Pat at 00:10, 1 August 2007

2007-08-01T00:10:20Z

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{{minutes box|before=18 June 2007|after=9 July 2007}}

{{working paper}}

{{minutes approved|9 July 2007}}

;Present: Tom Perrine (chair), Matthew Barr, Trey Harris, Doug Hughes, Andrew Hume, David Parter, Stephen Potter, Pat Wilson (note taker), Sam Albrecht

;Apologies:

;Opened: 20:02 <b>Eastern Time</b>

;Closed: 21:23 <b>Eastern Time</b>

== Consent Agenda ==
* '''Approve minutes of {{minutes link|18 June 2007}}'''
* e-vote: '''MOTION by Potter, seconded by Parter, to proceed with getting a booth at the Ohio Linux Fest and approve payment of the $75 registration fee.''' Passes.
* e-vote: '''MOTION by Potter, seconded by Hume, to approve up to $600 to sponsor maddog as a keynote speaker at OLF'''. Passes.

Consent agenda passes.

== Action Items ==
=== Board Committees ===

''[ Harris joins at 20:05 ]''
* Development Committee (Wilson/Potter)

* Partnership and Liason Committee (Perrine)

* Leadership Committee (Esther Filderman)

* Policy Committee (Harris)

* Communications Committee
** Albrecht: Write a memo for distribution to members explaining the situation with Sysadmin Magazine - '''DONE''' ''will need to be sent''

* Membership Committee
** Parter - Set up retention-rate report [due 5/28] - '''no action''' ''suggest making this Hughes' action''
** Albrecht - Refresh conversion letter - '''DONE''' ''needs to be sent out''

=== Program Committees ===

* Conference Planning Committee (Wilson/Perrine)

* Technical (Online) Services (Hughes/Parter)
** Perrine - Organize Sysadmin Day 2007 site update - '''in progress''' ''new volunteers found, and perhaps a project manager. The site should have a link to Sysadmin Days''

''[ Hughes joins at 20:10 ET ]''

* Content Services Committee (Palmer/Potter)
** Palmer, Potter - Draft a plan regarding how a paid/compensated content director might help the website, and what sort of requirements we might make for that position [due 5/28] - '''no action''' ''Potter is investigating the idea of paid content''

''ACTION ITEM: Albrecht to investigate the idea of hosting the sysadmin CMP content on the LOPSA site''

=== Non-Committee ===
* Financial

* Albrecht:
** Provide status on IRS 501(c)(3) status - '''negative progress''' ''apparently IRS has lost paperwork. it has been resent''
* Barr:

* Harris:
** Present draft financial policies for Board approval (low priority) - '''in progress'''

* Hughes:
** Work with Frisch, Chalup, Halprin, Barr on consultant resources skeleton/framework [due 6/11] - '''no action'''
** Contact Gilbert Wilson about work-pay ideas - '''no action'''

* Hume:
** Reconvene Code of Ethics review committee - '''no action'''

* Palmer:

* Parter:

* Perrine:

* Potter:

* Wilson:

* All:

== Standing Reports ==

* Treasurer's report ''(second meeting of the month only)''

* Membership report
** See the online report for this week's status

* Online report

* Sysadmin Days report

Press release has gone out to members with a plea to redistribute. Potter will investigate getting a banner on the OLF site. Registrations continue to trickle in.

* Development report ''(Meeting focus at first meeting of the month)''

Albrecht will be sure to schedule a Development section during the new Board orientation in August. Albrecht will ask Biordi to distribute a current version of the sponsor contact spreadsheet by next week.

''ACTION ITEM: Albrecht to delegate to staff to make a list of potential sponsors from targeted resources.''

* Upcoming MtM ''(last meeting of the month only)''

== Website advertising (tep) ==

It's the sense of the Board that (some) advertizment on the web site is not anathema. Perrine has begun a Web_site_advertising_proposal, which presents some advertizing models; agreement was reached that a gradiated model, where paid LOSPA members see the fewest ads, is probably best.

A detailed proposal should be created, addressing questions about the advertizing model, the source of the ads (many online ad companies exist), and how best to display the images.

== OLF ==

==== OLF booth ====

See email MOTION in Consent agenda. Eicher has volunteered to pay the booth fee on LOPSA's behalf. Potter will recruit local LOPSA members to staff the booth.

==== OLF mini Sysadmin Days ====

LOPSA (via the Crossbow project) will work with OLF to provide appropriate training classes.

==== maddog looking for sponsor ====

LOPSA will sponsor maddog - see email MOTION in Consent agenda.

== Opt-out for LOPSA mailings ==

'''MOTION by Harris, seconded by Parter: Amend {{policy link|Privacy}} to change, "You may opt out of recieving periodic announcements and memos" to, "You may opt out of receiving periodic announcements and memos, except for: 1. Announcements of changes to this Privacy Policy; 2. Announcements of elections or referenda; 3. Announcements LOPSA is legally required to furnish the membership; 4. Announcements deemed of an extraordinary nature by specific vote of the Board."''' Passes (Hughes abstains)

''ACTION ITEM: Hughes, Parter to implement an appropriate opt-out mechanism''

== Notes/announcements ==

Perrine apologizes for July 9th and 16th; Potter apologizes for July 9th.

== Adjournment ==

'''MOTION to adjourn by Barr, seconded by Parter.''' Passes. Adjourned at 21:23 ET

Board meeting Minutes/2 July 2007 - Revision history

Pat at 00:10, 1 August 2007