Pat at 23:08, 16 November 2006

2006-11-16T23:08:32Z

New page

{{minutes box|before=21 August 2006|after=11 September 2006}}

{{working paper}}

{{minutes approved |11 September 2006}}

'''THIS WAS THE DESIGNATED ANNUAL MEETING OF THE ORGANIZATION'''

;Present: Tom Perrine (chair), Matthew Barr, Trey Harris, Doug Hughes, Andrew Hume, Chris Palmer, Stephen Potter, Pat Wilson (note taker)

;Apologies: David Parter, Sam Albrecht

;Opened: 20:05 <b>Eastern Time</b>

;Closed: 21:35 <b>Eastern Time</b>

== Consent Agenda ==
* '''Approve minutes of {{minutes link|21 August 2006}}'''

Tabled until next meeting.

== Action Items ==
=== Board Committees ===

''[ Potter joins at 20:10 ET ]''

* Development Committee (Wilson/Potter)
** Potter - contact Albrecht regarding moving forward on sponsorship, advertizing proposals - '''DONE; specific advertising opportunity passed, Potter/Albrecht decided to move forward with generating mockup for future opportunities; Albrecht to develop sponsorship strategy and report to board'''

* Partnership and Liason Committee (Perrine)
** Palmer - Contact local office of possible partner - ''' in progress, haven't heard back yet.'''
** Perrine - Write Sysadmin Day thank you letter for volunteers - '''not done'''
** Perrine, Parter, Palmer - Designate which appreciations go to which Sysadmin Day volunteers - '''not done'''

* Leadership Committee (Greg Rose)

* Policy Committee (Harris)

* Communications Committee
** Palmer - Convey Board's decision and negotiate with Rich - '''DONE, see below'''
** Palmer - Discuss possible member survey methodologies with Chavez - '''not done'''
** Potter - Consult with Palmer regarding possible ad mockup - '''in progress''' ''Albrecht to select current sponsor to use''

* Membership Committee
** Harris, Palmer - Initiate template(s) for future account conversion guidelines to be sent out this month - see Visitor to member conversion plan - '''DONE'''

=== Program Committees ===

* Conference Planning Committee (Wilson/Perrine)

* Technical (Online) Services (Hughes/Parter)
** Parter - Mailing lists/online forum - '''no report'''

* Content Services Committee (Palmer/Potter)

=== Non-Committee ===

* Financial
** Hume - Prepare statement about AH payment [due 6/26] - '''in progress'''
** Hume - prepare annual financial report [due 6/26] - '''in progress'''

* Albrecht:
** Touch base with IRS [due 8/28] - '''no report'''
** Query insurance company regarding possible member insurance options [due 8/28] - '''no report'''
** Send notice of designated Annual Meeting to the Board - '''DONE by Harris'''

* Barr:

* Harris:
** Restart Resume Standards project - '''no progress'''
** Present draft financial policies for Board approval (low priority) - '''no progress'''

* Hughes:

* Hume:
** Chat with the SNIA Chief Scientist regarding possible partnering [due 9/11]

* Palmer:

* Parter:

* Perrine:
** Contact Leadership Committee regarding next (summer 2007) election [due 9/18]
** Contact AH regarding shirt order status and getting an inventory online - '''DONE'''

* Potter:

* Wilson:

* All:
** Re-read business plan and pick top 3 issues for near-term focus for agenda discussion ''below''

== Standing Reports ==

* Treasurer's report ''(first meeting of the month only)''

* Membership report
** See the online report for this week's status

* Online report

Some site performance issues will be addressed by reducing process memory footprint

* Training event report
**see event web site
Steady progress being made

''ACTION ITEM: Wilson to contact Parter regarding Training Event questions (primarily dates)''

* Development report

== Amy Rich column (Palmer) ==

It's possible that there may be a confusing trademark problem with Rich's column name, but on further discussion, there probably isn't.

''ACTION ITEM: Palmer to contact Albrecht to verify the Board's understanding of the trademark/DBA issue.''

== In-person meeting? ==

The sense of the Board was that there should be an in-person meeting this year. As at least one Board member can't make it to LISA and no one reported conflicts with a date around the Training Event, it was decided to do the in-person meeting at the TE. A date needs to be decided, and space will need to be aquired.

== Officer Confirmation ==

''[Perrine yields chair to Potter]''

''[Hume moves for Executive Session]''

''[Executive session ends]''

Officers for 2006-2007 will remain
* President - Tom Perrine
* Vice President - Pat Wilson
* Secretary/Treasurer - Andrew Hume

== Near-term focus issues ==

Obviously, the top two near-term goals are the Training Event and getting the sponsorship program on track. After that, specific priorities are less clear - see the summary page.

''[Potter leaves at 2100]''

== Next meeting ==

Sept 4th is Labor Day, so next meeting will be Sept 11th.

== Notes/announcements ==

Perrine will be unavailable 9/15-9/24

== Adjournment ==

'''MOTION to adjourn by Hume, seconded by Barr'''. Passes. Adjourned at 21:35 ET.

Board meeting Minutes/28 August 2006 - Revision history

Pat at 23:08, 16 November 2006