Trey at 01:36, 18 February 2006

2006-02-18T01:36:03Z

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{{minutes box|before=16 January 2006|after=30 January 2006}}

{{working paper}}

{{minutes approved|30 January 2006}}

{{redactions below}}

;Present: Tom Perrine (chair), Matthew Barr, Trey Harris, Doug Hughes, Andrew Hume, Chris Palmer, David Parter, Stephen Potter, Pat Wilson (note taker), Sam Albrecht

;Opened: 20:04 Eastern Time

;Closed: 22:02 Eastern Time

== Consent Agenda ==
* '''Approve minutes of {{minutes link|16 January 2006}}'''
'''Consent agenda approved.''' Potter holds minutes of 16 January for redaction.

== Action Items ==
=== Board Committees ===

* Development Committee (Wilson/Potter)
** Potter, Wilson - Draft more rigorous sponsorship policy (including definitions) - '''in progress'''
*** First draft on wiki
** Wilson - Work on a proposal for ''{Name redacted; business sensitivity}'' - '''no action'''

* Partnership and Liason Committee (Perrine)
** Perrine- Write another note to the Advisory Council as soon as biz plan first draft complete - '''on hold'''

* Leadership Committee (Greg Rose)

* Policy Committee (Harris)

* Communications Committee
** Palmer -- Fix the problem with the postcard - '''in progress'''. ''further modifications to the information collected on the form were requested''

* Membership Committee
** Harris, Albrecht - membership kit - '''in progress'''. ''issues concerning proper reproduction of the Code of Ethics will be investigated''
** Harris - draft "welcome email" for new members - '''almost complete'''
** Parter - send "welcome email" to new members - '''will send tonight'''
** Hume - Contact the individuals who had expressed interest in a life membership and try to sell multi-year instead - '''still no response. action item will be dropped'''

=== Program Committees ===

* Conference Planning Committee (Wilson/Perrine)
** Barr, Perrine, Wilson - Review charter for Conference Committee and propose a structure to address issues related to participating in conferences and trade shows, including setting criteria for participating, goals. base budgets, etc. - '''Done'''
** Finnalize the structure and decide about SCALE participation by 20 January - '''Done''' ''it was noted that there should be a press release concerning LOPSA's participation in the event''

* Technical (Online) Services (Hughes/Parter)
** Albrecht, Hughes - extend member database (expected first look 8 Jan) - '''in progress; pending staff review'''
** Parter - add verisign credit card processing - '''almost done''' ''some minor cleanup remains''
** Parter - make "staff@" alias for Solanki and Albrecht. '''Done'''

* Content Services Committee (Palmer/Potter)
** Palmer, Potter - Contact other LISA '05 content contributors with hosting offer - '''no action'''
:''Palmer and Potter will temporarily act as content editors until the committee framework can be finalized and volunteers recruited.''

=== Non-Committee ===

* Financial
** Albrecht, Hume, Parter - Work on integrating databases and financial procedures - '''in progress; see above'''

* Albrecht:
** Give a plausible estimate of fully loaded member cost - '''no action'''

* Barr:

* Harris:
** Find the Wiki page of 90-day services and relay the location to the rest of the Board - '''Found'''
** Put an item on this agenda regarding how the Membership Committee would like to proceed regarding membership drives - '''no action'''

* Hughes:

* Hume:
** Review minutes and provide a list of redactions pertaining to SAGECom that may now be restored - '''no action'''
** Contact Usenix regarding how much of the $10000 allocated to the spinoff startup remains. - '''no reply from Usenix''' ''qualifying expenses should be sent to Hume for tracking purposes''

* Palmer:

* Parter:

* Perrine:

* Potter:
** Update the Code of Ethics Review committee charge - '''in progress; mail sent to committee'''

* Wilson:

* All:
** Flesh out charges/specifications for 90 day services - '''in progress.''' ''projects should be defined by 30 January''

== Standing Reports ==

* Treasurer's report
* Membership report
** 264 members with online accounts
** 34 members without online accounts
** 298 total (+10 from last week)
** 14 pending payment

It was decided that a "how did you find out about us" question should be part of the requested information for new members.

''ACTION ITEM: Hughes to add a "how did you find out about us" question to the new member process.''

* Online report
** verisign credit card interface almost done
** new "membership" product type almost done (automates membership bookkeeping)
** 460 online accounts (some duplicates)
** 324 on announce list
** 346 on discuss list
** 337 on tech list
** 263 on profession list
** other mailing lists:
*** 188 on config-mgmt
*** 105 on ethics-review
*** 37 on lopsa-regional-project
*** 11 on lopsa-us-az
*** 36 on resume-interest

There are still a fair number of people with accounts on the site who aren't members - it's probably time to contact them.

''ACTION ITEM: Hughes to generate report regarding how recently non-paid folks have visited the site''

== USENIX Liason ==
USENIX has requested that we select a liaison to them.

'''MOTION by Hughes, seconded by Potter to appoint Hume to the USENIX Liason position. Passes'''

''ACTION ITEM: Harris, Hume, Wilson to draft a liason charter and policy''

== Exec session ==

'''MOTION by Harris, seconded by Palmer to enter Executive Session, inviting the Executive Director to attend. Passes'''

[Executive session entered at 21:08]

[Executive session ends at 21:53]

== NDA ==
'''MOTION (by Harris, Wilson seconds): Adopt the [[NDA]] per the {{policy on|Nondisclosure agreements}}. Passes'''

== Linux Expo Apr 3-6 - Boston ==

It was decided that the possibility of having a booth at the upcoming Boston Linux Expo should be pursued, assuming sufficient vounteers can be found to staff it.

''ACTION ITEM: Palmer to canvass BBLISA for volunteers.''

== Notes/announcements ==

Wilson will be absent for the 30 January meeting. 
Barr will be absent 13 and 20 February.

== Adjournment ==
'''MOTION to adjorn by Wilson, seconded by Hume. Passes.''' Ajourned at 22:02 ET.

Board meeting Minutes/23 January 2006 - Revision history

Trey at 01:36, 18 February 2006