Pckizer: publish minutes: 2008/05/12

2008-10-06T21:41:38Z

publish minutes: 2008/05/12

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{{minutes box|before=28 April 2008|after=9 June 2008}}

{{working paper}}

;Present: Trey Harris (chair), Chris Palmer, David Parter, Stephen Potter, Jesse Trucks, Derek Balling, Matthew Barr, Philip Kizer, Deepa Solanki

;Guests: Sam Albrecht

;Absent: Bob Apthorpe

;Opened: 8:07pm <b>Eastern Time</b>

;Closed: 10:05pm <b>Eastern Time</b>

== Consent Agenda ==
* '''Approve minutes of {{minutes link|28 April 2008}}'''

''Consent agenda passes.''

== Executive Session (Harris) ==
* ''Executive Session called by chair, with Solanki and Albrecht invited to report.''

''Board enters executive session with Solanki and Albrencht at 8:08pm EDT.''

''Board exits executive session at 8:33 EDT.''

== Disposition of matching gift programs (Harris) ==

The question has come up of how funds disbursed through a corporate matching gift program should be considered with regards to sponsorship. A policy needs to be drafted, but first the Board needs to answer (at least) two questions:
# Does the ''employee'' get individual sponsorship credit for the funds from a corporate match?
#* Consensus is ''yes'', with the proviso that the employee must have personally directed the funds and that the employer had no choice in where the funds were directed.
# Is the ''employer'' offered corporate sponsorship for the funds from an employee-directed corporate match (which they can decline)?
#* Consensus is ''no'', but:
#** LOPSA wishes to encourage matching programs, so when appropriate will send a note of thanks or other such informal recognition to the corporate matcher
#** Companies that do a directed drive for giving to LOPSA involving a match ''should'' receive some sort of sponsorship credit, to be decided on an ad-hoc basis

* Comment Bullet Points:
**Treat the payment as a bonus therefore should be credited to employee and this is who should receive recognition.
**Companies are not usually looking to advertise their charitable deeds, appropriate to recongnize the individual.
**If one large check is received from a company (with no names), they can be approached at that point - case by case basis.
** Some board members feel the company should get the recognition as it is their money. If we had a large number of checks coming in, would we contact the company to decipher names?

''Albrecht departs at 9:00 EDT.''

== Standing Reports ==

* Executive Director's report
** Bitpusher may be doing a mailing through AH. Touched base with Halligan. Waiting to confirm.
** Cafepress account - $7 per month. No action in two years. Close or promote?
** Basecamp - OK to move forward. Will start uploading all open items.
** Membership Brochure - resend to Trucks and Palmer.
** Member survey - Sample questions sent to board. Still pending review.
** Founding member certificates - verbiage received. Will be mailed out this week.
** Health Insurance - document to Exec Committee for review.
** Jobs Board - Still need to review free postings and possible spamming issues.
** Stock Brockerage application. - in progress.

* Treasurer's report ''(second meeting of the month only)''

* Membership report

* Technical services report

* Conference/events activities report

* Development report ''(Meeting focus at first meeting of the month)''

* Upcoming MtM ''(last meeting of the month only)''

''Solanki leaves at 9:08 EDT.''

== Action Items ==

* All:
** Pearson discount?
*** Potter to send a message to Pearson contacts.
** How do we handle items falling through the cracks when sent to ''board@''?

''Trucks leaves at 9:16 EDT.''

== Executive Session (Harris) ==
''Board enters executive session at 9:19 EDT.''

''Board exits executive session at 10:04 EDT.''

* Reported out of executive session:
::'''MOTION: To appoint and authorize a committee of Trey Harris, Philip Kizer and Stephen Potter to discuss legal issues with outside counsel, authorized to spend up to $1000 in so doing.''' ''Motion passed.''

== Adjournment ==

'''MOTION to adjourn by Balling, second Barr.''' ''Passes.''

''Board adjourns at 10:05 EDT.''

Board meeting Minutes/12 May 2008 - Revision history

Pckizer: publish minutes: 2008/05/12