

*Perrine:
** Draft a business plan for newSAGE (with Wilson) '''-not done'''

*Wilson:
** Draft a business plan for newSAGE (with Perrine) '''-not done'''

*Albrecht:
** Continue work on merchant account procurement '''-incomlete; see below'''
** Sign up for volunteer's bof '''-DONE'''

== Sponsorships ==

Much discussion regarding the possibility of including a free membership after a certain level for individual sponsors, whether or not we should offer lifetime memberships, and whether to allow pre-payment of membership for a small number of years. Parter notes that there may be problems with credit card companies on the prepayment topic.

''ACTION: Potter and Wilson to draft a proposal regarding membership for sponsors and the other issues.''

* new sponsors

LOPSA thanks new Founding Individual Diamond Sponsors Greg Rose, AEleen Frisch, Jennine Townsend, and Pat Wilson.

As it's now clear that LOPSA is a separate entity from Usenix, new potential sponsors can be approached.

== Online presence update ==

* LOPSA now has Amazon Associates, donorg.org, and (mostly) PayPal accounts.
* the website has made incredible (and incredibly rapid) progress; it's got a news aggregator (RSS feed), blogging, and mailing lists already. Coming soon are the volunteer profiler, a mailing list -> forum gateway, Kim Wallace's tools project, a potential book review project, and e-commerce/online store. Concerns about whether the online store might cause us to hit our Verisign account limits too quickly. An online poll for the logo color will be conducted for the next 24 hours.

''[JD Welch joins the call at 20:40]]''

''ACTION ITEM: Perrine to investigate Google ads and the possibility of a Google Foundation grant''

* lopsa.org is now the main site - systemadministrators. org is a re-direct. There are SSL certs for both, so things should work regardless.

* editorial direction for the site will become a major issue soon. Potter to lead.

== Name and Logo ==

* Bylaw change

'''MOTION (Harris, Hume second): Amend [[SAGE Bylaws#Name|Article 1, Section 1]] of the Bylaws to read "The name of the organization shall be the League of Professional System Administrators, incorporated as The System Administrators Guild, Inc.... " (continue as in the current Bylaws). - passed '''

''ACTION ITEM: Palmer will notify current membership of proposed bylaw change''

''ACTION ITEM: Albrecht to get membership roll in order''

* Logo

It was agreed to poll LOPSA web-site members (who will presumably be official LOPSA members once a payment menchanism is in place) regarding the color and look of the LOSPA logo. Poll to run on the web-site until 9PM EST on 15 November (approximately 24 hours)

* Business cards

Welch and Solanki will work on getting business cards re-designed (with the new name and logo) and ordered.

== LISA status report ==

* Booth
** in the vendor exhibition, next to Sendmail, Inc
** will need artwork for a banner and posters
''ACTION ITEM: Wilson to make up a booth schedule''

''ACTION ITEM: Wilson to find out how much electricity to booth will cost''

* Suite
** Perrine has confirmed as of 11/10 the ground level suite for Tuesday 12/6 night through Saturday 12/10 morning, awaiting confirmation number, etc.

''ACTION ITEM: Perrine to verify suite location, arrangements''

* Merchandise
** arrowthorpe pins
** stickers - good quality vinyl is the priority
*** "leagues ahead"
*** arrowthorpe
*** t-shirt - innocuous one at booth
*** laminating
*** ribbons: LOPSA, LOPSA Board

''ACTION ITEM: Parter, Welch, Wilson to finalize and order stickers''

''ACTION ITEM: Wilson to investigate ribbons''

''[Welch departs 21:29]''

== New Potential Projects ==
* Mark Lamourine's "Day in the Life" concept
This will be discussed in the Dec 4 meeting.

== Advisory Council (Perrine) ==

It was agreed that the Advisory Council be thanked for their previous work and each asked whether they'd care to continue now that so much has changed. LOPSA Advisory Council members will need to sign an NDA.

''ACTION ITEM: Perrine to draft and send email to current Advisory Council members.''

== Leadership Committee (Perrine) ==

'''MOTION: Perrine moves (Hughes seconds) that we invite the members of the Leadership Committee

* '''Greg Rose, chair
*''' Esther Filderman
*'''Adam Moskowitz
*'''Mario Obejas

'''to be Founding Members of LOPSA. They believed in each of us individually, the promise of an independent organization, and were instrumental in creating the new organizatsion. I hope they still believe in the org and the process, and we should thank them for that support in a meaningful, public way''' - passes

''ACTION ITEM: Harris to notify Leadership Committee''

==USENIX Stuff==

Little response to posting of newSAGE budget. Hume is working on another proposal to Usenix using the new state of things as a baseline.

''ACTION ITEM: Hume to email Usenix Board regarding their receipt of the Nov 18th report''

== New Business ==

=== Credit Card Processing ===

* '''Credit Card Acceptance''' - We are very close to having acceptance from Verisign to process credit cards. We need to decide if we want to start incuring the annual cost - about $500. I checked with the accounting department and there is not a monthly service charge associated with this. We will also need to agree to move to iMIS, AH's membership management software, and set up the software and credit card processes at the same time. Since we are a new organization, our limits would be $1,000 per day and $25,000 per month.

=== Membership classes amendment ===
* '''MOTION (Harris, Potter second): Amend {{policy on|Membership classes}} to include the following benefits for Individual Members:'''
{{blockquote}}
All benefits as defined by the board, specifically including:
* Right to vote in all LOPSA elections
* Access to members-only LOPSA web content
* Access to members-only LOPSA web archives
* Access to participate in members-only LOPSA mailing lists
* Opportunity to be involved in members-only project- or topic-specific groups
* Member discounts on selected LOPSA merchandise and publications
* Other benefits as they are developed
{{end blockquote}}
:'''and delete all "Notes" text for Individual Members.''' -passes

=== Governance document dissemination ===
* Discussion whether to migrate to Drupal site for governance documents, or whether to continue with Board wikis

''ACTION ITEM: Harris to migrate all 3 wikis (Board, Public, and Drupal) to new machine''

== Notes/announcements ==
* Sam will be hard to get this week. For emergencies, call his cell. Think "nice weather" for 36 hours on the road with two cars, one wife, one turtle, two cats, and 100+ rabbits.

* Thanks to Palmer for holding IRC "office hours" today

* Thanks to Hughes, Potter, Parter, and all for great work this week.

== Adjournment ==
'''MOTION to adjorn by Hume, seconded by Hughes''' -passes. Adjourned at 22:24 EST

Board meeting Minutes/7 November 2005

2006-01-17T23:15:44Z

Tom:

{{SAGE historical}}
{{minutes box|before=3 November 2005|after=14 November 2005}}

{{working paper}}

{{minutes approved|14 November 2005}}

;Present: Tom Perrine (chair), Andrew Hume, Stephen Potter, Chris Palmer, Doug Hughes, Pat Wilson, Trey Harris, David Parter, Sam Albrecht (note taker)

;Apologies: None

;Opened: 8:06 EST pm

;Closed: 10:00 EST pm
== Consent Agenda ==
* '''Approve minutes of {{minutes link|31 October 2005}}''' Motion to approve, none opposed. Motion passes.

== Action Items ==

* Harris:
** Draft a procedure for the vacancy appointment and charge for the Leadership Committee
** Contact Rose (chair of the Leadership Committee)- '''Done'''
** Continue the resume project - '''Project continues to develop.'''

* Hughes:
** Finalize plans for LISA awards - '''Done'''
** Work on technical aspects of systemadministrators.org website (with Parter and Potter) - '''Starting to add content. Everyone to send 5 things that they would like to see on the site.'''

* Hume:
** Motion the Board to approve the Nov 18th report once it's been finalized
** Send the Nov 18th report to the Usenix Board
** Continue to pursue parallel negotiations with Usenix Board members

* Palmer:
** Draft a Memo to Members including framing the Nov 18th report and our future plans - '''Hope to have a draft by tomorrow.'''
** Lead efforts to find an acceptable new name for newSAGE - '''New name has been determined.'''

* Parter:
** Work on techincal aspects of systemadministrators.org website (with Hughes) - '''Will begin more work once direction is given and becomes clear.'''

* Perrine:
** Draft a business plan for newSAGE (with Wilson) - '''Has not started yet.'''

* Potter:
** Lead content/design efforts of website - '''See Hughes notes above.'''

* Wilson:
** Approach BayLISA about co-hosting the locals BoF - '''DONE'''
** Finalize LISA section of Nov 18th report - '''DONE'''
** Draft a business plan for newSAGE (with Perrine) - '''Not started yet.'''

* Albrecht:
** Continue work on merchant account procurement - '''No work yet. Will try and get done by next weeks meeting.'''

== Restoration of redactions ==
* Hume requested (on {{minutes link|12 September 2005}}) that we consider restoring the minutes redactions having to do with SAGECom at this time.
** '''ACTION: Hume will review minutes and provide a complete list.'''

== Membership policy ==
* Finish discussion and approval of {{policy on|Membership classes}}
** '''Trey moved to accept the membership policy as amended and described on the wiki. Second by Hughes. None oppossed. Motion passes.'''
{{blockquote}}
=== Approved text: {{policy link|Membership classes}} ===
The Association shall have the following classes of membership:

{| {{prettytable}}
! Class !! Voting !! Dues !! Renewal period !! Benefits !! Notes
|--
! Individual Member
| Yes
| $40/year until May 2006; $50/year after
| One year
| All benefits of STG Transitional Membership, plus such other benefits as defined by the Board
| Renewal notices for expiring STG Transitional Memberships shall offer this class of membership.
|--
! Charter Member
| Yes
| $50
| N/A
| All benefits of Individual Membership, plus:
* The lifetime right, for as long as membership is maintained in good standing, to refer to oneself as a "Charter Member"
* A 3- or 4-digit member number (offered on an as-available basis)
* Recognition by name as a Founding Member on the SAGE website (may be declined at member request)
* Other such benefits as defined by the Board
| Admission to this membership class shall be limited to those joining prior to 1 May 2006. Renewals of Founding Members shall be as Individual Members. STG Transitional Membership or Individual Membership dues shall not be applied, in whole or in part, to Founding Membership dues.
|--
! Founding Member
| Yes
| Same as Individual Member
| N/A
| All benefits of Founding Membership, plus:
* The lifetime right, for as long as membership is maintained in good standing, to refer to oneself as a "Founding Member"
* A 1- or 2-digit member number
* Recognition by name as a Founder on the SAGE website (may be declined at member request)
* Other such benefits as defined by the Board
| Admission to this membership class shall be by invitation of the Board. Renewals of Founders shall be as Individual Members. STG Transitional Membership dues shall not be applied, in whole or in part, to Founder dues. Individual or Founding Member dues may be applied to Founder dues on an annualized pro-rata basis.
|--
! Student Member
| Yes
| $25/year
| One year
| All benefits of Individual Membership, plus such other benefits as defined by the Board
| Admission or renewal of this membership class shall require proof of full-time primary, secondary, or post-secondary student status.
|--
! Honorary Member
| No
| $0
| N/A
| As defined by the Board
| Admission to this membership class shall be by invitation of the Board.
|--
! Trial Member
| No
| TBD
| One month
| As defined by the Board.
| Memberships in this class shall be automatically renewed unless cancelled or upgraded to another class of membership, as described in the {{policy on|Trial memberships}}.
|}

==== Voting status ====
Voting status as defined for each membership class above shall entitle a member of a voting class to:
# Vote in elections, referenda, and other such ballots as may be offered to the Membership;
# Stand for election for Association office, subject to the Rules; and
# Participate in petition actions as defined in the Rules.
{{end blockquote}}

== Travel and reimbursement policy ==
* Finish discussion and approval of travel and reimbursement policy ''from 17 Oct agenda''
** Tabled.

== LISA '05 ==
* Sam to sign up for a Leading Volunteers BOF.
* Board meeting will be on Sunday.
* Discussion on who is going to run the SAGE Community Meeting.
* Booth volunteer schedule to be developed. Sam will spend most of his time there.
* Suite will be needed Tue - Fri.
* Need to send note to local chair to preclude any concerns.
* Discussion getting the booth listed as System Administrators Guild, Inc. - Hume to send email.

==Web site==
* We need to decide on membership policies in order to put on the site.
* Paypal will be set up as a temporary gateway for payment acceptance. Hughes to call Albrecht to get bank account info.

== Logo ==
* Discussed implications of using arrowthorpe

== Report on AH meeting ==

* Sam reported that after a meeting with senior management at AH, AH is still 100% behind this organization. We will work out a new agreement and will look at the contract for ways to cut expenses and/or share income as it is received.

== Legal issues ==
* General discussion on legal issues with with respect to USENIX.

== Adjournment ==
* Meeting was adjourned at 10:00 pm EST.

Board meeting Minutes/24 October 2005

2006-01-17T23:14:58Z

Tom:

{{SAGE historical}}
{{minutes box|before=17 October 2005|after=31 October 2005}}

{{working paper}}

{{minutes approved|31 October 2005}}

;Present: Tom Perrine (chair), Andrew Hume, Stephen Potter, Chris Palmer, Doug Hughes, Pat Wilson (note taker), Trey Harris, David Parter

;Apologies: Sam Albrecht

;Opened: 2005 EDT

;Closed: 2155 EDT

== Consent Agenda ==
* '''Approve redactions of {{redacted minutes|26 September 2005}}'''
* '''Approve redactions of {{redacted minutes |10 October 2005}}'''
* '''Approve minutes of {{minutes link|17 October 2005}}'''

'''MOTION: Accept consent agenda. Hume moves, Hughes seconds - passes'''

== Action Items ==

*Albrecht:
**Send Chart of Accounts. Send July and August expenses report to rest of Board. '''DONE'''
**Continue work on merchant account procurement.

==Budget and USENIX package==
We need to discuss the budget [Hume] will be sending to Usenix tomorrow. The budget is
on the wiki and the associated notes are also. Only look at sheet 1 on the budget; [Hume] will do the cashflow later.

There will also be a package description, but that will be done just prior to the meeting.

Minutes: significant discussion of proposed 2005-2007 SAGE budget

''[Palmer joins at 20:14]'' 
''[Palmer leaves at 20:35]''

ACTION: Hume will provide a updated version of the budget for review and approval by email

Discussion about the "package" Hume will propose to the Usenix Board in the Friday meeting.
Sense of the Board is fix the EDA date to Nov 1, zero balance budget in 2007, binding arbitration. May also ask for an "advance" (bridging loan?) of $10k.

Both Usenix and SAGE Boards should meet in person, hopefully at LISA (sooner, via concall, if
necessary).

''[Perrine leaves at 21:24]''

== Membership policy ==
* Finish discussion and approval of policy on membership classes
** '''MOTION: Defer until 31 October. Harris moves, Hume seconds - passes'''

== Travel and reimbursement policy ==
* Finish discussion and approval of policy link travel and reimbursement -- ''from 17 Oct agenda''
** '''MOTION: Defer until 31 October. Harris moves, Hume seconds - passes'''

== LISA '05 ==

* Awards update: the Awards Committee has selected recipients for the Achievement Award and the Yerkes Award. Welch will coordinate award artwork and procurement.
**'''MOTION: Accept the recommendation of the Awards Committee, by Hughes (Hume second) - passed'''

* BayLISA has scheduled what looks like a "locals" BoF. Perhaps we can co-host?
**ACTION: Wilson to approach BayLISA about co-hosting the locals BoF

== Board vacancy ==
Discussion centered on time-frame for appointment (soon after LISA) and direction for the Leadership Committee (which will be charged with providing potential appointees).

''[Harris requests executive session]'' 
''[Executive session starts 21:46]'' 
''[Executive session ends 21:50]''

ACTION: Harris to draft a procedure and charge for next week's meeting 
ACTION: Harris to contact Rose (chair of Leadership Committee)

== Adjournment ==
'''MOTION TO ADJOURN by Hughes, Hume seconds. Adjourned at 21:55 EDT'''

Board meeting Minutes/17 October 2005

2006-01-17T23:14:34Z

Tom:

{{SAGE historical}}
{{minutes box|before=10 October 2005|after=24 October 2005}}

{{working paper}}

{{minutes approved|24 October 2005}}

;Present: Stephen Potter, Chris Palmer, Geoff Halprin, Doug Hughes, Pat Wilson (chair), Trey Harris, David Parter, Sam Albrecht

;Apologies: Tom Perrine, Andrew Hume

;Opened: 20:09 Eastern Time

;Closed: ''not recorded''

== Consent Agenda ==
* '''Approve minutes of {{minutes link|10 October 2005}}'''
* '''Approve minutes of {{minutes link|3 October 2005}}'''
* '''Approve redactions of {{redacted minutes|26 September 2005}}'''

'''Harris holds minutes of {{minutes link|10 October 2005}} for redaction.'''

== Action Items ==

* Harris:
**Draft communiqu� to SAGE Advisory Council briefing them on current negotiation situation, and seeking advice on options -- '''DONE, see wiki. Moved to #3 on the agenda'''

* Palmer:
**Members to be notified through October Memo-to-Members that negotiations are proceeding with some difficulty. '''Waiting for USENIX approval.'''
** Finalize potential sponsor letter. '''DONE.'''

* Albrecht:
** Chart of Accounts and Monthly Financial Reports - both done - but I am currently in transit. Will submit to Board for next weeks agenda.''' Expenses for July and August have been sent out. Chart of Accounts to be sent on Tuesday.'''
** Look into merchant account issue, and a possible back up plan. ''' Status - not complete. Movement at AH, but still not complete. Albrecht reported that Propay (www.propay.com) may be an option, as well as the company that Parter had previously provided. Albrecht to check again on Tuesday.'''

* Potter
** Code of Ethics review committee has been formed with five volunteers.

==SAGECom status update & Memo to Members ==

*Hume reported that progress was being made. A new budget is due by 10/25/05. USENIX is planning a formal go/no-go vote on 10/28/05. Signs are that the USENIX Board may be more positive. Hume will be working closely with individuals to improve the budget before 10/25/05.

*Harris reported that the draft was ready, but with the latest information, it might need to be edited. Hume and Harris will work on the language immediately after the meeting.

== Travel and reimbursement policy ==
* Finish discussion and approval of travel and reimbursement policy
** This item was tabled until the next meeting.

== Membership policy ==
* Briefly discuss policy on membership classes and {{policy on|Termination of membership}} with an eye towards approving at next week's meeting (Harris)
* Harris covered the Termination of Membership Policy first. After discussion, '''motion by Harris, second by Palmer. None oppossed, motion passes.'''
{{blockquote}}
=== Approved text: {{policy link|Termination of membership}} ===

Membership in the Assocation will be terminated under any of the following circumstances. Termination of membership shall not entitle the Member to a refund of any monies paid by the Member to the Association (in whole or pro rata).

* '''Resignation.''' A Member may voluntarily withdraw membership by providing written notification to the Association.

* '''Failure to meet obligations of membership.''' Should a Member fail to meet their obligations as set out in the Rules (including the payment of dues) then their membership shall be terminated.

* '''Death.''' A membership shall be automatically terminated upon death of the member (or insolvency event in the case of an organizational member).

* '''Termination by the Board for cause.''' A Member may lose their membership at the discretion of the Board, as set forth in Policies.

{{end blockquote}}

* Discussion and modification of the Membership Classes and Policies. To be studied, and brought back to next weeks meeting.

== SAGE acronym ==
* '''Name of Association''' - System Administrators Guild, or System Administrator's Guild. What do we want to put on brochures, letters, etc?
** Consensus after discussion that use of the "name" will be dependent upon context and needs to be reviewed each time.

== LISA'05 progress report ==

* Discussion on budget, schwag, Bof scheduling and other items relating to LISA. Everyone needs to look at current design by JD at his website.

== Board vacancy ==
Discuss what to do about Board vacancy.
* Tabled until next meeting.

== Talk about the renewal letter ==

Talk about strategy and timing on the letter that's sent to members when they renew.

Board meeting Minutes/3 October 2005

2006-01-17T23:13:56Z

Tom:

{{SAGE historical}}
{{minutes box|before=26 September 2005|after=10 October 2005}}

{{working paper}}

{{minutes approved|10 October 2005}}

;Present: Tom Perrine(chair), Andrew Hume, Stephen Potter, Chris Palmer, Geoff Halprin (note taker), Doug Hughes, Pat Wilson, Trey Harris

;Apologies: David Parter, Sam Albrecht

;Opened: 20:03 US/East

;Closed: 22:40 US/East

== Consent Agenda ==
* '''Approve minutes of {{minutes link|26 September 2005}}'''

Consent agenda approved.

== Action Items ==
* Board:
** Review Palmer's draft sponsor letter - comments due by 10/2.
*** Palmer has incorporated most comments. A new draft will appear shortly.
*** This AP caused discussion on the joint (USENIX/SAGE) communique to SAGE members, and the need for both talking points, and reference text.
** Review and comment on draft travel and reimbursement policy ''' discussed half at last weeks meeting, tabled remaining for 10/3 meeting.

*Harris
** Draft a membership policy. '''On Agenda'''.

*Halprin:
** Help Harris with membership policy. '''On Agenda'''.

* Hughes:
** Convene an awards committee. '''On Agenda'''.

*Palmer:
** Finalize potential sponsor letter.'' - '''Draft posted on wiki, requesting comments from all by Sunday 10/2'''
*** See Board action items above.
** Draft communication statement on the Usenix/SAGE split & agreement - '''Will write first draft for comments on wiki.'''

* Parter:
** Look into pricing of having mission statement on back of business cards. '''Preliminary pricing from Deepa: $53/500 cards 2-color 1-sided, $68/500 cards 2-color 2-sided. Alternative vendor (www.overnightprints.com, need to check on card stock, quality): $34.95/500 4-color 1-sided, $39.95/500 4-color 2-sided. Deepa is getting samples'''

* Potter:
** Work with the Leadership Committee on the Code of Ethics review and document the procedure for future efforts with the Leadership Committee.
*** Potter has spoken to Rose and will identify candidates for committee chair by 2005-10-15.
*** It was noted that Perrine should liaise with Rose regularly regarding the volunteer pool and opportunities.

* Albrecht:
** Work with Harris and Palmer to take brochure to the next stage.'''- expected to go to creative services by 9/30''' Status - went over minor changes at AH today. Will be sent out to Harris/Palmer for one final review before going to Creative Services. The more we can fill in with volunteer input, rather than after final draft, will save SAGE money.
** Send out July and August expenses with the new accounting codes. '''- to be sent out by 9/30''' Status - Sent revised July and August expenses to Treasurer for review before going to Board - without the new accounting codes, but it is sorted by category. Setting up more detailed chart of accounts for September expenses.
** Gather CA business license paperwork for AH to process. LISA'''- Sam will gather paperwork for AH to process''' Status - Paperwork gathered. Can wait on submittal until we decided if we are going to sell merchandise at LISA
** Look into merchant account issue, and a possible back up plan. '''- will provide info by 10/3''' Status - not complete.

== SAGECom proposal ==
Final discussion before it's submitted.

== Nov 18 facts ==

'''MOTION: To accept and endorse the investigation and report by Hume into the USENIX deliverables, and to forward a copy of the results to the USENIX Board (via Jones).'''
* Moved: Hume. In favour: Hume, Potter, Palmer, Hughes, Wilson and Perrine.
* Abstained: Halprin (conflict of interest), Harris (conflict of interest).
* Absent: Parter.

== Awards Committee Charge ==

approve charge for awards committee

'''MOTION: to approve the charter for the awards committee.'''
* Moved: Hughes. Approved.

{{blockquote}}
==== Approved text: {{policy link|Awards Committee charge}} ====

# Determine a recipient for SAGE Outstanding Achievement Award. Past award winners can be found at http://sage.org/execcomm/awards.mm
## Ineligible recipients
### current Usenix or SAGE board members
### past recipients
## Write a brief description of the achievements of the individual(s) that merit the award that will be published on the website and used at presentation time. (See URL above for examples)
### multiple recipients are not unprecedented where they share a common achievement
### no recipient is also not unprecedented (e.g. 2002)
### restated: minimum number of recipients is 0.
#Determine a recipient for the SAGE Chuck Yerkes memorial award that recognizes an individual for "outstanding individual contributions on member forums".

Here are the Terms Of Reference for the Yerkes Award for 2004 and 2005:

1. That, commencing with 2004, SAGE create an annual award to
recognise members who contribute to the community through their
postings to the sage-members list and related forums.

2. This award is to be known as the "Chuck Yerkes Award for
outstanding individual contribution on member forums".

3. Receipients will be determined by a panel of members (the "awards
committee"), appointed by the Board of Directors.

4. The awards committee will be issued with the following mandate:
a. Candidates must be members of SAGE.
b. Candidates are to be evaluated on the following criteria:
- frequency (how many times they have contributed throughout
the course of the year);
- helpfulness (the degree to which their posts were
instructive in moving towards a viable solution);
- educational value (the degree to which the candidate
provided insight into their reasoning, such that both the
original poster and also the greater membership might learn
from the thread);
- consistency; and
- profesionalism (this includes such attributes as the lack of
inflammatory material).
c. The award is not open to current members of the Board of
Directors.

5. The award will be presented at the major SAGE conference each year.
[Presently LISA]

Deadline for both awards is 10/24/05 at which time they will be
submitted to the SAGE board for final approval and confirmation. The nominees for the awards shall be given to the Award committee chair (Doug Hughes) who will present them to the SAGE board.
{{end blockquote}}

== Bitpusher benefits ==
Bitpusher would like to begin using some of the benefits of being a Gold sponsor, like free memberships.

We cannot provide services (including membership benefits) to new sponsors until the outsourcing agreement has been executed and we have control of service provision. It is expected that this will be resolved in the 6-8 week timeframe. It was agreed that a letter to this effect should be drafted and sent to Bitpusher.

== Travel and reimbursement policy ==
* Finish discussion and approval of travel and reimbursement policy

''Agenda Item Deferred''

== Membership policy ==
Briefly discuss policy on membership classes and policy on termination of membership with an eye towards approving at next week's meeting (Harris)

''Agenda Item Deferred''

== Notes/announcements ==
'''Hume holds minutes of {{minutes link|26 September 2005}} for redaction.'''

== Adjournment ==
Meeting ajourned at 22:40 US/East.

Board meeting Minutes/26 September 2005

2006-01-17T23:13:19Z

Tom:

{{SAGE historical}}
{{minutes box|before=19 September 2005|after=3 October 2005}}

{{working paper}}

{{minutes approved|3 October 2005}}

{{redactions below}}

;Present: Tom Perrine(chair), Andrew Hume, Stephen Potter, Chris Palmer, David Parter, Geoff Halprin, Doug Hughes, Pat Wilson, Trey Harris, Sam Albrecht (note taker)

;Opened: 8:03 PM EDT

;Closed: 10:34 PM EDT

== Consent Agenda ==
* '''Approve minutes of {{minutes link|19 September 2005}}'''
* '''Approve {{redacted minutes|12 September 2005}}'''
* '''Clear {{redacted minutes|29 August 2005}} of redactions related to BitPusher sponsorship (other redactions to be maintained).'''

* Acknowledge online vote to approve AH quote for General Liability insurance:
:'''MOTION VIA EMAIL: That we accept this quote for General Liability Insurance.'''
{{blockquote}}
From Deb Doyle at AH: The annual premium will be $900. I have to respond, in writing, of our
acceptance of this quote, but before doing so, wanted to get approval from you. This quote is
valid for 30 days from 9/20/05.
{{end blockquote}}
:'''Moved Halprin. Passed (Halprin, Harris, Hughes, Hume, Parter, Potter, Wilson).'''

== Action Items ==

*Board:
** Review and comment on draft travel and reimbursement policy''' - moved to agenda, below'''

*Halprin:
** Help Harris with membership policy

*Harris
** Draft a membership policy. - '''moved to agenda below'''

*Hume:
** Work with Albrecht to create an annual budget. - '''done'''

*Palmer:
** Finalize potential sponsor letter.'' - '''Draft on wiki, will revise, request comments from all by Sunday 10/2'''
** Draft communication statement on the Usenix/SAGE split & agreement - '''Will write first draft for comments on wiki.'''

*Parter:
** Look into pricing of having mission statement on back of business cards (Deepa is getting pricing). '''No pricing received from Deepa yet. Created business card info wiki page to capture details for cards'''

*Potter:
**work with the Leadership Commiittee on the Code of Ethics review - '''Mail sent to ggr on 9/25/2005'''
**will document the procedure for future efforts with the Leadership Committee

*Albrecht:
** Work with Harris and Palmer to take brochure to the next stage.'''- expected to go to creative services by 9/30'''
** Send out July and August expenses with the new accounting codes.'''- will go out by 9/30'''
** Look into any licensing needed to sell items in CA at LISA'''- information provided by others on wiki, Sam will gather paperwork for AH to process'''
** Look into merchant account issue, and a possible back up plan'''- will provide info by 10/3'''

== Travel & reimbursement policy ==
Discuss decision points and approve travel and reimbursement policy

('''Completed about half of decision points, tabled further discussion to 10/3 meeting''')

''Palmer leaves at 9:05.''

==Budget==
Brief review of 2005 and 2006 budgets; excuse the excel.
one sentence overview: athough not complete, the sense is that ''[we'll have a significant debt in 2005 but things will improve in 2006.] {28 Words redacted: details have been changing almost daily; I don't want any specifics until things firm up. Andrew Hume}''

''{Spreadsheet redacted; business sensitivity}''

==SAGECom proposal==
We need to discuss this briefly; i need to know if the board needs any help grokking the proposal, or spleen venting, or other. the timeline is still comments by friday morning 9am eastern.

=== Award ===
(added by doug)
* discussion of how to broach the award $$$ since it will be award prior to Dec 15 and all money for award has come from Usenix in the past. (and SAGE has no money)

'''consensus is that the awards are important, and that a few hundred dollars will not make a significant difference in the current budget deficit'''

==Nov 18 issues==
We will do a quick review of the Nov 18 2004 deliverables and consider our options.
Please do a quick review of the wiki page "Nov 18 Facts".

'''Hume has been speaking with Jones, Perrine has been trying to contact Jones via phone since 9/21 with no luck.'''

== Adjournment ==
* '''Motion by Wilson to adjourn, second by Hume. Meeting adjourned at 10:34 pm Eastern'''

Board meeting Minutes/19 September 2005

2006-01-17T23:12:46Z

Tom:

{{SAGE historical}}
{{minutes box|before=12 September 2005|after=26 September 2005}}

{{working paper}}

{{minutes approved|26 September 2005}}

;Present: Tom Perrine (chair), Andrew Hume, Trey Harris, Pat Wilson, David Parter, Geoff Halprin, Stephen Potter, Chris Palmer, Doug Hughes, Sam Albrecht (note taker)

;Apologies: None

;Opened: 8:03 pm Eastern time.

;Closed: 9:35 pm Eastern time.

== Consent Agenda ==
* '''Approve minutes of {{minutes link|12 September 2005}}'''
* Acknowledgement of online vote to adopt BitPusher as hosting provider:
:'''MOTION VIA EMAIL: adopt BitPusher as SAGE hardware/service vendor given contract proposal linked below'''

:'''In return, Bitpusher is to receive Gold Founding Sponsor status and one Guinness payable to CTO at LISA. Moved by Hughes, seconded by Parter. Ayes: Hughes, Parter, Halprin, Harris, Hume, Wilson, Potter. Motion passes on 13 September 2005.'''

Motion by Hume. Consent agenda passes.

'''Wilson holds minutes of {{minutes link|12 September 2005}} for redaction.'''

== Action Items ==
*Board:
** Review and comment on draft reimbursement policy and discuss on 9/19/2005 board call- See draft at "Travel and reimbursement"
** Tentatively plan for full day meeting on Sunday before LISA conference, agenda input to be posted on wiki and voted on in the 9/19 or 9/26 board calls. '''MOTION by Harris to meet all day Sunday, December 4th at the LISA conference. Second by Hume. Motion passes.'''

*Harris:
** Send out email call for volunteers for resume project viability assessment — '''DONE, mailing list created at <resume dash interest at sage-members>.'''

*Hume:
** Distribute budget with AH expenses in three weeks. '''Actual expenses update due from AH in a week.'''
** Work with Albrecht to create an annual budget. '''Discussion on authority. Treasurer will continute to develop.'''
** Speak to Mike Jones on 09/12/2005 - Points to be made are...
*** ''Intro- It was not a joint decision by the SAGE exec committee and USENIX board.'' '''Done.'''
*** ''Make sure that it is clear that USENIX cannot just decide at any time whether SAGE is meeting the criteria, timeframe must be clear.'' '''Done.'''

*Palmer:
** Write letter for potential sponsors - '''Draft on wiki, will revise.'''

*Parter:
** Look into pricing of having mission statement on back of business cards (Deepa is getting pricing). '''Nothing received from Deepa yet. Suggestion to put Headquarters info on the back of the card.'''
** Send business card file to Albrecht after talking to JD. '''Done.'''
** Present (with Hughes) draft plan for website. '''Deferred to agenda item below.'''
** Incorporate comments posted on wiki for the Code of Ethics review for discussion on the 9/19/2005 board call. '''DONE -- see agenda item below.'''

*Albrecht:
** Work with Harris and Palmer to take brochure to the next stage. '''Not complete.'''
** Send out July and August expenses with the new accounting codes. '''Not complete - coming the week.'''

*Schmidt:
** Look into any licensing needed to sell items in CA at LISA - '''deferred to Albrecht.''' '''Not complete.'''
** Look into merchant account issue, and a possible back up plan- '''deferred to Albrecht.''' '''Not complete.'''

*Wilson:
** Attend Toorcon and talk up SAGE. '''Wilson provided a report and discussion on meeting segmented members needs.'''

== www.sage.org content ==
discussion of Day 0 web content (parter)

We will be taking over content sooner over rather than later. Ownership - Content committee (Palmer and Potter). Discussion on how to best approach the uSAGE and newSage discussion including benefits. Discussion on outsourcing member services versus website content and control. Palmer to draft material for next weeks review.

== mail@members.sage.org ==

Do we want to investigate this service and possibly try and have it ready to announce (live) at LISA? (Parter)

see "Email service" and "Mail forwarding" (which should be combined into one page)

see also "sage.org email addresses" (in progress)

Discussion on impacts to Day 0 and providing quality service. Discussion on allocation of project resources. Suggestion to run as "beta". Question on whether we publically seek volunteers. (No decisions at this time).

== Code of Ethics review ==
Parter puts two motions on the agenda:
* '''Motion by Harris to approve the Charge to the Code of Ethics review committee. Second by Hume. Motion passes.'''

{{blockquote}}
=== Approved text: {{policy link|Code of Ethics review committee}} ===

The SAGE Code of Ethics was adopted in 2003. it is intended that the Code of Ethics should be broad enough to not need frequent revision, but strong enough to serve the Profession, individual Practitioners and system administration organizations.

To take into account any deficiencies found in the Code after adoption, and to adapt to changing circumstances, a two-year review was mandated at the time of adoption, with the expectation that future reviews every four years would be appropriate. It is not intended that this review entail a major rewriting of the Code of Ethics. If the review comittee feels that a major rewrite is necessary, it should provide an explanation in the submitted recomendations, but not undertake that task.

The Code of Ethics Review Comittee is charged with organizing the review of the
[http://www.sage.org/ethics.mm SAGE Code of Ethics]:

* Appropriate attention should be paid to publicity, both for the sake of an informed review involving our members, and as an opportunity for publicity and raising awareness in the broader sysadmin community and perhaps even further (managers, etc). Publicity should be coordinated with the SAGE Communications Committee.
* Discussion with the community should include a public event at LISA 2005 and online discussions, using SAGE online resources and others as deemed appropriate by the committee
* The Committee is ''not'' charged with redrafting the Code in its entirety. If the Committee believes this necessary, it should make a recommendation to the Board, but should not proceed.
* A report and recommendations (separate from the report) should be submitted to the Board no later than Feb 1, 2006:
** The report should document review activities, level of participation, and any other information about the review process as determined to be appropriate by the review committee
** The Recommendations should address:
*** any proposed changes in the text of the Code of Ethics
*** future review schedule (tenatively set for 4-year cycle after the initial 2-year review)
*** any other recommendations from the review committee
* The budget for this activity is up to $100. If additional funds are needed, the Committee must seek approval from the Board in advance.
{{end blockquote}}

* Discussion about requesting the Leadership Committee to recomend a committee chair and members. The Leadership Committee is asked to submit their recommendation no later than October 15.
*:Discussion on approaching the Leadership Committee regarding the best way to get this project done. Potter volunteered to be the Board representative.
**'''MOTION by Harris to have Potter work with the Leadership Committee on the Code of Ethics review and to document the procedure for future efforts with the Leadership Committee. Second by Hume. Motion passes.'''

''Potter left the call at 9:04.''

== Policy ==
Discuss decision points in '''travel and reimbursement policy'''; possibly '''approve policy'''.

'''Deferred until next week, first item after action item review.'''

==SAGECom==
a quick progress (or lack of it) report.

Hume reported no progress in the last week. Legal review and conversion to a contract is about 2 hours of billable time and can be done in 5 or 6 days. Discussion on the history and decision points that relate to the document transfer to USENIX.

==Outsourcing==
We need a sense of how we are going to pitch/explain stuff next year (during outsourcing).
Its a complicated message, with all parties named SAGE. Then someone needs to write a bunch of stuff.

==Day n project==
we need status on the transition/IT stuff.
not sure how this is different from content item above
(this is a permanent stub.)

Discussion on effective date of agreement definition and actual date of providing member services.

== New Business ==

=== Redactions of 29 August ===
* Approve [[Board meeting Minutes/29 August 2005|redactions for minutes of 29 August 2005]]
*:'''MOTION by Parter/Hughes to approve the redaction of 29 August. Motion passes.'''

=== Delegate contract signing authority to SAGE executive director ===

'''MOTION by Hughes to allow contract signing authority to the SAGE Executive Director for SAGE Board approved issues/items. Harris second. Motion passes.'''

=== Memberships ===

Discussion on when AH could start processing memberships. ''ACTION for Harris to draft a membership policy. Halprin offered to help.''

== Notes/announcements ==

* Albrecht will be on vacation Wed-Fri.

== Adjournment ==
* Motion by Hume to adjourn, second by Wilson. Meeting adjourned at 9:35 pm Eastern

Board meeting Minutes/7 September 2005

2006-01-17T23:11:59Z

Tom:

{{SAGE historical}}
{{minutes box|before=29 August 2005|after=12 September 2005}}

{{working paper}}

{{minutes approved|12 September 2005}}

;Present: Tom Perrine (chair), David Parter, Chris Palmer, Pat Wilson, Trey Harris, Andrew Hume, Doug Hughes, Steve Potter, Stacey Schmidt, Sam Albrecht (note taker)

;Apologies: Geoff Halprin

;Opened: 10:04 PM Eastern

;Closed: 11:59 PM Eastern

== Consent Agenda ==
* '''Approve minutes of {{minutes link|29 August 2005}}'''
* Acknowledgement of online vote to accept contract from AH:
:'''MOTION VIA EMAIL: That we accept the AH contract and have Tom's signature make it binding on the board. Moved by Hughes, seconded by Parter. Ayes: Hughes, Parter, Wilson, Harris, Halprin, Potter, Palmer, Hume. Motion passes on 1 September 2005.'''
* '''MOTION: Having no redactions, that the minutes of {{minutes link|31 July 2005}} be released unredacted as public minutes.'''

'''MOTION by Hume, Harris second, consent agenda approved.'''

== Status of Action Items ==

* Perrine:
** All Thank you Emails completed, last one (for JD Welch) - '''emailed 8/31'''
** AH contract reviewed - per Board email vote of 2005/09/01''' signed September 1, and out via FedEx September 2. Signed by AH on September 6 and returned to Perrine.'''
** Talked to Silicon Mechanics and Rackable as prospective sponsors/donors - '''details at "Active Prospects"

*Halprin:
** Review comments/edits on AH contract and bring to MacMillan within 24-48 hours
*** Wilson: has reviewed, and will place on wiki - '''Done'''

*Harris:
** Draft reimbursement policy based upon samples from Schmidt. — ''ACTION: Will have for next meeting''
** Complete meta-policy — '''See draft at {{policy link|Policy creation and maintenance}}'''

* Hume:
** Review SAGECom document wording for measuring viability. '''Done.'''
** Hume and Palmer to write memo to members regarding SAGE's current status for next board call. '''Done - some feedback received, both positive and negative'''
** Work on budget and review chart of accounts. '''Chart of Accounts done and submitted to AH''' ''ACTION: Sam to send out July and August expenses with the new code.'' ''ACTION: Budget still to be delivered''

* Palmer:
** Hume and Palmer to write memo to members regarding SAGE's current status for next board call. '''Done.'''
** Palmer to write letter for potential sponsors. '''Not done - need mission statement'''

*Development Committee:
** Work on sponsorships
*** Define sponsorship levels for corporate and individuals and benefits thereof. ''' Corporate almost finalized. Individuals and consultants still in draft for review.'''

*Albrecht:
** Circulate sample of membership brochure to Board. '''Complete - after input will give to AH Creative Services.''' ''ACTION: Albrecht will work with Harris and Palmer to take brochure to next stage.''
** Albrecht to get business cards for Board. '''Waiting on file to be sent to me.''' ''ACTION: Parter will send after talking to JD.''
** Provide Development Guidelines. '''Done - posted to wiki.'''

*LISA Committee:
** Meet to decide on which ideas they want to implement and bring those ideas to the board for approval for the 08/29/05 board call. ''' Meeting complete.''' ''ACTION: Perrine owes notes from meeting.'' Wilson looked at schedule and made requests for meeting. Suite needs to be arranged.'''
** Pricing on logo items for LISA.
*** Looking at items for sale and items for giveaway. Discussion on whether SAGE will have the booklets by then. USENIX bringing SAGE promotional items to LISA. Discussion on whether we need an inventory. Suggestion to have AH staff do a "Nuturing of volunteers session." Discussion on mentoring plans. Discussion on scope of planning - as we must succeed at what we promise. Perrine has made contact with the events coordinator at Town and Country.

== Sponsor Status ==

''{60 words redacted; third party named}}
* BitPushers (Developement Committee) - Perrine has reviewed proposed schedule of services. Hughes reviewed draft contract. Some additional language is being added. It should be considered at the Gold sponsor level. Suggestion to do an email vote on the final contract.
''{11 words redacted; third party named}''

'''Harris holds minutes of {{minutes link|29 August 2005}} for redaction.'''

== Development Committee: Sponsorship levels and initial benefits ==
The development committee, with input from several board members, has developed individual and corporate sponsor levels, minimum value amounts, and an initial list of benefits.

Perrine has two sponsors willing to sign soon (by end of the month), if we can provide specifics of the benefit levels. All sponsors will ask for specifics. Can we approve the current coporate sponsor table at least for the time being?

Wilson reported that we seem to be in agreement on corporate levels and benefits and some discussion still going on at individual and consultant level. Discussion on the availabilty dates on the postal mail list.

'''MOTION by Potter, second by Hume to approve the corporate sponsorships levels and benefits as posted on the wiki (see table below). Discussion. Motion passes.'''

{{blockquote}}
{| {{prettytable}}
! Level !! Minimum Donation !! Benefits*
|-----
! Contributor
| $1000
|
* Access to all SAGE membership websites and online services
* Mention in "Memo to Members" the month following donation
* Acknowledgement in the SAGE-provided LISA '''onsite''' conference materials
* Your click-thru name on "SAGE Sponsors" page**
* "SAGE Sponsor" graphic indicating level for use on your website**
|-----
! Bronze
| $5000
|
* Mention in "Memo to Members" twice a year (includes the month following donation)
* One-time use of SAGE postal mail list at half the list value***
* "SAGE Sponsor" plaque indicating level for office and/or booth at trade shows
* Your click-thru logo on "SAGE Sponsors" page**
|-----
! Silver
| $10K
|
* Mention in "Memo to Members" four times a year (includes the month following donation)
* Full set of SAGE Short Topics In Systems Administration booklets ($165 value)
* Verbal acknowledgement at SAGE-sponsored events
|-----
! Gold
| $25K
|
* Mention in "Memo to Members" each month
* Registration of up to five SAGE Individual memberships ($225 value)
* Named sponsorship of a single event/half-day continuing event at a SAGE-sponsored conference**
* Distribution of marketing materials at SAGE booth(s)
|-----
! Platinum
| $50K
|
* Registration of an additional five (total 10) individual SAGE members ($450 value)
* Your click-through logo or company name in the footer of every SAGE web page**
* Name/logo on SAGE banners at events
* Named sponsorship of an additional (total 2) event/full-day continuing event at a SAGE-sponsored conference**
|-----
! Diamond
| $100K
| To Be Determined
|-----
|}
* *Specific corporate level benefits are inclusive of benefits for all previous levels
* **Subject to apprporiate rules of use
* ***Subject to apprporiate rules of use; full value may not be realized until 3Q 2006
{{end blockquote}}

== Communications Policy amendment ==

'''MOTION by Hume that the amendment to the Communication Policy be adopted. Second by Wilson. Motion passes.'''

{{blockquote}}
In section 2.2 of the {{policy link|Communications}}, strike:

The President, the Chair of the Communications Committee as spokesperson, and the Executive Director are by default authorized by the Board to engage with the general public on SAGE issues, but must at all times communicate to the public in line with the established wishes and policy expressions of the Board.

Replace with:

The President, the Communications Committee chair or other spokesperson designated by the Board, and the Executive Director are by default authorized by the Board to engage with the general public and membership on SAGE issues on behalf of SAGE, but must at all times communicate to the public in line with the established wishes and policy expressions of the Board. They must also report on any such communications back to the full Board at the next Board meeting after the fact.
{{end blockquote}}

== SAGE Skills self-assesment project ==

Harris reported that we consider a new project to standarize the skills sections of resumes, (see "Resumé standards program").

'''MOTION by Palmer, Hughes second, for Harris to explore a project to investigate the viability of a resume standardization project and bring recommendations back to the board. Motion passes.'''

== SAGECom Status ==

Hume reported that we are getting close to final review of the agreement by both boards before it goes to legal review. Booklets will be turned over on the effective date of the agreement, with a payment of $6,700 due at that time.

Gatepoints in the agreement - 11/18/05 and 12/06. For 12/06 we will need to show membership growth and meet 2006 Budget and then we get LISA revenue/partnership for another year. Discussion for maybe doing this also for 2007.

Hume will report next week on latest status. Booklets will be managed by Content committee.

== New Business ==

=== Day 0 Status/Project ===

* Albrecht reported that merchant accounts might be the item that takes the longest time. Transition checklist has been updated and will be delivered to the Board soon.

* Parter reported that the technical aspects of the website has been considered and discussed. A detailed plan is to be developed, with dates. ''Action to Hughes and Parter to finalize a detailed plan by the middle of next week, with a draft available at the next meeting.'' Discussion on whether we need the USENIX/SAGE hardware.

=== Mission Statement ===

* '''Harris moved to approve the mission statement as on the wiki, second by Hughes. Motion passes.'''
{{blockquote}}
SAGE Mission

To advance the practice of system administration, to support, recognize, educate, and encourage its practitioners, and to serve the public through education and outreach on system administration issues.
{{end blockquote}}

=== Budget ===

* Hume reported that AH went over budget in August. Discussion on the approach to hold to the expected budget, with the goal not to let excesses go past a couple of months before being addressed by the Board.

=== Expenses ===

* Albrecht asked if there were any questions on last report. Hearing none, offered to go into as much detail as the Board would like.

== Notes/announcements ==

* Next meeting 12 September, 2005 - 8:00 PM Eastern.

== Adjournment ==

Hume/Wilson.

Board meeting Minutes/29 August 2005

2006-01-17T22:15:56Z

Tom:

{{SAGE historical}}
{{minutes box|before=22 August 2005|after=7 September 2005}}

{{working paper}}

{{minutes approved|7 September 2005}}

{{redactions below|12 September 2005}}

;Present: Tom Perrine (chair), Sam Albrecht, Pat Wilson, Andrew Hume, Geoff Halprin, Steve Potter, David Parter, Doug Hughes, Chris Palmer, Trey Harris (note taker)

;Apologies: Stacey Schmidt

;Opened: 8:02PM EDT

;Closed: 9:45PM EDT

== Consent Agenda ==
* '''Approve minutes of {{minutes link|22 August 2005}}'''
* '''Approve minutes of {{minutes link|31 July 2005}}'''

'''MOTION by Hume to adopt consent agenda, second Potter, no objection.'''

== Status of Action Items ==

** Hume and Albrecht - interim status of reimbursement policy'''moved to Harris'''

*Halprin:
** Review comments/edits on AH contract and bring to MacMillan within 24-48 hours
*** Wilson: has reviewed, and will place on wiki

*Harris:
** Draft reimbursement policy based upon samples from Schmidt.
*** Will have draft by next meeting.
**:''Albrecht joins at 8:09.''
** Write minutes from General Membership Meeting on 7/18/05 by next board meeting on 08/29/05 — '''DONE — see [[Membership meeting Minutes/18 July 2005]]'''
*** '''MOTION: approve minutes, moved by Harris, second by Hume, passed by consent'''
** Complete meta-policy for next board call
*** Will have by next meeting

* Hume:
** Review SAGECom document wording for measuring viability.
** Hume and Palmer to write memo to members regarding SAGE's current status for next board call.

* Palmer:
** Hume and Palmer to write memo to members regarding SAGE's current status for next board call.

*Parter:
** Email Ellie when agreement is complete
**: Item deleted.

*Perrine:
** All Thank you Emails completed
**: Excepting JD Welch. ''ACTION: Perrine to email JD Welch thank you.''
** Talk to two prospective sponsors/donors and determine what they are looking to give
**: ''ACTION: Perrine to contact Rackable about sponsorship.''

*Schmidt:
** Send sample reimbursement policies to Harris — '''DONE'''
** Work with communications support department to pull text from wiki, edit that text, and create a draft membership brochure — '''DONE'''
''ACTION: Albrecht to circulate sample of membership brochure to Board.''

*Development Committee:
** Work on sponsorships
*** ''ACTION: Development Committee to define sponsorship levels for corporate and individuals and benefits thereof.''

*LISA Committee:
** Meet to decide on which ideas they want to implement and bring those ideas to the board for approval for the 08/29/05 board call.
** ''ACTION: Albrecht to get business cards for Board.''
** ''ACTION: Pricing on logo items for LISA.''

== Budget ==
Hume: SAGECom is done with semantic content of agreement. This means, subject to Boards approval, there is now good data. ''{96 words redacted; SAGECom negotiation sensitivity}''

Question about 1 July effective date, which was in an earlier outsourcing agreement draft. USENIX is of opinion that money cannot flow until tangible services are provided by SAGE, and so effective date cannot be retroactive.

Sponsorship is important to close the gap. Hume will also begin driving home to USENIX that any delay on their side costs us ''{1 word redacted; SAGECom negotiation sensitivity}''.

It is crucial that we have the ability to transition services at a moment's notice; we should be waiting, not making the effective date wait.

Albrecht: AH is ready when we are.

''ACTION: Parter to talk to Albrecht to firm up transition plan.''

''ACTION: Palmer to write letter for potential sponsors.''

''ACTION: Palmer & Perrine to draft letter for Advisory Council.''

Board members should notate in wiki potential sponsors before they contact so that one doesn't get multiple calls.

''ACTION: Development Committee to draft a policy.''

''ACTION: Albrecht to send "ground rules" to Board on how to manage sponsorship contacts.''

== Update on financial Status (Albrecht, Schmidt) ==

* Bank account signature card sent to Hume and Perrine and back at AH. Waiting on signed contract to have MacMillan and Waller sign and submit. Discussion on whether to submit now and then get AH signatures later. Will hope that contract is signed in a week and then only submit once.
* Draft chart of accounts sent to Hume, revised and then sent back to Albrecht. Albrecht made comments and submited to AH finance department for other recommendations.

== Update on web site sponsor/partner stuff ==
* possible colo/web site sponsorship/partnership (doug)

BitPusher has sent a proposal for donated colo service, with only cost borne by SAGE to be lease of machines (at cost). Approx. value is $500+/mo. Also willing to defray cost until SAGE gets cash flow. Desires acknowledgment, founding partner status, placement on website, etc. Sense of the Board is that we should accept this generous offer, and need to move quickly to close.

''ACTION: Development Committee to work out details with BitPusher.''

== Next teleconference ==
Wednesday, 7 September 2005, 10pm EDT.

== Refocusing/momentum discussion ==
Discussion of impacts of "acting as SAGE" while SAGECom discussion still going on.

Consensus is that we should move on with developing programs and services.

== New Business ==

=== SAGECom status ===
* Pamphlets will be transferred to SAGE, provided SAGE continues to do the work of the program
** Under agreement, now USENIX (non-SAGE members) will get pamphlet benefit—this seems incorrect. Hume will investigate.
* Fiscal responsibility: USENIX wants to see one year (not two-year) budget for 2006. Then in late 2006 or early 2007, when USENIX judges membership criterion, they will evaluate 2007 budget and 2006 actuals to see that actuals are within projection. LISA agreement beyond 2006 will be gated upon this evaluation. Hume will make sure wording allows for budget amendment if necessary, and will finalize margin of error amount.
* Young is willing for transition work to begin once agreement goes past both boards and is in legal review.
* Halprin to canvass UB as to willingness to set effective date at time of legal review.

=== Transition project plan ===
''ACTION: Halprin to send MS Project file to Parter; Parter to upload into wiki.''
''ACTION: Board to comment and review on plan.''

== Notes/announcements ==
'''Harris holds minutes of {{minutes link|31 July 2005}} for redaction.'''

== Adjournment ==
'''MOTION by Palmer to adjourn at 9:45, seconded Hume, none opposed, motion passes.'''

Board meeting Minutes/22 August 2005

2006-01-17T22:14:13Z

Tom:

{{SAGE historical}}
{{minutes box|before=15 August 2005|after=29 August 2005}}

{{working paper}}

{{minutes approved|29 August 2005}}

;Present: Tom Perrine (chair), Pat Wilson, Andrew Hume, Geoff Halprin, Trey Harris, Steve Potter, David Parter, Doug Hughes, Chris Palmer (at 8:30 PM), Stacey Schmidt (note taker)

;Apologies: Sam Albrecht

;Opened: 8:03 PM EDT

;Closed: 9:30 PM EDT

== Consent Agenda ==
* '''Approve minutes of {{minutes link|15 August 2005}}'''
* '''Motion by Halprin to approve the consent agenda, none opposed, motion passes.

== Status of Action Items ==

From 15 August:
* Whole Board:
** Review and comment on AH contract. (See private wiki.)</s>
* Albrecht:
** Review strategic planning session notes, specifically "you are a sysadmin if..." and post on the wiki soon.- '''Done'''
* Halprin:
** Take board and legal comments on AH contract to Pawlucy (MacMillan) for discussion/negotiation.-'''not yet completed'''
** ''ACTION- Halprin to review comments/edits on contract and bring to MacMillan within 24-48 hours''
* Harris:
** Write minutes from General Membership meeting on 7/18/05.-'''not yet completed'''
** ''ACTION- Harris to write minutes from General Membership Meeting on 7/18/05 by next board meeting on 08/29/05.''
* Hume:
** Forward "sense of board email" regarding Transition Committee charter to entire board.-'''completed'''
** Work on budget and chart of accounts for discussions on the August 29th board call.-'''not yet completed'''
** ''ACTION- Hume to work on budget and review chart of accounts for September 5th board call.''
* Hume & Albrecht:
** Work on reimbursement policy for next board call.-'''not yet completed-moved to Harris's item'''
** ''ACTION- Schmidt to send sample reimbursement policies to Harris.''
** ''ACTION- Harris to draft reimbursement policy based upon samples from Schmidt.''
* Parter:
** Email Ellie next week after agreement completion.-'''agreement not yet complete'''
** ''ACTION- Parter to email Ellie when agreement is complete''
* Perrine:
** Contact Greg Rose to ask status of re-forming Leadership Committee-'''Done'''
** Finish 3 remaining draft emails and post on wiki for board review. Upon review, Perrine to send thank you emails.-'''not yet done, waiting on board review'''
*** "Thank you" emails sent to people on the Thank You List.
** ''ACTION- Perrine to send thank you emails later this week''
* LISA committee:
** Decide on which ideas they want to implement and then bring those ideas back to the board for approval.-'''committee has not yet met'''
** ''ACTION- LISA committee is to met to decide on which ideas they want to implement and bring those ideas to the board for approval for the 08/29/05 board call.''

== Update on IRS filing status ==
* Update (Albrecht)- need to see if check cleared (fee for filing) to better determine "just received" status from IRS.
* Determined that it is not a problem to accept donations/sponsorships.

== Policies ==
* (Palmer joined call)
* Policies meta-policy (Harris)
** See {{policy link|Policy creation and maintenance}} notes
* ''ACTION- Harris to complete meta-policy for next board call''
* '''Motion by Harris to accept the {{policy link|Minutes dissemination}} as it appears on the wiki. Seconded by Hume, none opposed, motion passes. '''
{{blockquote}}
=== Approved text: Minutes dissemination policy ===

==== Purpose and scope ====
To promote organizational transparency and Board-Member communications, the minutes of Board and certain other meetings shall be made available for public examination in a timely manner, while protecting sensitive and confidential information as necessary.

This Policy shall pertain to the meeting minutes of a) the Board of Directors; and b) other special meetings, hearings, committees, subcommittees, teams, working groups, and commissions as the Board directs. The term '''body''' shall be used below to refer to any such group.

==== Policy statement ====

'''Draft minutes''' shall be circulated to the members of a body as soon as possible after a meeting's adjournment. Members of a body shall have at least five days to review draft minutes before they are approved. Minutes approval shall be on the agenda of the earliest possible meeting at least five days after draft minutes have been circulated. Members of a body shall have the opportunity to amend draft minutes, subject to the body's approval, before the draft minutes are approved.

===== Redactions =====
The default is for minutes to be disseminated in unredacted form. Redactions shall not be considered until draft minutes are approved.

Redactions ''may'' be used:
# To protect information that has business sensitivity (e.g., negotiating positions).
# When a third party's name is used without the third party's knowledge (e.g., discussion of candidates for a volunteer position or award).
# To protect the subject of personnel discussions.

Redactions shall ''not'' be used to prevent embarassment on the part of the body or its members or to obscure error.

Once draft minutes are approved, any member of a body may place approved minutes on '''hold for redaction''' during the same meeting. The hold shall be minuted with the member's name. Once a hold has been placed on approved minutes, members of a body shall have at least five days to suggest redactions.

Redactions are not a matter of personal privilege; redactions must be approved by the entire body. Approval of redactions shall be on the agenda of the earliest possible meeting at least five days after the hold was placed.

In the case of minutes redacted by bodies other than the Board of Directors, the Board shall be provided with unredacted minutes. The Board reserves the right to modify redactions of other bodies.

Prior redactions should be restored by the Board at a later date if the subject of the redaction is no longer sensitive.

===== Dissemination =====

Minutes shall be considered '''public minutes''' immediately following the meeting at which the draft is approved, provided no hold for redactions was placed. Redacted minutes shall be considered '''public minutes''' immediately following the meeting at which redactions are approved.

Public minutes shall be placed on the World Wide Web in a publicly-accessible form on a server controlled by the Association within 30 days of approval.

The location of public minutes shall remain stable over time and shall be publicized to the Association's membership at least once a year and any time the location changes. Public minutes shall not be blocked from indexing by search engines.
{{end blockquote}}
* '''Motion by Harris that the minutes of {{minutes link|4 August 2005}}, {{minutes link|8 August 2005}}, and {{minutes link|15 August 2005}} be considered "public minutes" for the purpose of the {{policy link|Minutes dissemination}}, pending completion of the AH contract. Seconded by Hume, Potter opposed, motion passes.'''
**: This is a one-time motion; in the future, the policy will cause minutes to automatically be made public after they (or their redactions) are approved.

== c3 vs c6 discussion ==
* Should SAGE be educational or professional?
** Impact on separation
** Impact on Mission
**Round Table Discussion
***Harris- brought up issues with reimbursement and lobbying
***Wilson- no comment
***Hume- no comment
***Potter- all SAGE has been doing is pointing towards a c6 status
***Palmer- similar view as Potter, SAGE's services fall under a c6
***Parter- leaning towards a c3, believes money is spent on education
***Hughes- believes SAGE is modeling after a c6, mission and everything is focused around "profession of sysadmin"
***Halprin- believes SAGE is a c6 with a heavy c3 component, brought up that being a c3 would eliminate issues with USENIX
***Perrine- suggested to post a wiki page where each piece of the mission can be broken out and decided if that piece represents a c3 or c6.

== What to do about sponsorships (aka - people/organizations dying to give SAGE money) ==

discussion of how/when we start accepting money
* If we tell them to give to LISA, we only get 20% of net
* If we tell them to hold on to it, for how long?
** SAGE needs money now
* Possibly consider "founding" sponsors.
* ''ACTION- Schmidt to pull together sample sponsorship levels from other AH clients.''
* ''ACTION- Perrine to talk to two prospective sponsors/donors and determine what they are looking to give. Start with asking for cash.''
* '' ACTION- Development committee to work on sponsorships.''

== Membership Value Proposition ==
Discussion and approval of text
* ''ACTION- Schmidt to work with communications support department to pull text from wiki, edit that text, and create a draft membership brochure''
* '''Motion by Palmer to release text to AH for production of a brochure. Seconded by Potter, none opposed, motion passes.'''

== SAGEcom document review ==
Discussion of any new developments; review and approval of document
* Hume is to have a SAGEcom call later in the week to decide if everyone is in agreement of the document. After that call, Hume will bring the document to the board and then to legal review.
* ''ACTION- Hume to review wording for measuring viability. Starting point should be what is in USENIX/SAGE database and ending point should be what's in the SAGE database.''

== Memo to Members ==
* ''ACTION- Hume and Palmer to write memo to members regarding SAGE's current status for next board call.''

== New Business ==

== Adjournment ==
* '''Motion by Palmer to adjourn at 9:30 PM EDT. Seconded by Hughes, none opposed, motion passes.'''

Board meeting Minutes/8 August 2005

2006-01-17T22:13:52Z

Tom:

{{SAGE historical}}
{{minutes box|before=4 August 2005|after=15 August 2005}}

{{working paper}}

{{minutes approved|15 August 2005}}

;Present: Tom Perrine (chair), Doug Hughes, David Parter, Steve Potter, Trey Harris, Chris Palmer, Andrew Hume, Stacey Schmidt, Sam Albrecht (note taker)

;Apologies: Geoff Halprin (in transit), Pat Wilson (in transit)

;Opened: 8:03 EDT

;Closed: 9:23 pm EDT

== Consent Agenda ==
* Approval of Minutes removed from Consent Agenda.
* Consent Agenda Item: Approve addition of JD Welch to Communications Committee.
* '''MOTION to approve the Consent Agenda, none opposed, motion passes.'''

== 8/4/05 Minutes ==
* Minutes were revised to take out in-line comments and change first names to last names.
* '''MOTION by Harris to accept minutes of {{minutes link|4 August 2005}} as revised. Second by Palmer. None oppossed, motion passes.'''

== Approval of MOA/outsourcing document ==
* Chair Perrine reported that there may be some discrepancy between what Mike and Kirk are looking for in terms of detail. Hume recommended sending the short version with a request for clarification of scope and level and next steps, and then ask for an immediate telecom with the USENIXs SAGE Committee.
* '''MOTION by Hume to submit the MOA Outsourcing Document (in the one page format) labeled Level 1 MOU. Discussion on exclusivity of the SAGE name and agreement to make it exclusive. Agreement to leave out the LISA Conference Agreement appendix at this point and just refer back to the June 04 motion. Second by Palmer, none oppossed, motion passes.'''
* ''ACTION: Hume to deliver tonight.''

* See Outsourcing_Agreement_version_N for the current text.

== Leadership Committee ==
* From the discussion of the 8/4 minutes, it was determined that an error had been made in the number of people on this committee.
* '''MOTION by Hume to change Leadership Committee from 5-7 to 4-7. Second by Palmer, passed without objection.'''
* Committee to be formed in the near future.
* ''ACTION: Tom will check on status this week and report next week.''

== Transition planning ==
* Report from Halprin:
{{blockquote}}
Interim report of Transition Committee (Geoff):
* I have started work on master project plan for service transition.
** David has also begun work on a master plan for online service transition.
** I will merge the three partial plans (AH, mine, David's) into a single plan and submit for comment.
** The format will break work down by services and assets, per the SAGE_Outsourcing_Agreement and, further provide "preparation", "pre-cutover", "cutover", and "post-cutover" actions.
** With the term sheet delivered to USENIX, this is my next priority, for the coming week.
* I have recruited Pat to the committee.
{{end blockquote}}

* Discussion on whether the charter is complete yet. Consensus that Halprin needs to flesh out over the next week with input from the Board. Needs to be more specific in charge.
* ''ACTION: Hume to send out email to Halprin capturing the discussion and providing Halprin with direction.''
* Status report on technical services committee by Parter. David reported that he has recruited Matt Barr and sent email to Jeff Makey (San Diego Supercomputer Center) about possible involvement (introduced by Tom)
* Halprin's written report references the development of a master plan for online services.
* A question that keeps coming are contact between AH and USENIX staff.
* ''ACTION: Parter to send an email to Ellie to ask if AH tech staff can directly contact USENIX tech staff in order to facilitate transfer of services.''
* '''MOTION by Harris to add Pat Wilson as member of transition committee, second by Hume, no objections, motion passes.'''

== Thank yous ==
See Thank You List.
* The Interim Board needs to be added.
* ''ACTION Perrine to draft email thank you and circulate to Board for comment and then deliver 8/15.''
* '''MOTION by Harris to approve the reimbursement of Halprin when money becomes available, for a thank you gift to Lorette Cheswick. None oppossed, motion passes.'''

== Value of membership ==
* Deferred to wiki discussion with a review in one week.
* Wiki page at membership value proposition.

== Budget approval ==
* Hume reported that he has begun work with Albrecht.
* ''ACTION - Hume will have something in draft by next week's meeting.''

== Policies ==
* Harris discussed the overall policy and development guidelines for policy development that he would be using. Discussion on who needs to be involved at what level.
* ''ACTION - Harris to develop a policy on policy development.''
* ''ACTION - Harris to research and discuss with Albrecht and Hume and develop a reimbursement policy and then repost to the agenda.''
* '''MOTION by Harris to adopt the {{policy on|Board electronic mail lists}}. Second by Palmer.
**Discussions on making this clear that this be a policy on Board lists only. '''Palmer moved to amend draft policy as captured on the wiki. Second by Andrew. None opposed, amended motion passes.'''
** '''Amended motion vote - none oppossed, motion passes.'''
** As amended:
{{blockquote}}
=== Approved text: Board electronic mail lists ===
The Secretary-Treasurer shall provide for the maintenance of electronic mail lists from time to time as directed by the President or the Board. This policy shall apply only to lists whose primary purpose is Board-level communication.

==== Standing lists ====
At a minimum, the following lists shall be maintained:

===== Board Working List =====
The '''Board Working List''' shall be the ordinary venue for electronic communication amongst the Board. Its address shall be ''board@'', ''sage-board@'', or similar.

Subscription to this list shall consist of:
* the currently seated Directors of the Association;
* the Executive Director of the Association;
* Directors-elect who will take office at the next Annual Directors' Meeting; and
* such other volunteers or staff as are directed by the President or the Board.

All subscribers shall be allowed to post messages to the list. The Secretary-Treasurer shall ensure that prudent techniques are employed with regard to attempted postings of non-subscribers, in order to reduce spam and other off-topic traffic while ensuring members, staff, and volunteers have a communication path with the Board.

The Secretary-Treasurer shall ensure that private archives of the list be maintained for a period of at least 2 years. All subscribers shall have access to the archives.

===== Board Private List =====
The '''Board Private List''' shall be the venue for electronic communication of a sensitive nature such as would take place under executive session. Its address shall be ''board-directors@'', ''board-private@'', or similar.

Subscription to this list shall consist only of the currently seated Directors of the Association.

All Directors shall be allowed to post messages to the list. The Secretary-Treasurer shall ensure that prudent techniques are employed with regard to attempted postings of non-subscribers, in order to reduce spam and other off-topic traffic while ensuring the Board can include others in sensitive discussions when necessary.

No archives of the list shall be maintained.

==== Ad-hoc lists ====
The Board may from time to time establish or dissolve other electronic mail lists. Unless otherwise stated by resolution, such lists shall be subject to the same terms of this Policy as the Board Working List.

==== Confidentiality and privacy ====
Messages to the Board Working List and Board Private List are considered board working papers that are confidential in nature. Subscribers shall not forward or otherwise disseminate any other subscriber's messages, in whole or in part, to any non-subscriber, without the permission of the Board.

Subscribers shall not forward or otherwise disseminate their own messages, in whole or in part, to any non-subscriber without permission of the Board unless:
* the words within are entirely their own or have already been disseminated in accordance with this Policy;
* the message includes no private, sensitive, or confidential information; and
* recipient(s) are made aware that the message does not represent Board or Association policy or opinion.

Subscribers must limit discussion to public matters when recipients not bound by this Policy are present on a message's recipients list.

No subscriber shall forward a message from elsewhere to a Board mail list without the permission of the original author, with the following exceptions:
# A message ''whose intent is to inform the Board'' sent from a non-subscriber to a subscriber may be forwarded to the appropriate list.
# Messages sent to mail lists with open subscription or open access to archives may be forwarded to the appropriate list.

==== Notification of subscription changes ====
The Secretary-Treasurer shall ensure that notification of every change to the subscription list is given, via a message to the list, prior to the change.

==== Responsibility of subscribers ====
Subscribers have a responsibility to keep up with traffic on Board mailing lists to which they are subscribed, and to keep other subscribers informed of issues concerning them. In particular, subscribers must:
# Ensure that their subscriptions are kept up to date with a valid email address;
# Ensure that their subscription address is kept in good working order;
# Read such messages as are posted to the Board mailing lists in a timely manner;
# Respond to messages as appropriate; and
# Have a bias for responding to the entire recipients list (not removing recipients, particularly the mailing list, except when necessary).

Because the Board mailing lists are the primary mechanism of inter-Board communication between meetings, and may be used for urgent communiqués, Directors must notify the Board Working List or the Secretary-Treasurer if they know they will be unable to read Board mailing lists for a period of more than 72 hours.

==== Identification of Lists ====

All Board mailing lists will use a consistant identification method or methods so that list messages can be easily identified by recipients and automatically identified by software if so desired. Examples include list names in Subject: lines or List-Id: headers. Mechanisms relying on the To: or Cc: line are not acceptable.

{{end blockquote}}
* Board votes on email no discussion.
** '''Motion by Hughes, second by Hume, point of order by Harris on who needs to move, none opposed to motion, motion passes.'''
** Approval of {{policy on|Board votes via email}}:
{{blockquote}}
=== Approved text: Board votes via email ===
The Board may from time to time conduct business via electronic mail. This business may include motions.

This Policy is intended to provide for a well-defined process for conducting voting on such motions, while preserving the parliamentary rights of Directors.

==== Purposes ====
Unless other Rules state otherwise, any ordinary Board business can be conducted via electronic mail. However, Directors should prefer Board Meetings to propose motions that may require discussion.

Motions for Bylaws amendments or ratifications are not permitted via electronic mail.

==== Mechanism ====
The Board Working List or Board Private List (as described in the {{policy on|Board electronic mail lists}}) shall be used for all electronic mail motions and votes.

===== Motion message =====

Any Director may make a motion via email by posting a message to the appropriate list with the text "MOTION:" at the beginning of the subject header; this text shall be known as a '''subject keyword'''. The remainder of the subject header should describe the motion being proposed. The text of the message must clearly delineate the text of the motion from any discussion, for instance by the words "I move that". This message shall be known as the '''motion message'''.

===== Seconding message =====

Any other Director may post a response to the motion message clearly stating an intention to second the motion. The subject header should replace "MOTION:" with the subject keyword "SECOND:". This message shall be known as the '''seconding message'''.

A seconding message must be posted within 7 days of a motion message or the motion shall be considered void. Such a void motion shall not be minuted.

===== Withdrawal; rewording =====
Prior to voting, the original mover may withdraw the motion or reword it by posting a response to the original motion message. In the case of a rewording, the new message shall become the motion message. A seconder must clearly state his or her intention to second the new motion message; a second of the original wording is out of order.

The keyword on the subject line should be set to "WITHDRAWN" or "AMENDED" as appropriate.

===== Voting =====

After the seconding motion, voting shall commence. Directors may cast a vote by posting a response to the motion message or seconding message, replacing the subject keyword with "VOTE:" and stating the vote as "aye" or "nay" in the body of the message. The text of the motion being voted on must be included in the message for the vote to be valid.

It is not necessary for the mover and seconder to vote explicitly; they shall each be considered to have cast an aye vote unless they state otherwise.

Directors may change their vote before the close of voting by casting another vote in the same manner; in order to avoid ambiguity, the text of the message should clearly state that the Director intends to change his or her vote.

===== Abstentions =====
A Director may abstain from voting, while still being counted for quorum, by posting a response to the motion message or seconding message, replacing the subject keyword with "ABSTAIN:". This message shall be known as an '''abstention message'''.

===== Discussion =====
Directors may discuss the motion at any time by replacing any subject keywords with "COMMENT:".

===== Close of voting =====
Voting shall close once the motion has been adopted or fails.

The motion shall be considered adopted when:
* A quorum of the Board has voted aye; or
* When all of the following conditions obtain:
*# 7 days have passed since the seconding message;
*# A quorum of the Board has posted a vote or abstention; and
*# A majority of the votes cast are aye.

The motion shall be considered failed when:
* A quorum of the Board has voted nay; or
* 7 days have passed since the seconding message, and the motion has not been adopted.

==== Concurrent consideration ====
The Board may consider more than one motion via email concurrently. A Director may post a new motion message while another vote is in progress. If two motions are in conflict, the one adopted later shall supercede the one adopted earlier.

==== Amendment ====
Because of the complexities that would arise, amendment of a motion made via email is out of order. The effect of amendment can be obtained by posting a new motion message.

==== Rule of order ====
The chair (the President, unless he or she is absent or designates another chair) shall have the right to rule posts in conjunction with an email vote out of order if they violate this Policy or other Rules, subject to Board consent.

==== Intervening meetings ====
At the chair's discretion, any motions currently being considered via email at the time of a Board Meeting (at which a quorum is present) may be introduced on the Meeting's agenda. The motion shall be considered ''de novo'' as a regular item of business and shall be subject to the Rules applying to any other motion in a Meeting; this consideration shall supercede and terminate the email consideration. No votes cast via email shall be counted.

==== Minuting ====
Motions voted via email shall be recorded in the Minutes of the next regular Board meeting. The following information shall be included:
# The words "Motion submitted via electronic mail on", plus the date of the motion message;
# The text of the motion;
# The words "Motion adopted on" or "Motion failed on", plus the date of the close of voting; and
# The names of any Directors posting an abstention message.
{{end blockquote}}
* Recommendation to approve the amended policy on committees.
** '''Motion by Harris, second by Palmer to approve the amended policy. No objections, motion passes. '''
** To insert, at the beginning of the {{policy on|Committees}}, the following text:'''
{{blockquote}}
The report or recommendation of any Committee shall not be binding upon the Board.
{{end blockquote}}
* Recommendation to approve the Communications Policy. Discussion on how nicely developed and presented it was.
** '''Motion by Harris, second by Parter, no objections, motion passes.'''
** Approval of {{policy link|Communications}}:
{{blockquote}}
=== Approved text: Communications ===
====Purpose and Scope====

The purpose of this document is to provide guidelines and restrictions where necessary to keep all communications between SAGE and the outside world 1) authorized, 2) appropriate, 3) recognizable, and 4) consistent. When we communicate as a Board or as an organization to any group of people, we must first and foremost represent the membership and the Board of SAGE in a responsible manner. We must also be responsive to the needs and requests of our members, and the public at large where appropriate.

====Policy Statement====

=====Timeliness=====

'''Communications should provide the membership with timely, accurate, clear, objective and complete information about SAGE policies, programs, services and initiatives.''' The Board has a duty to explain its policies and decisions, and to inform the membership of its priorities. Communications therefore should be complete, clear and swiftly follow any changes or major initiatives.

'''Programs should plan for communication from the beginning.''' SAGE programs should address communication needs in the development stage of policies and programs. Policies and programs should never surprise the membership or happen by accident. SAGE should proudly promote each and every service and program it provides. Programs that the membership is ignorant of are bound to fail. The Board must further ensure that changes in policy that significantly affect the rights and privileges of membership are both proposed to the membership for comment well in advance of a vote, and clearly and widely communicated if they are adopted. The Communication Committee is there to assist programs in planning for communication needs.

=====Authorization=====
'''Collective communications must be authorized.''' No communication that claims to represent the policy, positions, or other stance of either the Board or SAGE as a whole shall be made public until and unless it is approved by the Board. No communication that claims to represent the policy, positions, or other stance of a committee or subcommittee of SAGE shall be made public until and unless they are approved by that committee. Committees must be authorized by the Board to contact the membership or general public before doing so, and they must also abide by the Board-defined limits for their communications. All official communications shall go through official channels maintained by the Board, either by a membership email list, a list of all members generated from the membership database, or by whatever public relations channels are maintained by the Board.

'''Individual officials of SAGE are encouraged to communicate directly with the membership.''' Openness in governance helps members fairly judge our performance, and helps enable membership participation. To build an open organization, all officials (staff, committee members, and above all the Board) should take a role in communicating with the membership. At the same time, officials must respect the policies and intent of the SAGE Board, as well as confidential information. Officials serve SAGE best by communicating openly and frequently about programs they are charged with, while treating sensitive information with the discretion it requires.

Officials who communicate as individuals to the membership should maintain consistency in look and feel with other SAGE communications, including letterhead and logos following the Branding Guide in appropriate media. Communications from individuals must be signed by that individual and clearly indicate through tone, person, and/or disclaimer that they are the personal words and beliefs of the individual, not the Board or SAGE. Officials of SAGE should be given sage.org email addresses, and should use them in individual communication wherever possible to promote the visibility of SAGE.

Any Board member or other (non-staff) official should be very careful and respectful about expressing public dissent with an action of the Board. Board members have a right to have their dissent in votes explicity recorded in the minutes, which are ordinarily made public to the membership. However, current officials of SAGE may not attempt to undermine the actions or intent of SAGE, the SAGE Board, or its committees in the public expression of these rights. Individual officials expressing dissent within these guidelines should nonetheless not use their sage.org email addresses, or channels of communication not open to general members, but should strive to speak as regular members. All officials of SAGE have the right of resignation if they cannot support the activities or decisions of the Board, and are freed of the duty of obedience, but not the requirements of confidentiality, upon their resignation.

Under no circumstances should staff express dissent or a message inconsistent with the Board's.

'''Individual officials of SAGE are ''not'' to communicate directly with the general public or media unless authorized.''' As opposed to membership, relations with the public, especially the press, are sensitive. Public communications are open to misinterpretation and laden with pitfalls. An unusual level of care and restraint is required before engaging the general public and the media, as even officials claiming to speak only for themselves are nevertheless taken to be the voice of SAGE. Coaching and planning is often required before engaging with the general public or the media. Therefore, officials of SAGE must not engage the public or the media about SAGE issues unless authorized by the Board.

SAGE officials and members who are addressing sysadmin issues not directly related to SAGE, including authoring books or being asked to speak in their own right about issues related to systems administration, are encouraged to include their affiliation with SAGE in their byline, biography, or attribution to promote SAGE's visibility. Affiliates must be clear they are not speaking for SAGE if they include such an affiliation, and may not list SAGE as their primary affiliation. For example: ''Mary Jones, a system administrator at Example.com and member of the SAGE Board of Directors'' is acceptable, but ''SAGE Board member Mary Jones'' is not.''

The President, the Chair of the Communications Committee as spokesperson, and the Executive Director are by default authorized by the Board to engage with the general public on SAGE issues, but must at all times communicate to the public in line with the established wishes and policy expressions of the Board.

'''All parts of SAGE should work together to give a coherent message and picture of the organization.''' Coordinated communication is essential; otherwise we confuse our membership and ourselves. Any SAGE official making individual communications should consult first with the current messages of SAGE, maintained by the Communications Committee and approved by the Board, and strive to incorporate those messages into their communication where possible and appropriate.

=====Transparency=====

'''Official communications should be preserved, and open to all.''' Any communication that is sent to the membership or made available for general release must in all cases be preserved in an easily accessible portion of the website, once the website is under the direct control of SAGE. Communications should also be sent to the widest reach of membership to whom they apply; for instance, an email intended for all members should not only be sent to sage-members@sage.org, as not all members are on that list.

'''SAGE defaults to transparency'''. Transparency is essential to good governance. Therefore, by default, any action or policy of SAGE is public at the moment it is authorized by the Board, and repeatable by anyone to any member of SAGE. If the Board requires actions at meetings or other information to be private and confidential, it must specify that when the action is taken. By default, any action taken in executive session is private.

'''Communications should be openly two-way.''' SAGE does not engage solely in top-down communication with its membership or the general public. All public communications should include clear mention of a method the readership can use to contact the Board or the committee releasing the communication. Non-personal email addresses used to send out official communications should be deliverable and also should be monitored by someone so any replies from members can be forwarded on to the Board or committee.

The Board should never be, or seem, inaccessible and aloof to the membership. SAGE's board and committees should frequently call attention to Board/membership communication. Such attention will help demonstrate to non-communicative members that the Board is open and responsive. To encourage that, inquiries sent to SAGE official channels should be responded to promptly, and where possible, completely.

=====Style=====

'''Communications should be clear and engaging'''. Communications must use plain language, be clearly formatted and expressed, and be accessible to all our members. Communications should also engage the reader; official communications need not be overly formal and lacking in interest, but should engage the reader and encourage further reading.

'''Official communications should follow the Branding Guide'''. The SAGE Branding Guide shall be made available to all staff, directors, and other participants in SAGE who are authorized to make communications to the membership or general public. Its guidelines must be followed in print and web media, and where possible should also be followed in text email. Text emails at the very least must prominently include the SAGE name and byline, and make clear that they are official communications of SAGE.

'''Official communications should be consistent'''. Any periodic form of communication, such as the monthly memo to members or any other type of regular memo, should stay consisitent in format and structure, with infrequent redesigns or alterations. Individual entries in a series of related email communications should all be sent from the same, easily identified, and non-personal email address, preferably at sage.org.
{{end blockquote}}

== New Business ==
* Recommendation was made during the meeting that as Committees engage volunteers they need to let staff know. Staff will maintain a list. This will be important for the "Thank You" process.
* Discussion on ensuring fair warning of agenda items before the freezing of the agenda if possible.

== Notes/Announcements ==
Action items review from previous meeting:
* contact Mike Jones (UB Pres) and emphasize ongoing, open communications, etc. (Tom, before Friday AM, report results on Monday)''' COMPLETE'''

* Contact Greg Rose and provide the consensus Leadership Committee "charge" '''COMPLETE'''

* Draft email to send to Advisory Council - thanks for all prior service, want to take advantage of skills and experience, not ready to have formal advisory council at this time as it would stifle/pigeonhole council members in ways they could contribute, allow graceful exit if desired, encourage participation as individuals esp. on committees, include our Action Points leading up to LISA (Tom, due to Board before Monday 8/8 conf call) '''INCOMPLETE'''

* call David Blank-Edelman - make contact SB to PC, emphasize all the right stuff, including potential volunteer training BOF, enhance LISA, work with PC, not compete with tech program (Tom, before Friday PM) '''COMPLETE'''

* ''Action: ''';login:''' Chris will finish write up, post to wiki, and then submit on Monday.'' '''COMPLETE'''

== Adjournment ==
* '''MOTION by Palmer to adjourn at 9:23 pm EDT, second by Hume, none opposed, motion passes

Board meeting Minutes/4 August 2005

2006-01-17T22:12:54Z

Tom:

{{SAGE historical}}
{{start box}}
|- style="text-align: center;"
| width="30%" |Prior: '''{{minutes link|31 July 2005}}'''
| width="40%" style="text-align: center;" |'''[[Board meeting Minutes]]'''
| width="30%" |Next: '''{{minutes link|8 August 2005}}'''
{{end box}}
[[Category:Minutes]]


{{working paper}}

{{minutes approved|8 August 2005}}

;Present: Tom Perrine (chair), Doug Hughes, Pat Wilson, David Parter, Steve Potter, Geoff Halprin, Trey Harris, Chris Palmer, Andrew Hume, Sam Albrecht (note taker)

;Opened: 6:00 pm EDT

;Closed: 6:55 pm EDT

'''Motions in Bold'''
''Actions in Italics''

== Consent Agenda ==
none

== Memo-to-members ==

Reaction to memo-to-members: Minimal but included about 10 positive results. Discussion on redistribution via other channels to more SAGE members.

== Leadership Committee ==
Finalize Leadership Committee charge so Greg Rose can confirm acceptance.
'''Motion to approve charter as posted to the wiki, all in favor.'''

{{blockquote}}
Text approved:

The Leadership Committee has two roles. Its recurring tactical role is to serve as the Nominating Committee in election years. Its ongoing strategic role is to promote the development of new talent, by giving them a "career path" through the ranks of the organization. The Nominating Committee role is specified in the Bylaws and is incorporated by reference.

The leadership development role is the strategic counterpart to nominating. In order to have a suitable pool of candidates for committees and offices, the Leadership Committee will identify suitable individuals as early as possible, and groom them to take on ever-increasing leadership positions. Where possible, the Committee will develop informal "career paths" within the Organization. These paths should begin with lower-level volunteer positions, include committee memberships and then Chair positions, eventually leading to Board membership for qualified individuals. This is "professional development for volunteers", and should include enhancing their leadership skills by providing suitable training, encouragement and mentoring.

The Committee will consist of between five and seven members (including the Chair), at the total discretion of the Chair. The Board will appoint the Chair. The Chair will select and have final approval of all other members; the Board explicitly has no role in selecting the other members of this Committee.
{{end blockquote}}

''Action for Tom to finalize with Greg.''

== Discuss (re-activating) Advisory Council ASAP ==
- pros and cons: Discussion on charter and mission for the group.
''Action for Tom to contact current members by next week, with a draft to be circulated to BOD.''

== LISA planning and the Program Committee ==
''Action Tom to call and discuss LISA involvement by SAGE, and that the goal is publicity and social not program content.''

== USENIX relationship ==
=== Status of Andrew's talks with Mike Jones ===
Andrew reported on his conversation with Mike regarding interpretation of clearness on due dates and who is responsible for primary activities. Pats draft of the overview of the agreement seemed to be on target with the size and scope of what USENIX Board was looking for.

=== State of outsourcing agreement and plans ===
Discussion on structure of the agreement and who will develop the contract. Process is for SAGE to approve the short agreement on Monday and then give to the USENIX Board with a request to develop the contract for execution. ''Action for Pat, Andrew and Geoff to finish work on the draft short agreement before Monday and post to the wiki.'' USENIX SAGE Committee will be in charge of contract development.

*Concern noted on making sure all the term agreement work was not lost and found its way into final contract.

== SAGE write-up for ;login: ==
(Chris and David): Action: Chris will finish write up, post to wiki, and then submit on Monday.

== AH Contract ==
Getting AH Contract Reviewed: Geoff reported that he had 2 bids, similar in price, but current attorney could do immediately. '''Motion: to have the current attorney review the AH contract ASAP. (Moved Halprin, seconded Hume All in favor.)'''

== Status of incorporation ==
Geoff reported that several messages had been made to Lorette and she still hasnt returned calls. Andrew volunteered to pick up any documents. Consensus to wait a little longer and hope to hear from her next week.

== Notes/Announcements ==
Action items:
* contact Mike Jones (UB Pres) and emphasize ongoing, open communications, etc. (Tom, before Friday AM, report results on Monday)
** Tom: Spoke to Mike about an hour after the meeting. I understand his position, and I think he undertands mine (ous?) He seems to have a very acheivable set of goals that we can reach to demonstrate progress. The MOA draft due Monday will be key. I'll write up some other notes, but the most important thing is to not disapoint wrt the "MOA"/outsourcing agreement next week. He raised the spectre of some at USENIX thinking that a) SAGE will never be non-profit, and b) that even USENIX couldn't be a non-profit these days.

* Contact Greg Rose and provide the consensus Leadership Committee "charge"
** Tom: I just (2005/08/04 10pm Pac) sent the doc to Greg via email

* draft email to send to Advisory Council - thanks for all prior service, want to take advantage of skills and experience, not ready to have formal advisory council at this time as it would stifle/pigeonhole council members in ways they could contribute, allow graceful exit if desired, encourage participation as individuals esp. on committees, include our Action Points leading up to LISA (Tom, due to Board before Monday 8/8 conf call)

* call David Blank-Edelman - make contact SB to PC, emphasize all the right stuff, including potential volunteer training BOF, enhance LISA, work with PC, not compete with tech program (Tom, before Friday PM)

Respectfully submitted by Sam Albrecht, Executive Director

Board meeting Minutes/31 July 2005

2006-01-17T22:12:31Z

Tom:

{{SAGE historical}}
{{start box}}
|- style="text-align: center;"
| width="30%" |Prior: '''[[Interim Board meeting Minutes/12 July 2005|12 July 2005]]'''
| width="40%" style="text-align: center;" |'''[[Board meeting Minutes]]'''
| width="30%" |Next: '''{{minutes link|4 August 2005}}'''
{{end box}}
[[Category:Minutes]]

{{working paper}}

{{minutes approved|29 August 2005}}

At Association Headquarters, Mt. Laurel, New Jersey

;Present: Tom Perrine (chair), Doug Hughes, Pat Wilson, David Parter, Steve Potter, Geoff Halprin, Trey Harris, Chris Palmer, Andrew Hume, Bill Pawlucy, Bill MacMillan, Stacey Schmidt, Sam Albrecht (note taker)

;Opened: 9:05 am EDT

;Closed: 4:52 pm EDT

== Consent Agenda ==
none

== New Board ==

* New board members need to officially be recognized.
* '''Motion by Halprin to grant new board members full memberhsip into SAGE, Inc. Seconded by Hughes, none opposed, motion passes.'''

== Selection of Officers ==
* Officers for the new board were elected. President will be Tom Perrine, Vice President will be Pat Wilson, and Secretary-Treasurer will be Andrew Hume.

== Scheduling of Meetings ==
* Decision made to hold conference calls every Monday at 5:00 pm pacific (8:00 pm eastern) for atleast 1-2 months. May become less frequent after that time period. (i.e. every other week).
* First call will take place on Monday, August 8, 2005.
* Meeting guidelines were discussed and the following were agreed upon:
** Materials must be available online prior to meetings.
** In order to vote, one must have reviewed the materials prior to vote.
** Agenda will be closed on the Friday before each meeting and all agendas/materials will be distributed at that time.
** Call for agenda items to be posted on wiki.
* It was decided that weekly transition meetings will be left to transition committee to work with USENIX.

== Establishment of Committees ==
* All committees and purposes can be found on the wiki.
* To be considered a committee of SAGE, all committees must be an action of the board and be minuted. Any committee not on the board list of committees does not count as a SAGE committee.
* Perrine proposed that the board establish guidelines, and then have each committee chair write the charge of that committee to ensure each chair understands the purpose of their respected committees. Committee chair will be responsible for providing the board with a plan, schedule, budget and understanding.

===Board Level Committees===
: The following is an overview of discussions about each board level committee.

; Transition Committee
* There is a difference between the transition committee and the USENIX liaison. The transition committee will be charged with dealing with the transition steps and the USENIX liaison will be charged with interfacing with USENIX, however, the liaison will be a member of the transition committee.
* Hughes suggested that the online committee, not the transition committee, should work on the transfer of online services. The online committee is not to be a subcommittee of the transition committee. However, both committees are to work together.
* The USENIX liaison will continue after the dissolution of the transition committee.

; Leadership Committee
* This committee is listed in the bylaws and as such must exist as a nominating committee, at minimum.
** In addition to serving as a nominating committee, this committee will also be charged with creating a career track for members to become leaders.

; Finance Committee
* Decision was made that there will not be a finance committee.

; Policy Committee
* It was suggested that this committee be charged with writing and/or assigning the writing of policies. However, the SAGE board would have the final say in policy implementation and approval.
* Perrine polled to see if there was consensus that a policy committee was needed. It was agreed that a policy committee is needed; however the charge of this committee must address all issues previously discussed.

; Communications Committee
* All subcommittees initially proposed under this committee would instead become program committees.

; Membership Development Committee
* Parter proposed that this committee should first be charged with sorting the membership classes, and then secondly be charged with recruiting/retaining members.

; Development Committee
* The development committee is truly a fundraising committee.
* It was initially proposed that the development committee be combined with a partnership committee, however, it was decided that these two would not be combined.

; Partnership and Liaison Committee
* It was determined that a partnership and liaison committee will be needed.

===Program Committees===

; Conference Planning Committee
* Perrine proposed that this committee first serve as a LISA planning committee and then serve as a SAGE conference planning committee.

;Awards Committee
* It was determined that this committee is needed and the charge would later be determined.

; Locals Committee
* It was determined that this committee is needed and the charge would later be determined.

; Technical Services Committee
* It was determined that this committee is needed and the charge would later be determined.

; Content Services Committee
* It was determined that this committee is needed and the charge would later be determined.

; Mentor Program Committee
* It was determined that this committee is needed and the charge would later be determined.

==Board Assignments==
* Board members were assigned to each committee, assignments are posted on the wiki.
** Transition: Geoff Halprin
** Development: Pat Wilson and Stephen Potter
** Partnership/Liaison: Geoff Halprin
** Leadership: To be revisited in New Business
** Policy: Trey Harris
** Communications: Chris Palmer
** Membership Development: Trey Harris
** Awards: Doug Hughes
** Conference Planning: Pat Wilson and Tom Perrine
** Locals: David Parter
** Technical Services: Doug Hughes and David Parter
** Content Services: Chris Palmer and Stephen Potter
** Mentor Program: Andrew Hume
* '''Motion by Palmer to adopt this slate of committees and board assignments.
**Discussions on who to assign to the leadership committee. Harris moved to amend to adopt this slate of committees and board assignments, skipping the leadership committee for now. Seconded by Wilson. None opposed, amended motion passes.
*Board assignments were made for each action item resulting from the strategic planning session on July 30, 2005. Board and committee assignments to action items can now be found on the wiki.
* ''ACTION- Perrine will plan a meeting to discuss member benefits. A page has been added to the wiki for open discussion and the meeting is scheduled for August 17, 2005.''
* '''Palmer moved to adopt these tasks, with their corresponding timelines, (listed on the wiki). Seconded by Wilson. None opposed, motion passes.'''

== Budget Review==
* Halprin reviewed his proposed budget for 2005 and 2006.
* There were questions as to what a realistic travel expense should be for the board.
* ''ACTION- Hume to work to determine a realistic travel expense.''
* ''ACTION- Hume to review budget in depth as to assure it is as accurate as possible.''
* ''ACTION- Halprin to email excel sheet of budget to Albrecht and Hume.''
* Budget approval will be postponed until Hume has completed his review.

==Travel Reimbursement Policy==
* It was decided to postpone creation and approval of a travel policy until the next board meeting.

==Approval of SAGE/USENIX Term Sheet==
* Term sheet was reviewed. Approval is needed for term sheet to be sent to Kirk for his review.
* Issue was brought up about how to best measure SAGEs viability. There is concern that this statistic, if chosen unwisely, could hurt SAGE in how USENIX views their viability.
* ''ACTION- Hume will work to come up with the best measurement of viability.''
* Parter requested an update of where SAGE is in their talks with USENIX. Halpring gave an update as follows:
** SAGE is running slightly behind in submitting the term agreement.
** ''ACTION- Halprin will talk to the USENIX board about this issue and inform them that Kirk is currently viewing the agreement.''
** ''ACTION- Halprin will also request a conference call with the USENIX board for around the 15th of August for approval of the term agreement and to request bridging finances.''
* Wilson brought up the issue of if SAGE can feasibly balance the 2005-2006 budgets. Decision was made to change 2005-2006 to 2006-2007.
* Perrine suggested that in regards to the USENIX and SAGE member discounts, wording be changed from significant discount to just discount.
* Wilson asked whether wording for LISA conference should be different regarding discounts. Wording does not imply a SAGE member discount. Decided that wording needs to be updated.
* Perrine proposed that all edits to term agreement be submitted not later than Wednesday or Thursday (August 3-4, 2005).
* '''Motion by Perrine that the term sheet will be sent to Kirk with understanding that there are still two open issues: defining discounts and defining viability/success. Seconded by Potter, none opposed, motion passes.'''

==New Business==

===Thank You to Interim Board===
* Perrine thanked the interim board for all of their hard work and dedication (Palmer will rewrite).
* ''ACTION- Palmer to send a thank you to the leadership, selection and advisory committees.''

===Wiki Master Dedication===
* Harris was recognized as the wiki master and thanked for all of his hard work to make the wiki a success.

===USENIX/SAGE Liaison===
* A USENIX/SAGE liaison is needed. However, at this time there is no liaison assigned.

===SAGE Representatives at USENIX Board Meeting===
* ''ACTION- Parter and Hughes will serve as good will ambassadors for SAGE at the USENIX board meeting.''
* Halprin will remain in his normal role as a point person for the term agreement.

===Executive Director Selection Discussion===
* Sam Albrecht was officially appointed (by the consensus of the board) as SAGEs Executive Director.

===Association Headquarters Contract===
* Halprin stated that the contract has not yet been through review by legal counsel and therefore SAGE is not ready to sign the contract at this time.
* AH agreed that the contract should undergo legal review and will provide names to attorneys if requested.
* ''ACTION- Halprin to submit the contract for legal review and hopes are for the contract to be ready for signing in two weeks.''

===Leadership Committee===
* The leadership committee will serve to grow leaders.
* Harris proposed that the current committee be reactivated and given a new charge. Discussions will take place with current committee members to see if they are right for the new charge. The current chair is and will remain Greg Rose.
* Perrine will serve as the liaison to this committee.
* ''' Motion by Harris to reactivate the current leadership committee until further discussions can be held and for Perrine to serve as the liaison for this committee. Seconded by Palmer, none opposed, motion passes.'''

==Adjournment==
* '''Motion by Hume to adjourn at 4:52 PM EDT, seconded by Hughes, none opposed, motion passes.'''

Board meeting Minutes/7 November 2005

2006-01-17T22:11:54Z

Tom:

{{SAGE not historical}}
{{minutes box|before=3 November 2005|after=14 November 2005}}

{{working paper}}

{{minutes approved|14 November 2005}}

;Present: Tom Perrine (chair), Andrew Hume, Stephen Potter, Chris Palmer, Doug Hughes, Pat Wilson, Trey Harris, David Parter, Sam Albrecht (note taker)

;Apologies: None

;Opened: 8:06 EST pm

;Closed: 10:00 EST pm
== Consent Agenda ==
* '''Approve minutes of {{minutes link|31 October 2005}}''' Motion to approve, none opposed. Motion passes.

== Action Items ==

* Harris:
** Draft a procedure for the vacancy appointment and charge for the Leadership Committee
** Contact Rose (chair of the Leadership Committee)- '''Done'''
** Continue the resume project - '''Project continues to develop.'''

* Hughes:
** Finalize plans for LISA awards - '''Done'''
** Work on technical aspects of systemadministrators.org website (with Parter and Potter) - '''Starting to add content. Everyone to send 5 things that they would like to see on the site.'''

* Hume:
** Motion the Board to approve the Nov 18th report once it's been finalized
** Send the Nov 18th report to the Usenix Board
** Continue to pursue parallel negotiations with Usenix Board members

* Palmer:
** Draft a Memo to Members including framing the Nov 18th report and our future plans - '''Hope to have a draft by tomorrow.'''
** Lead efforts to find an acceptable new name for newSAGE - '''New name has been determined.'''

* Parter:
** Work on techincal aspects of systemadministrators.org website (with Hughes) - '''Will begin more work once direction is given and becomes clear.'''

* Perrine:
** Draft a business plan for newSAGE (with Wilson) - '''Has not started yet.'''

* Potter:
** Lead content/design efforts of website - '''See Hughes notes above.'''

* Wilson:
** Approach BayLISA about co-hosting the locals BoF - '''DONE'''
** Finalize LISA section of Nov 18th report - '''DONE'''
** Draft a business plan for newSAGE (with Perrine) - '''Not started yet.'''

* Albrecht:
** Continue work on merchant account procurement - '''No work yet. Will try and get done by next weeks meeting.'''

== Restoration of redactions ==
* Hume requested (on {{minutes link|12 September 2005}}) that we consider restoring the minutes redactions having to do with SAGECom at this time.
** '''ACTION: Hume will review minutes and provide a complete list.'''

== Membership policy ==
* Finish discussion and approval of {{policy on|Membership classes}}
** '''Trey moved to accept the membership policy as amended and described on the wiki. Second by Hughes. None oppossed. Motion passes.'''
{{blockquote}}
=== Approved text: {{policy link|Membership classes}} ===
The Association shall have the following classes of membership:

{| {{prettytable}}
! Class !! Voting !! Dues !! Renewal period !! Benefits !! Notes
|--
! Individual Member
| Yes
| $40/year until May 2006; $50/year after
| One year
| All benefits of STG Transitional Membership, plus such other benefits as defined by the Board
| Renewal notices for expiring STG Transitional Memberships shall offer this class of membership.
|--
! Charter Member
| Yes
| $50
| N/A
| All benefits of Individual Membership, plus:
* The lifetime right, for as long as membership is maintained in good standing, to refer to oneself as a "Charter Member"
* A 3- or 4-digit member number (offered on an as-available basis)
* Recognition by name as a Founding Member on the SAGE website (may be declined at member request)
* Other such benefits as defined by the Board
| Admission to this membership class shall be limited to those joining prior to 1 May 2006. Renewals of Founding Members shall be as Individual Members. STG Transitional Membership or Individual Membership dues shall not be applied, in whole or in part, to Founding Membership dues.
|--
! Founding Member
| Yes
| Same as Individual Member
| N/A
| All benefits of Founding Membership, plus:
* The lifetime right, for as long as membership is maintained in good standing, to refer to oneself as a "Founding Member"
* A 1- or 2-digit member number
* Recognition by name as a Founder on the SAGE website (may be declined at member request)
* Other such benefits as defined by the Board
| Admission to this membership class shall be by invitation of the Board. Renewals of Founders shall be as Individual Members. STG Transitional Membership dues shall not be applied, in whole or in part, to Founder dues. Individual or Founding Member dues may be applied to Founder dues on an annualized pro-rata basis.
|--
! Student Member
| Yes
| $25/year
| One year
| All benefits of Individual Membership, plus such other benefits as defined by the Board
| Admission or renewal of this membership class shall require proof of full-time primary, secondary, or post-secondary student status.
|--
! Honorary Member
| No
| $0
| N/A
| As defined by the Board
| Admission to this membership class shall be by invitation of the Board.
|--
! Trial Member
| No
| TBD
| One month
| As defined by the Board.
| Memberships in this class shall be automatically renewed unless cancelled or upgraded to another class of membership, as described in the {{policy on|Trial memberships}}.
|}

==== Voting status ====
Voting status as defined for each membership class above shall entitle a member of a voting class to:
# Vote in elections, referenda, and other such ballots as may be offered to the Membership;
# Stand for election for Association office, subject to the Rules; and
# Participate in petition actions as defined in the Rules.
{{end blockquote}}

== Travel and reimbursement policy ==
* Finish discussion and approval of travel and reimbursement policy ''from 17 Oct agenda''
** Tabled.

== LISA '05 ==
* Sam to sign up for a Leading Volunteers BOF.
* Board meeting will be on Sunday.
* Discussion on who is going to run the SAGE Community Meeting.
* Booth volunteer schedule to be developed. Sam will spend most of his time there.
* Suite will be needed Tue - Fri.
* Need to send note to local chair to preclude any concerns.
* Discussion getting the booth listed as System Administrators Guild, Inc. - Hume to send email.

==Web site==
* We need to decide on membership policies in order to put on the site.
* Paypal will be set up as a temporary gateway for payment acceptance. Hughes to call Albrecht to get bank account info.

== Logo ==
* Discussed implications of using arrowthorpe

== Report on AH meeting ==

* Sam reported that after a meeting with senior management at AH, AH is still 100% behind this organization. We will work out a new agreement and will look at the contract for ways to cut expenses and/or share income as it is received.

== Legal issues ==
* General discussion on legal issues with with respect to USENIX.

== Adjournment ==
* Meeting was adjourned at 10:00 pm EST.

Board meeting Minutes/28 November 2005

2006-01-17T22:11:04Z

Tom:

{{SAGE not historical}}
{{minutes box|before=21 November 2005|after=4 December 2005}}

{{working paper}}

{{minutes approved|4 December 2005}}

;Present: Subject to verification Tom Perrine (chair), Trey Harris, Doug Hughes, Andrew Hume, Chris Palmer, David Parter, Stephen Potter, Pat Wilson, Sam Albrecht (note taker)

;Opened: 20:05 Eastern Time

;Closed: 22:19 Eastern Time

== Consent Agenda ==
* '''Approve minutes of {{minutes link|21 November 2005}}'''
** Wilson requests hold for redaction of 21 November minutes
* Acknowledge email vote:
*:'''MOTION: To adopt the {{policy on|Hosted mailing lists}}:'''
{{blockquote}}
=== Approved text: {{policy link|Hosted mailing lists}} ===

==== Purpose and scope ====

To advance the mission of the Association, LOPSA shall offer its members hosting services for electronic mailing lists of interest to the system administration community. Such lists are offered in order to to
* further LOPSA's mission to serve the public;
* advance the state of the profession of system administration;
* increase LOPSA's visibility in the system administration community.

This policy applies only to mailing lists created under the guidelines of this policy. This policy does not apply to official LOPSA mailing lists, including Board mailing lists.

==== List creation ====

Any LOPSA member in good standing may apply for a hosted mailing list. The application shall be made available to members on the LOPSA website.

==== Applications ====

The application for a hosted mailing list shall require the applicant to supply the following characteristics of the mailing list, as described elsewhere in this policy:
# Requested address
# Moderator addresses
# Descriptive name
# Purpose
# Subscription policy
# Moderation policy
# Archival policy

The application shall also require the applicant to agree to the obligations and responsibilities of moderating a hosted list (the '''Terms of Agreement'''), as outlined in this policy.

Applications must be approved by one of:
# the President;
# any individual invested by the Board with the power to approve such applications; or
# the Board acting as a whole.

The approver may modify parts of the application to conform with LOPSA policies, naming conventions, or for other purposes. The applicant may decline to proceed with the creation of a list under a modified application, or may appeal such modification to the Board. If an application is denied, it may be appealed to the Board. In no case shall an application's modification or denial be appealed to any person or body other than the Board.

===== Address =====

The application shall specify the address requested for the mailing list. Addresses shall be in the domain ''@lists.lopsa.org''.

In order for the application to be approved, the address must be unique (i.e., not in use by an existing LOPSA hosted mailing list) and descriptive of the list's purpose.

Use of the characters ''lopsa'' in the left-hand-side of a mailing list's requested address must be reasonably justified in the application.

===== Moderator addresses =====

The applicant shall supply the addresses of at least two LOPSA members (including him or herself) to serve as moderators of the list. All moderators must agree to abide by the Terms of Agreement.

===== Descriptive name =====

The application shall specify a descriptive name for the hosted mailing list. This name shall briefly describe the purpose of the mailing list in a manner understandable to the casual reader.

===== Mailing list purpose =====

The application shall describe the purpose of the mailing list. The purpose should serve to justify the need for the list, explain how the list furthers LOPSA's mission, and describe to potential subscribers the likely content of the list.

===== Subscription policy =====

The application shall specify one of the following subscription policies:
;Open: The mailing list is visible in the directory, and anyone can subscribe.
;Members-only: The mailing list is visible in the directory to LOPSA members, and only LOPSA members can subscribe.
;Private: The mailing list is not visible in the directory, and requires moderator approval of subscriptions.

The applicant must justify requests for private lists, and specify the criteria that will be used for approving subscriptions. Applications for private lists will not be approved without reasonable justification and objective criteria. For example, a list consisting of the maintainers of a software project or the attendees of a meeting are reasonable candidates for a private list. Self-governing subscription policies, for example subscribers voting on new list invitations, may also be acceptable with reasonable justification. In no case shall the applicant exercise arbitrary control over a subscriber list.

An Open or Members-only subscription policy shall not be construed to deny the moderator the right to ban subscribers who abuse list policy.

===== Moderation policy =====

The application shall specify whether the list allows for open posting or is moderated. Requests for moderated lists must be reasonably justified.

An open-posting policy shall not be construed to deny the moderator the right to moderate posts from non-subscribers, or to moderate posts from subscribers who have abused list policy.

===== Archival policy =====

The application shall specify whether archives of list posts are requested, and whether the public or just subscribers should have access to the archives.

Archives may be expired on a schedule as necessary. List moderators shall be given prior notice of such expiry.

==== Oversight ====
LOPSA is in no way responsible for the content of hosted mailing lists. It is the responsibility of the list moderator(s) to ensure that hosted lists are not used for illegitimate purposes. LOPSA reserves the right to take action if made aware of improper conduct on hosted lists.

==== Termination ====
A hosted list may be terminated under any of the following circumstances:
* The moderators cease performing list maintenance duties;
* The moderators are no longer LOPSA members in good standing;
* In the determination of the Executive Director (appealable to the Board), the list is no longer serving its approved purpose; or
* The list traffic becomes too great for LOPSA's resources.

LOPSA shall work with the subscribers of such lists to prevent termination if possible (for example, by transferring moderation to other members in good standing) or to transition lists gracefully to a more appropriate service.

==== Mailings from LOPSA ====
From time to time, LOPSA may send mail about LOPSA activities to hosted mailing list subscribers. Such mail may be sent via the mailing lists, or directly to list subscribers.

LOPSA may from time to time send mail to hosted mailing list subscribers on behalf of third parties. Such mail will be sent directly to list subscribers, and subscribers will be provided with a means of opting out of such third-party mailings.

==== Footers ====
Posts to hosted mailing lists may have a LOPSA-approved footer appended of no more than four 77-character lines. This footer shall only be used to publicize LOPSA and LOPSA activities.

==== Privacy ====
LOPSA or its members shall not share the subscriber list of any hosted mailing list or any addresses contained therein with any third party. The subscriber list of a hosted mailing list shall not be made available to the public without permission; at the moderator's option, the subscriber list may be made available to other subscribers or to LOPSA members.

Moderators must agree not to share the subscriber list or any addresses contained therein with any third party. For lists in which the subscriber list is visible to other subscribers, subscribers must be notified at the time of subscription (e.g., via the list's welcome message) that they must not share the subscriber list or any addresses contained therein with any third party.

==== Terms of Agreement ====

This policy shall be used as the basis for Terms of Agreement, to be provided to hosted list moderators at time of application, any time the Terms change, and on request.
{{end blockquote}}
:'''Moved by Harris, seconded by Wilson. Harris, Wilson, Potter, Hume, Hughes vote aye. Motion passes on 22 November 2005.'''

== Action Items ==
* Harris:
** Migrate all 3 wikis (Board, Public, and Drupal) to new machine - '''in progress'''
** Make changes/amendments to hosted mailing-list policy as discussed and present to Board in email motion - '''DONE'''

* Hume:
** Review minutes and provide a list of redactions pertaining to SAGECom that may now be restored - '''not done'''

* Palmer:
** Notify current membership of proposed bylaw change - '''in progress'''
** Draft a proposal for overarching webiste content/editoral direction (with Potter) - '''not done'''
** Draft a policy for formal member notifications and submit to Board by email - '''DONE; see below'''

* Parter:
** Announce Amazon Associates link to the public - '''DONE'''

* Perrine:
** Draft a business plan for LOPSA (with Wilson) - '''not done'''
** Write another note to the Advisory Council - '''not done'''

* Potter:
** Draft a proposal for overarching website content/editoral direction (with Palmer) - '''not done'''
** Decide on sponsor plaque details (with Wilson) - '''DONE'''

* Wilson:
** Draft a business plan for LOPSA (with Perrine) - '''not done'''
** Finalize LISA ribbons - '''DONE'''
** Decide on sponsor plaque details (with Potter) - '''DONE'''
** Propose a bulk-membership for sponsors plan - '''see below'''
** Work w/ Feen to come up with a proposal for Google - '''in progress'''
** Draft a "sense of the board" message regarding LOPSA's position on the Usenix negotiations - '''DONE'''

* Albrecht:
** Continue work on merchant account procurement - '''in progress'''
** get CA business license for selling at LISA vendor show - '''DONE'''
** Register for LISA - '''DONE'''
** Get membership roll in order - '''not done'''
** Recommendations on which of 3 AH options is best to pursue for us - '''in progress'''

== Standing Report ==

* Treasurer's report
** not much here - budget is in stasis pending new data
* Membership report
** now 96 members, most of them Charter ones
* Online report
** http/https working throughout site; the "lock" icon now does the right thing
** our Volunteer coordinator is ready to coordinate volunteers
** we'll look into setting up some URL monitoring for the web site

== Business plan and Budget ==
Work on the business plan will commence ASAP; the budget will be revisited shortly.

== Board meeting at LISA ==
* when, where
** Sunday Dev 4th, 9AM-6PM in "Pacific Salon 6" at the T&C
* suggested agenda items
** agenda template is now available on the wiki
* publicly announce?
** morning business meeting and brainstorming open to members (and Advisory Council members)
** the strategy session in the afternoon will be closed (business sensitivity)

== Google Ads ==
The general consensus was that it would not be in keeping with the professional image we're trying to project to sell ad space on the main page(s) of the website. Having LOPSA ads run from Google, on the other hand, sounds like a good idea if it can be done without cash outlay.

== Individual Sponsor Conversion ==

*A member would like to give us money and convert individual sponsorship to consultant at the same level sometime later. Should such conversions be allowed?
** Yes, such conversions should be possible.
*What is the distinction between the "consultant" and "corporate" categories?
** It's not entirely clear; there's really no policy, only the level and benefits table

''ACTION ITEM: Hughes to draft a response to member requesting potential sponsorship conversion''

''ACTION ITEM: Development Committee (Potter, Wilson) to draft more rigorous policy (including definitions)''

== Multi-member sponsor discount (Wilson) ==

By request, I propose the following:
* As an additional Corporate Sponsor benefit at the Silver level, the sponsor organization may enroll any number of its employees as members at the prevailing student rate (currently $25). Membership so granted may be renewed at the discounted rate as long as the sponsorship is in effect; should the sponorship lapse, employees may renew, but at the normal individual member rate

Discussion brought up the following points:
* the discount should not be tied to the student rate (soon to be 50% off of the non-student), but rather a smaller and fixed percentage (10-15%)
* other professional organizations should be investigated to see whether they offer such a discount, and if so how much

This issue has been tabled pending market investigation.

== Lifetime membership ==

''Tabled until 4 December 2005 meeting''

== Approval of Notifications policy (Palmer) ==

Approval of the {{policy link|Membership notification}}.

{{blockquote}}
'''"Normal communication channels" for the publication of notices to the membership where required, such as bylaw amendments, election notices, and the like, shall consist of:
'''*Publication of the notice on the main page of the LOPSA website
'''*An email sent to the active members of LOPSA. The list of email addresses used for notification shall be no more than 10 days old at the time of sending, and generated from the current membership database.

'''All such emails must be sent from a non-personal address, notify@lopsa.org.

'''All such communications should contain clear instructions on how to respond with comments in such a way that all such comments are available to any director.'''
{{end blockquote}}

'''MOTION to amend to include a defined source email address (notify at lopsa dot org) by Palmer, seconded by Harris- passes.'''

'''MOTION to approve policy as amended by Palmer, seconded by Harris - passes

== New Business ==

=== Hosted mailing lists amendment ===

'''MOTION: To amend the {{policy on|Hosted mailing lists}}, by adding the following text to section 5 (Termination):'''
{{blockquote}}
Lists may also be terminated at the moderators' request. Notice shall be sent to the mailing list warning of pending list termination. If other LOPSA members volunteer to be new moderators, LOPSA may work with such volunteers to preserve the mailing list.
{{end blockquote}}

'''Motioned by Harris, seconded by Potter - passes.'''

=== Sense of the Board Re: USENIX/LOPSA negotiations and future ===
{{blockquote}}
'''MOTION: That it is the sense of the Board that until recently, the LOPSA Board has held back from significant work on its programs pending resolution of its negotiations with USENIX. It has become clear that there will not be a timely conclusion to the USENIX negotiations, and therefore the LOPSA Board has decided to go forward with our programs. LOPSA remains open to finding common ground with USENIX, but our main focus is now on our members, and our profession.
{{end blockquote}}

'''MOTION to amend by Harris, seconded by Hume - passes'''

'''Moved by Harris seconded by Hume - passes, two opposed (Parter, Potter)'''

=== Usenix Agreement Status (Hume) ===
It seems that Usenix is planning to keep the SAGE members, so there can be no outsourcing. Usenix's position might change if LOPSA gets the (c)3 status.

''ACTION ITEM: Albrecht to call IRS about the application status.''

== Adjournment ==
'''MOTION to adjourn by Hume, seconded by Wilson - passes.''' Adjourned at 22:19 EST

Board meeting Minutes/14 November 2005

2006-01-17T22:10:34Z

Tom:

{{SAGE not historical}}
{{minutes box|before=7 November 2005|after=21 November 2005}}

{{working paper}}

{{minutes approved|21 November 2005}}

;Present: Tom Perrine (chair), Andrew Hume, Stephen Potter, Chris Palmer, Doug Hughes, Trey Harris, David Parter, Pat Wilson (note taker)

;Apologies: Sam Albrecht

;Opened: 20:05

;Closed: 22:24

== Consent Agenda ==
* '''Approve minutes of {{minutes link|7 November 2005}}'''

'''MOTION: Hume moves, Potter seconds approval of consent agenda - passes'''

== Action Items ==

*Harris:
** Draft a procedure for the vacancy appointment and charge for the Leadership Committee '''- not done'''

*Hume:
** Continue to pursue parallel negotiations with Usenix Board members '''- DONE/ONGOING'''
** Review minutes and provide a list of redactions pertaining to SAGECom that may now be restored '''- not done'''
** Send mail to Usenix regarding getting booth listed as The System Administrtators Guild, Inc '''-DONE'''

*Hughes:
** Get bank info from Albrecht for paypal account '''-DONE'''

*Perrine:
** Draft a business plan for newSAGE (with Wilson) '''-not done'''

*Wilson:
** Draft a business plan for newSAGE (with Perrine) '''-not done'''

*Albrecht:
** Continue work on merchant account procurement '''-incomlete; see below'''
** Sign up for volunteer's bof '''-DONE'''

== Sponsorships ==

Much discussion regarding the possibility of including a free membership after a certain level for individual sponsors, whether or not we should offer lifetime memberships, and whether to allow pre-payment of membership for a small number of years. Parter notes that there may be problems with credit card companies on the prepayment topic.

''ACTION: Potter and Wilson to draft a proposal regarding membership for sponsors and the other issues.''

* new sponsors

LOPSA thanks new Founding Individual Diamond Sponsors Greg Rose, AEleen Frisch, Jennine Townsend, and Pat Wilson.

As it's now clear that LOPSA is a separate entity from Usenix, new potential sponsors can be approached.

== Online presence update ==

* LOPSA now has Amazon Associates, donorg.org, and (mostly) PayPal accounts.
* the website has made incredible (and incredibly rapid) progress; it's got a news aggregator (RSS feed), blogging, and mailing lists already. Coming soon are the volunteer profiler, a mailing list -> forum gateway, Kim Wallace's tools project, a potential book review project, and e-commerce/online store. Concerns about whether the online store might cause us to hit our Verisign account limits too quickly. An online poll for the logo color will be conducted for the next 24 hours.

''[JD Welch joins the call at 20:40]]''

''ACTION ITEM: Perrine to investigate Google ads and the possibility of a Google Foundation grant''

* lopsa.org is now the main site - systemadministrators. org is a re-direct. There are SSL certs for both, so things should work regardless.

* editorial direction for the site will become a major issue soon. Potter to lead.

== Name and Logo ==

* Bylaw change

'''MOTION (Harris, Hume second): Amend [[SAGE Bylaws#Name|Article 1, Section 1]] of the Bylaws to read "The name of the organization shall be the League of Professional System Administrators, incorporated as The System Administrators Guild, Inc.... " (continue as in the current Bylaws). - passed '''

''ACTION ITEM: Palmer will notify current membership of proposed bylaw change''

''ACTION ITEM: Albrecht to get membership roll in order''

* Logo

It was agreed to poll LOPSA web-site members (who will presumably be official LOPSA members once a payment menchanism is in place) regarding the color and look of the LOSPA logo. Poll to run on the web-site until 9PM EST on 15 November (approximately 24 hours)

* Business cards

Welch and Solanki will work on getting business cards re-designed (with the new name and logo) and ordered.

== LISA status report ==

* Booth
** in the vendor exhibition, next to Sendmail, Inc
** will need artwork for a banner and posters
''ACTION ITEM: Wilson to make up a booth schedule''

''ACTION ITEM: Wilson to find out how much electricity to booth will cost''

* Suite
** Perrine has confirmed as of 11/10 the ground level suite for Tuesday 12/6 night through Saturday 12/10 morning, awaiting confirmation number, etc.

''ACTION ITEM: Perrine to verify suite location, arrangements''

* Merchandise
** arrowthorpe pins
** stickers - good quality vinyl is the priority
*** "leagues ahead"
*** arrowthorpe
*** t-shirt - innocuous one at booth
*** laminating
*** ribbons: LOPSA, LOPSA Board

''ACTION ITEM: Parter, Welch, Wilson to finalize and order stickers''

''ACTION ITEM: Wilson to investigate ribbons''

''[Welch departs 21:29]''

== New Potential Projects ==
* Mark Lamourine's "Day in the Life" concept
This will be discussed in the Dec 4 meeting.

== Advisory Council (Perrine) ==

It was agreed that the Advisory Council be thanked for their previous work and each asked whether they'd care to continue now that so much has changed. LOPSA Advisory Council members will need to sign an NDA.

''ACTION ITEM: Perrine to draft and send email to current Advisory Council members.''

== Leadership Committee (Perrine) ==

'''MOTION: Perrine moves (Hughes seconds) that we invite the members of the Leadership Committee

* '''Greg Rose, chair
*''' Esther Filderman
*'''Adam Moskowitz
*'''Mario Obejas

'''to be Founding Members of LOPSA. They believed in each of us individually, the promise of an independent organization, and were instrumental in creating the new organizatsion. I hope they still believe in the org and the process, and we should thank them for that support in a meaningful, public way''' - passes

''ACTION ITEM: Harris to notify Leadership Committee''

==USENIX Stuff==

Little response to posting of newSAGE budget. Hume is working on another proposal to Usenix using the new state of things as a baseline.

''ACTION ITEM: Hume to email Usenix Board regarding their receipt of the Nov 18th report''

== New Business ==

=== Credit Card Processing ===

* '''Credit Card Acceptance''' - We are very close to having acceptance from Verisign to process credit cards. We need to decide if we want to start incuring the annual cost - about $500. I checked with the accounting department and there is not a monthly service charge associated with this. We will also need to agree to move to iMIS, AH's membership management software, and set up the software and credit card processes at the same time. Since we are a new organization, our limits would be $1,000 per day and $25,000 per month.

=== Membership classes amendment ===
* '''MOTION (Harris, Potter second): Amend {{policy on|Membership classes}} to include the following benefits for Individual Members:'''
{{blockquote}}
All benefits as defined by the board, specifically including:
* Right to vote in all LOPSA elections
* Access to members-only LOPSA web content
* Access to members-only LOPSA web archives
* Access to participate in members-only LOPSA mailing lists
* Opportunity to be involved in members-only project- or topic-specific groups
* Member discounts on selected LOPSA merchandise and publications
* Other benefits as they are developed
{{end blockquote}}
:'''and delete all "Notes" text for Individual Members.''' -passes

=== Governance document dissemination ===
* Discussion whether to migrate to Drupal site for governance documents, or whether to continue with Board wikis

''ACTION ITEM: Harris to migrate all 3 wikis (Board, Public, and Drupal) to new machine''

== Notes/announcements ==
* Sam will be hard to get this week. For emergencies, call his cell. Think "nice weather" for 36 hours on the road with two cars, one wife, one turtle, two cats, and 100+ rabbits.

* Thanks to Palmer for holding IRC "office hours" today

* Thanks to Hughes, Potter, Parter, and all for great work this week.

== Adjournment ==
'''MOTION to adjorn by Hume, seconded by Hughes''' -passes. Adjourned at 22:24 EST

Board meeting Minutes/15 August 2005

2006-01-17T22:08:54Z

Tom:

{{SAGE historical}}
{{minutes box|before=8 August 2005|after=22 August 2005}}

{{working paper}}

{{minutes approved|22 August 2005}}

;Present: Tom Perrine(chair), Geoff Halprin, Trey Harris, Doug Hughes, Andrew Hume, Chris Palmer, David Parter, Steve Potter, Pat Wilson, Stacey Schmidt, Sam Albrecht (note taker)

;Opened: 8:04 PM EDT

;Closed: 9:33 PM EDT

== Consent Agenda ==
* Approve minutes of {{minutes link|8 August 2005}}
* Interim Board minutes of 12 July 2005 were removed from the consent agenda.
* '''Motion by Perrine to approve the consent agenda, seconded by Hume, none opposed, motion passes.'''

== Approve Interim Board Minutes ==
* '''Motion by Halprin to approve Interim Board minutes of {{IB Minutes link|12 July 2005}}. Seconded by Harris, none opposed; Hughes, Palmer, Perrine, Potter, Wilson abstain; motion passes.
* ''ACTION- Harris to write minutes from General Membership meeting on 7/18/05.''

== Status of Action Items ==

* Perrine - contact Greg Rose to report change in number of members, ask for committee member names '''- Done'''
* Hume - MOA to USENIX '''- Done'''
* Hume - "sense of board email" regarding Transition Committee charter to be sent to Geoff '''-Done'''
* ''ACTION- Hume to forward "sense of board email" regarding Transition Committee charter to entire board.''
* Parter - email to Ellie Re: approval for SAGE staff to work directly with USENIX staff on transition issues '''- Ellie's position is to wait until the agreement is signed.'''
* ''ACTION- Parter to email Ellie next week after agreement completion.''
* Perrine - "thank you" emails sent to people on the Thank You List'''-Not yet complete, 3 of 6 are drafted and need board review.'''
* ''ACTION- Perrine to finish 3 remaining draft emails and post on wiki for board review. Upon review, Perrine to send thank you emails.''
* Hume and Albrecht - interim status of reimbursement policy '''-Not yet complete'''
* ''ACTION- Hume and Albrecht to work on reimbursement policy for next board call.''
* Harris - status of "policy process" AKA the "policy policy" '''Not yet complete'''
* ''ACTION- Harris to complete draft of "policy policy."''

== Transition Committee ==

* Discussion about transition committee charter.
* Same place as last time. :-)
* '''Motion by Harris to have all text under section 2 added (as posted on the wiki), seconded by Hume, none opposed, motion passes.'''

== Budget Approval ==

* Budget and chart of accounts are not yet ready to be discussed.
* ''ACTION- Hume to work on budget and chart of accounts for discussions on the August 29th board call.''

== Update on IRS filing status ==
* Geoff: see Government officialdom page
* Still waiting on hard copies from Cheswick.
* ''ACTION- Albrecht to call IRS this week to check on status, preferably after hard copies of documentation are received, and post results on mail list.''

== Update on AH contract status ==

* Halprin has posted contract with legal comments on the board only wiki.
* ''ACTION- Board to review and comment on contract.''
* ''ACTION-Halprin to take board and legal comments to Pawlucy (MacMillan) for discussion/negotiation.''

== Discussion of SAGECom meetings ==
* USENIX wants to discuss options with SAGE booklets. USENIX made two suggestions for what they would like following the completion of the USENIX/SAGE agreement (and the termination of joint rights); 1) continue with the current publishing arrangement, and 2) offer booklets to USENIX members at a discount.
* Membership growth will be measured by adding the number of USENIX/SAGE members to the SAGE only members and will be over the period of January 2, 2006 to January 2, 2007.
* ''ACTION- Board to review document on wiki and add comments/suggestions.''
* ''ACTION- Hume to turn into a legal document following board review/approval next week.''

== Meeting with David Blank-Edelman ==
Discussion of the ideas & tone of meeting with David, and what we want to
do of the types of options ahead of us to promote & work on LISA (Palmer)

* Palmer reported that David is very supportive of the new SAGE and has lots of ideas/suggestions for them. David has offered to help and support SAGE.

== Discussion of communications to members about status ==
— see discussion
* ''ACTION- Hume to draft correspondence to members and send to Palmer for review.''
* ''ACTION- Palmer to review correspondence to members from Hume and bring to board for discussion at the next board meeting.''

== Value of Membership ==
(Discussion of Membership value proposition wiki page - needs to lead to brochure content, etc.

* Membership value proposition is to be used as a basis for pulling content for various publications/materials such as the membership brochures.
* ''ACTION- Board to continue work on wiki regarding membership value and to discuss next board call.''
* ''ACTION- Albrecht to review strategic planning session notes, specifically "you are a sysadmin if..." and post on the wiki soon.''

== New Business ==

* ''ACTION- LISA committee to decide on which ideas they want to implement and then bring those ideas back to the board for approval.''

== Notes/Announcements ==

== Adjournment ==

* '''Motion by Hume to adjourn at 9:33 PM EDT, Seconded by Palmer. None opposed, motion passes.'''

Board meeting Minutes/12 September 2005

2006-01-17T22:08:08Z

Tom:

{{SAGE historical}}
{{minutes box|before=7 September 2005|after=19 September 2005}}

{{working paper}}

{{minutes approved|19 September 2005}}

{{redactions below|26 September 2005}}

;Present: Tom Perrine(chair), David Parter, Geoff Halprin, Doug Hughes, Pat Wilson, Trey Harris, Stacey Schmidt (note taker)

;Apologies: Sam Albrecht, Stephen Potter, Chris Palmer

;Opened: 8:03 PM EDT

;Closed: 9:26 PM EDT

== Consent Agenda ==
* '''Approve minutes of {{minutes link|7 September 2005}}'''
* '''Approve redactions of {{minutes link|29 August 2005}}'''
* ''' Motion by Wilson to approve the consent agenda. Passed unanimously.'''

* '''Parter holds minutes of {{minutes link|29 August 2005}} for further redaction'''

== Action Items ==

*Harris:
** Draft reimbursement policy based upon samples from Schmidt. — '''Done- See draft at "Travel and reimbursement"'''
** ''ACTION- Board to review and discuss on 9/19/2005 board call''
** Draft call for volunteers for resumé project viability assessment — '''DONE — see draft'''
** ''ACTION- Harris to email call for volunteers for resume project viability assessment''

* Hume:
** Work on budget and review chart of accounts.
** ''ACTION: Budget with AH expenses to be coming out in about 3 weeks''
** ''ACTION: Hume to work with Albrecht to create an annual budget''

* Palmer:
** Palmer to write letter for potential sponsors. '''Not done - need mission statement'''
** ''ACTION- Moved to next weekend as Palmer was not present''

* Parter
** ''ACTION: Parter will send business card file to Albrecht after talking to JD.'' '''Template created- see template and sample at "Communications"'''
** ''ACTION: Parter to look into pricing of having mission on back''
** ''ACTION: Present (with Hughes) draft plan for website.''-'''Still in progress'''

*Albrecht:
** ''ACTION: Albrecht will work with Harris and Palmer to take brochure to next stage.''-'''Remains action'''
** ''ACTION: Albrecht to send out July and August expenses with the new accounting codes.''-'''Remain action'''

*Development Committee:
** Work on sponsorships
*** Define sponsorship levels for corporate and individuals and benefits thereof. '''Done- See draft'''
** '''Motion by Wilson to accept the individual and consultant benefits tables. Seconded by Hume. None opposed, motion passes.'''

*LISA Committee:
** Meet to decide on which ideas they want to implement and bring those ideas to the board for approval for the 08/29/05 board call. ''ACTION: Perrine owes notes from meeting.''-'''Done'''
** Pricing on logo items for LISA.
*** ''ACTION: Perrine to send list of promotional items to Albrecht.''
** ''ACTION: Schmidt to find out about any licensing needed to sell items in CA.''
** ''ACTION: Schmidt to look into merchant account issue- Back up plan.''

== Code of Ethics review ==

Discussion of draft Charge to the review committee and committee composition (Parter)
* See "Code of Ethics review"
** ''ACTION- Parter to incorporate comments on wiki for next board call''

== Sponsorships ==

* Sponsor Status - Development Committee Report
** BitPushers-'''Waiting on contact to approve gold level sponsor'''
''{48 words redacted - business sensitivity}''

* "SAGE supporter" graphic for sponsor sites

== Policy ==
'''Approve {{policy link|Policy creation and maintenance}}''' (Harris)
** '''Motion by Harris to accept the policy creation and maintenance policy. Seconded by Hume. None opposed, motion passes.'''
{{blockquote}}
=== Approved text: {{policy link|Policy creation and maintenance}} ===

==== Purpose ====
Policy is the '''means''' by which the Board governs. Every policy must have one of the following purposes:
# '''Delegation''' of an end (such as a program, or project) that furthers the Mission, e.g.:
#* Policy on publications
#* Policy on conferences
#* Policy on a member benefit
# Ensuring organizational '''governance''' and prudence, e.g.:
#* Finance policy
#* Reimbursement policy
#* Bylaws
# Specifying some aspect of the '''Board relationship''' with members, staff, or the public
#* Privacy policy
#* Communications policy
#* Sexual harassment or nondiscrimination policies
# Specifying '''internal policies''' for how the Board works
#* Committees policy
#* Reimbursement policy

Some policies will straddle #2-4 above (e.g., reimbursement policy). Delegation policies, however, should be self-contained, in order to promote clarity and honesty in delegation.

==== Scope ====
The Association specifies how it works via policies, processes and procedures.
; Policy: Documents that state the will of the Board ('''goals''' or '''ends''') and mechanisms for handling points of concern, risk, or anxiety ('''limitations''').
; Process: Structures that ensure oversight, preservation of rights, and stability. Processes are included in policy, largely as a manifestation of limitations.
; Procedure: Implementations of the policy and process. Procedures are ''not'' included in policy.
For instance, a policy on logoed apparel might state that apparel should be comfortable and attractive to promote the Association's visibility (''policy''), and that samples should be procured before production to ensure this (''process''). But the policy should ''not'' specify the type of fabric, how samples are procured, who gets the sample, and so on (''procedure'').

==== Minimalism ====

Policies should be ''minimal'' — they should not overspecify. Policies should be adaptable to changing conditions without requiring constant amendment.

Implementations should not be specified in policy. Policies should be "Board-level" documents. Purpose and rationale ''should'' be specified, however.

Board relationship and internal policies, for example the {{policy on|Board votes via email}}, are an exception. These should be less minimal because the "implementors" are, by definition, the Board itself.

==== Completeness ====

Minimalism should not lead to a lack of ''completeness''. The Board should write policy such that it would be happy with ''any'' reasonable implementation that adheres to the policy's wording.
In particular, the Board should take care to include limitations precluding results the Board would find unacceptable.

==== Policy ownership ====

The Board should be invested in policy. The Board should ''craft'' policy to document the will of the Board, without engaging in rubber-stamping, word-smithing or criticizing. In practice, one or more individuals may be assigned to write a policy proposal. But the approved policy belongs to the Board, not the authors of any particular proposal.

In order to keep policy vested in the Board, authors of proposed policies shall call out decision points, be ready to explain the ramifications of such choices, and be ready with alternate language.

==== Delegation policies ====

The Board is not the implementing body of the Association's goals; that role falls to staff and volunteers. The Board expresses its will for programs, projects and other ends via delegation policies.

===== Honest delegation =====

In drafting delegation policies, the Board should strive to ''delegate honestly''.

Delegation policies should pass the '''Plain English Test''': An uninterested third party should be able to read the text of a policy, look at the results, and be able to judge whether the results meet the requirements of the policy.

Policy is the "in-band" communication mechanism from Board to implementors. "Out-of-band" communication (statements by liaisons, sense-of-the-Board communiqués, etc.) are strictly advisory or interpretational; if substantive course-corrections are required, the policy should be amended.

===== Amendments =====

If the result of a delegation is unsatisfactory, but the results meet the "Plain English Test", the policy should be amended to encapsulate the Board's new understanding. Simply telling implementors to try again is unacceptable.

When amendments to delegation policies are made, they should ideally be ''clarifications'' where the policy could be read as ambiguous. Otherwise the Board can (rightly) be accused of changing the rules after the fact. If the Board learns, after delegation, that it requested the wrong thing, it should own up to its error and amend the policy.

Implementors being delegated ''to'' must be made aware of this process before implementation begins. If a delegation policy is to be amended after implementation has begun, the implementors should ideally be involved in the process; but they must be made aware that the process is not a negotiation, and the Board holds final authority.

==== Maintenance ====
Policies should be living documents; moribund or irrelevant policies should be discarded or revitalized.

If a policy cannot be exactly followed by the "Plain English Test", the policy should be fixed. Saying that things have changed, or that the policy must be put into context, is unacceptable.

If programs end or circumstances change, the policies should be '''retired'''. A retired policy is effectively repealed, but is moved aside and kept for historical record as a policy that worked, separate from repealed policies that were rejected because they didn't work.
{{end blockquote}}

== Board Meeting at LISA 2005? (Perrine) ==

Should we (do we need to) have a half or full day meeting for the Board at LISA 2005?
* ''ACTION- Tentatively plan to have full day meeting on Sunday, agenda input to be posted on wiki and voted on in the 09/19 or 09/26 board calls.'' Major focus expected to be Strategic Planning and next steps for (user) transition and membership drive.

== SAGECom ==
highlights of SAGECom call today. highlights:
* intro erk-
* booklets are good, except they get electronic access to jobs booklet (unupdated)
* membership growth disagreement- membership must be 2362 by December 2006
** Discussion:
*** Halprin- wanted to ensure that Kirk will agree
*** Harris- fine with number as long as can do trial memberships
*** Hughes- agreed that SAGE can achieve the number if no $ amount is tied to it
*** Hume- added that number will be audited and the USENIX board has to approve membership report
*** Parter- membership must be credible-true members, not just giving it away.
*** Perrine- agreed with the membership number
*** Wilson- wanted to ensure that the number won't be misinterpreted.
* money flows up front
* 3 letters have to be part of agreeement and approved by both boards (Albrecht joins the call at 9:03 PM)
* contiguous events have to be small or approved by Usenix, timing changed from -60,+60 to -90,+30
* need for dynamic membership auth during prereg.
* ''ACTION- Hume to talk to Mike tonight after board call- Points to be made are...''
** ''Intro- It was not a joint decision by the SAGE exec committee and USENIX board.''
** ''Make sure that it is clear that USENIX cannot just decide at any time whether SAGE is meeting the criteria, timeframe must be clear''

== Toorcon? (Wilson) ==

* do we want to do anything (is there anything that can be done) at ToorCon this weekend?
** ''ACTION- Wilson to talk up SAGE''

== Next item ==

== New Business ==

=== JD as Art Director===
** '''Motion by Halprin to engage JD as art director for SAGE with the ability to use the title and art work for portfolio, other benefits remain open for future discussion. Seconded by Hume.'''
** ''' Motion amended to add job description to be submitted by JD. None opposed. Amendment passes.'''
** '''Motion by Halprin to engage JD as art director for SAGE with the ability to use the title and art work for portfolio, other benefits remain open for future discussion and JD to submit job description. Seconded by Hume. None opposed, motion passes.'''

== Notes/announcements ==

== Adjournment ==
** ''' Motion by Hume to adjourn. Seconded by Halprin. None opposed, meeting adjourned at 9:26 PM EDT.'''

Board meeting Minutes/10 October 2005

2006-01-17T22:06:41Z

Tom:

{{SAGE historical}}
{{minutes box|before=3 October 2005|after=17 October 2005}}

{{working paper}}

{{minutes approved|17 October 2005}}

{{redactions below}}

;Present: Tom Perrine(chair), Andrew Hume, Stephen Potter, Chris Palmer, Geoff Halprin, Doug Hughes, Pat Wilson, Trey Harris (note taker), David Parter

;Apologies: Sam Albrecht

;Opened: 20:03

;Closed: 22:28

== Consent Agenda ==

* '''Approve redactions of {{redacted minutes|7 September 2005}}'''
* Resolve an ambiguity in {{policy link|Board votes via email}}:
{{blockquote}}
'''MOTION: That the {{policy on|Board votes via email}} be amended as follows:'''
:Replace ''A quorum of the Board has voted aye'' with ''A quorum of the Board, excluding abstentions, has voted aye''.
{{end blockquote}}
* Acknowledge email vote, superceding motion of {{minutes link|3 October 2005}}:
:'''MOTION: Adopt and distribute the "Proposed report to the USENIX Board". Moved Hume, second Hughes. Aye: Hume, Hughes, Palmer, Perrine, Wilson, Potter. Abstain: Harris, Halprin, Parter (conflicts of interest). Motion passed 5 October 2005.'''
: ''{Report redacted; negotiation sensitivity}''

'''Motion: Approve Consent Agenda. Moved by Hughes, Wilson seconds, passes.'''

'''MOTION: Table remaining agenda items and enter executive session. Moved by Harris, seconded by Wilson. Motion passed.'''

== Executive session ==

''Halprin joins call at 20:07.''

''Executive session ends at 22:08.''
Results of Executive session:
* '''MOTION: Board declines request by Mike Jones to provide a 2006 budget on the accelerated schedule by 11 October 2005, and will continue to work on budget on previously agreed schedule. Passes by consent.'''
* '''MOTION: Board reauthorizes continued work on agreements with USENIX on previously agreed schedules, including June 2004 USENIX motion. Passes by consent.'''
* '''MOTION: Board to draft communiqué to SAGE Advisory Council briefing them on current negotiation situation, and seeking advice on options. Passes by consent.'''
*:''ACTION: Harris to begin draft on wiki.''
* '''MOTION: Members to be notified through October Memo-to-Members that negotiations are proceeding with some difficulty, and that further details will be forthcoming. Passes by consent.'''
*: ''ACTION: Palmer to draft on wiki.''

'''MOTION: Table rest of agenda for next meeting. Harris moves, Palmer seconds. Passed by consent.'''

== New Business ==

=== Halprin resignation ===
* Halprin tenders resignation, effective immediately, on advice of counsel with regard to negotiations in progress between USENIX and SAGE.

'''MOTION: Board reluctantly accepts Halprin's resignation with profound regret and thanks. Motion by Harris, second by Potter. Passed by consent.'''

'''MOTION: Halprin invited to join SAGE Advisory Council. Motion by Palmer, second by Hughes. Passed by consent.'''

== Adjournment ==
'''MOTION TO ADJOURN by Palmer, second Wilson. Adjourned at 22:28.'''

Main Page

2005-12-12T03:09:38Z

Tom: /* Sponsorship */

This site is protected by login for edits.

{{blockquote}}
'''NOTE:''' This site is ''not'' sponsored by SAGE or the USENIX Association. Use of the word "SAGE" in this site is largely historical. We will be removing inappropriate references to "SAGE" shortly.
{{end blockquote}}

__NOTOC__
== News ==
* [[Memos to Members | SAGE Memo to Members archive]]
* [[Minutes | SAGE Board meeting Minutes]]

== Sponsorship ==
* [http://lopsa.org/Sponsorships LOPSA Sponsorship Levels and Benefits]

== Governance documents ==
* [[SAGE Bylaws]]
* [[SAGE Policies]]

== 2005 Board of Directors Election Results ==

* [[2005 Election Results]]

An [[2005 Candidates' Info Packet|information packet]] was provided to candidates and the public prior to the election.

GovernanceWiki:About

2005-09-09T15:27:47Z

Tom: removed Interim Board, election stuff, etc.

This wiki is to disseminate information from the SAGE Board to SAGE members and other interested parties.