Pckizer: publish minutes: 2008/03/31

2008-05-12T20:09:37Z

publish minutes: 2008/03/31

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{{minutes box|before=17 March 2008|after=14 April 2008}}

{{working paper}}

{{minutes approved|28 April 2008}}

;Present: Trey Harris (chair), Derek Balling, Matthew Barr, Philip Kizer, Chris Palmer, David Parter, Jesse Trucks, Bob Apthorpe, Deepa Solanki

;Apologies: Stephen Potter

;Opened: 8:07pm <b>Eastern Time</b>

;Closed: 9:49pm <b>Eastern Time</b>

== Consent Agenda ==
* '''Approve minutes of {{minutes link|17 March 2008}}'''
* '''Approve redactions of {{redacted minutes|18 February 2008}}'''
''Consent agenda passes.''

== Standing Reports ==

* Executive Director's report

* Treasurer's report ''(second meeting of the month only)''

* Membership report

* Technical services report

* Conference/events activities report

* Development report ''(Meeting focus at first meeting of the month)''

* Upcoming MtM ''(last meeting of the month only)''

== 2008 Infrastructure commitments ==

The LOPSA Board is committing to the following infrastructural improvements in 2008:

=== #lopsa-live and other direct-to-member communications (Kizer) ===
;Proposed 2008 deliverables:
# Make sure we hold a #lopsa-live every month (or at least every non-LISA month)
# Watch that board queries get assigned/answered so that we never have un-answered
# Make sure we have a consistent and known-to-all-board-members message prior to conferences/events

'''MOTION by Kizer: The LOPSA Board commits to improving direct-to-member communications in 2008 by holding a #lopsa-live every non-LISA month, watching queries to the Board to be sure they are answered, and having a consistent message prior to conferences and events.''' ''Motion passes.''

=== LOPSA "evangelist kit" (Palmer) ===
;Proposed 2008 deliverables:
# Revamped about us section of the website
# Powerpoint presentation & text outline guidelines for member-delivered presentations advocating joining, volunteering for, and/or sponsoring LOPSA.
# Flyers & brochures on the same areas for presenters to hand out at meetings.

;Resources required to meet these deliverables:
:*Dedicating Palmer's LOPSA time to it until done.
:*May be good to have some help from others (Philip K?) on Memo to Members during high time-commitment parts of the year; early April, late May, and late September/October are highly booked.

'''MOTION by Palmer: The LOPSA Board commits to delivering an "evangelist kit" in 2008 by revamping the 'About Us' section of the website, delivering slides and guidelines for member-delivered presentations about LOPSA, and producing flyers and brochures on the same areas for presenters to hand out at meetings.''' ''Motion passes.''

=== Project management tool (Solanki, Trucks) ===
;Proposed 2008 deliverables:
# Research and select a web based PM tool for the LOPSA Board, Staff, and Committee projects
# Configured and functional PM tool made available for use by LOPSA Board, Staff, and Committee members as needed.

;Resources required to meet these deliverables:
# Volunteer time of:
#* Executive Director
#* Board Contact (Trucks)
#* Any project lead requiring PM tools
# Cost: $600 - $1200 per anum (depending on the package purchased and vendor chosen)
#* We may try for a sponsorship in lieu of cash payment.

'''MOTION by Harris: The LOPSA Board commits to adopting a project management tool in 2008 by researching, selecting, and configuring a web-based tool for LOPSA Board, staff and committee projects.''' ''Motion passes.''

=== Chapters and locals (Apthorpe) ===
;Proposed 2008 deliverables:
# 5 new chapters in 2008
# New chapter kit

'''MOTION by Apthorpe: The LOPSA Board commits to improving chapters and locals support in 2008 by starting five new chapters and producing a new chapter kit.''' ''Motion passes.''

=== LISA 2008 presence (Barr) ===
;Proposed 2008 deliverables:
Show the flag at LISA, the largest SA conference of the year
#Have a fully staffed booth for recruitment & evangelism
# Host LOPSA After Dark
# Host meeting w members.

;Resources required to meet these deliverables:

# Acquire Booth
# Acquire Suite
# Acquire food & drink for suite
# Acquire people to staff booth. Indenture is better than all out slavery, but we'll compromise.
# Acquire tshirts, schwag for booth
# Sign up for BOF, and attempt to arrange large board presence.

'''MOTION by Barr: The LOPSA Board commits to a strong LOPSA presence at LISA 2008 by hosting a meeting with members and LOPSA After Dark.''' ''Motion passes.''

=== Website technical revamp (Trucks) ===
;Proposed 2008 deliverables:
# Upgrade current web site backend to Drupal 5.7.
# Rewrite or replace custom add-on modules (e.g. payment processing)
# Upgrade 3rd party add-on modules (e.g. Google Analytics)
# Change UI (look, feel, and navigation) for better user experience
#* Easier to create content
#* Easier to navigate content

;Resources required to meet these deliverables:
# Volunteer time of
#* The TSC Chair and
#* The Tech Team
#* TSC Liason both working as a tech team member and guidance and planning with the TSC Chair.
:No anticipated costs at this time.

'''MOTION by Apthorpe: LOPSA commits to upgrading Drupal and associated modules with the goal of providing a better user experience making it easier to create and navigate content.'''

== 2008 Program commitments (Discussion) ==

Discussion on possible 2008 program commitments:

=== Resume Standards Project (Harris) ===
;Proposed 2008 deliverables:
# A white paper on why the RSP is needed
# A draft standard on skill-level nomenclature

;Resources required to meet these deliverables:
# Wiki (already provisioned)
# Email list (already created)
# Committees:
## Policy/planning committee
##* For white paper and draft standard
##* Include HR representation
## SME (subject-matter expert) committees
##: For proof-of-concept work on skill levels in two or three areas (hopefully a diverse set, like a hard-tech non-vendor-specific skill, a vendor-specific skill, and a soft skill)
#: ''Policy/planning committee could include SMEs''

'''MOTION by Harris: The LOPSA Board commits to producing a white paper on the Resume Standards Project and a draft standard on skill-level nomenclature in 2008.''' ''Motion passes.''

=== LOPSA On The Road (Parter/education committee) ===
;Proposed 2008 deliverables:
# 10 sites for speakers tour
# major publicity
;Resources required to meet these deliverables
# speakers
# Major ("national") sponsor
# Local sponsors and hosts
# national advertising: $5000 (estimate)
# travel: $5000 (500/site)

=== Expanded Conference commitments (Parter/education committee)===
;Proposed 2008++ deliverables:
# Expand participation in OLFU to full 1-day training program plus booth
# participate in YAPC::na program, booth
# booth at LugRadio
# participate/presence at additional conferences (especially non-linux?)
# Expand participation in SCALE training program (Feb 2009)
;Resources required to meet these deliverables
# shipping budget for booth materials
# misc budget for booth materials: $1500
# budget for shirts, etc for speakers
# OLFU needs more details and a budget
# SCALE needs more details and a budget

=== Guest Speakers at Locals (Parter/education committeee)===
;Proposed 2008 deliverables:
# LOPSA sponsored guest speakers at 5 Local/Chapter events
;Resources required to meet these deliverables
# volunteers
# travel budget: $2500
# misc budget (door prizes, etc): $500

=== Campus mini-conferences (Parter/education committee) ===
;Proposed 2008 deliverables
# Four on-campus 1-day sysadmin mini-conferences (details will vary by site)
# 1 or 2 guest speakers for each
;Resources required to meet these deliverables
# coordination with hosts
# hosts maybe able to cover costs
# press releases and other publicity
# door prizes, handouts, etc
# max $500 travel costs each: $2000
# refreshments (local sponsor? reg fee?)

=== LOPSA Podcast (Parter/Trucks) ===
;Proposed 2008 deliverables
# monthly podcast starting September 2008 (4 in 2008)
:* Is it at all feasible to have it (and the next month) ready for sysadmin appreciation day?
# we may be able to get sponsors
;Resources required to meet these deliverables
# volunteer time
# Equipment:
## Any somewhat modern Apple OS X system (Windows or Linux systems can work, as well, but it's most cost effective in time and software do use OS X)
##* Not required to be dedicated for this purpose
##* Many Tech Team and Board members already own the computer system needed
## A quality microphone
##* Not built into system
##* Headset mics for each participant is ideal for phone or net based interviews or discussions: $40 - $100/headset (though many people already own them, and for non-LOPSA participants they would likely have to supply their own headset/mic)
##* Stand alone mic ideal for studio/quiet area interviews or discussions: $50 - $200 (high quality is important)
# Software: iLife (for Garageband) or Final Cut Express/Pro for Soundtrack or Soundtrack Pro (Garageband is already loaded on most OS X machines).
# Tech staff time: $500
# Editorial/producer: $500
# misc: $500
# Shirts/thank-yous for volunteers: $200
# note: costs might be higher if we have to pay for multiple test shows during the summer
# note: estimated budget for 2009: above x3?

=== Hosted member mail (Balling) ===
;Proposed 2008 deliverables:
# Working mail system.

;Resources required to meet these deliverables:
# Tech-team members interfacing the solution with our member database.
# Potentially rack-space at the hosting company for hardware.

== Adjournment ==
There being no further business to discuss, a motion was made (Balling) and seconded (Palmer) to adjourn the meeting at 9:49pm EDT.

Board meeting Minutes/31 March 2008 - Revision history

Pckizer: publish minutes: 2008/03/31