Pckizer: publish minutes: 2008/04/28

2008-10-06T21:38:13Z

publish minutes: 2008/04/28

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{{minutes box|before=14 April 2008|after=12 May 2008}}

{{working paper}}

{{minutes approved|12 May 2008}}

;Present: Subject to verification Trey Harris (chair), Philip Kizer, Chris Palmer, David Parter, Bob Apthorpe, Matthew Barr, Jesse Trucks, Stephen Potter

;Apologies: Derek Balling, Deepa Solanki

;Opened: 20:10 EDT Eastern Time

;Closed: 21:31 EDT Eastern Time

== Consent Agenda ==
* '''Approve minutes of {{minutes link|31 March 2008}}'''
* '''Approve minutes of {{minutes link|14 April 2008}}'''
''Consent agenda passes.''

== Standing Reports ==

* Conference/events activities report
** [http://techbash.com/ Scranton Tech Bash]: looking into what we can do to participate
** Parter/Trucks to give two-day master class at YAPC '08 (Chicago) on system administration
** We need to be more frugal with shipping costs on swag

== Next Memo to Members (Harris) ==
* Discussion of how strategic commitments will be presented to members via the Memo

== Program commitments (Parter) ==
=== Expanded Conference commitments (Parter/education committee)===
;Proposed 2008 (and on) deliverables:
# Expand participation in OLFU to full 1-day training program plus booth
# participate in YAPC::na program, booth
# participate/presence at additional conferences (especially non-Linux)
# Expand participation in SCALE training program (Feb 2009)
;Resources required to meet these deliverables
# shipping budget for booth materials
# misc budget for booth materials: $1500
# budget for shirts, etc for speakers
# OLFU needs more details and a budget
# SCALE needs more details and a budget

'''MOTION: LOPSA commits to an expanded conference program with an emphasis on partnering with at least three other organizations to deliver LOPSA training.''' Parter moves, Trucks seconds. Passes.

=== Guest Speakers at Locals (Parter/education committeee)===
;Proposed 2008 deliverables:
# LOPSA sponsored guest speakers at 5 Local/Chapter events
;Resources required to meet these deliverables
# volunteers
# travel budget: $2500
# misc budget (door prizes, etc): $500

* ''Needs budgetary consideration before Board takes action.''

=== Campus mini-conferences (Parter/education committee) ===
;Proposed 2008 deliverables
# Four on-campus 1-day sysadmin mini-conferences (details will vary by site)
# 1 or 2 guest speakers for each
;Resources required to meet these deliverables
# coordination with hosts
# hosts maybe able to cover costs
# press releases and other publicity
# door prizes, handouts, etc
# max $500 travel costs each: $2000
# refreshments (local sponsor? reg fee?)

'''MOTION: LOPSA commits to presenting two mini-conferences on campus in 2008 with a budget of $1000 plus any additional monies generated through direct sponsorship.''' Parter, second Potter. Passes.

=== LOPSA Podcast (Parter/Trucks) ===
;Proposed 2008 deliverables
# monthly podcast starting September 2008 (4 in 2008)
:* Is it at all feasible to have it (and the next month) ready for sysadmin appreciation day?
# see Podcast
# we may be able to get sponsors
;Resources required to meet these deliverables
# volunteer time
# Equipment:
## Any somewhat modern Apple OS X system (Windows or Linux systems can work, as well, but it's most cost effective in time and software do use OS X)
##* Not required to be dedicated for this purpose
##* Many Tech Team and Board members already own the computer system needed
## A quality microphone
##* Not built into system
##* Headset mics for each participant is ideal for phone or net based interviews or discussions: $40 - $100/headset (though many people already own them, and for non-LOPSA participants they would likely have to supply their own headset/mic)
##* Stand alone mic ideal for studio/quiet area interviews or discussions: $50 - $200 (high quality is important)
# Software: iLife (for Garageband) or Final Cut Express/Pro for Soundtrack or Soundtrack Pro (Garageband is already loaded on most OS X machines).
# Tech staff time: $500
# Editorial/producer: $500
# misc: $500
# Shirts/thank-yous for volunteers: $200
# note: costs might be higher if we have to pay for multiple test shows during the summer
# note: estimated budget for 2009: above x3?

* ''Needs budgetary and technical consideration before Board takes action. Parter to convene ad-hoc subcommittee to research.''

== Strategic planning (Harris) ==

* Round-robin status check on existing commitments
** Kizer (direct-to-member communications): on track
** Palmer (evangelist kit): on track
** Apthorpe (chapters/locals): on track
** Harris (resume standards): on track
** Potter (fiscal plan): nothing to report, waiting on financials
** Barr (LISA): on track

== Adjournment ==

'''MOTION by Kizer, second Barr to adjourn.''' Passes.

Board meeting Minutes/28 April 2008 - Revision history

Pckizer: publish minutes: 2008/04/28