Pat at 23:02, 16 November 2006

2006-11-16T23:02:15Z

New page

{{minutes box|before=31 July 2006|after=21 August 2006}}

{{working paper}}

{{minutes approved|21 August 2006}}

;Present: Pat Wilson(chair), Matthew Barr, Trey Harris, Doug Hughes(note taker), Andrew Hume, David Parter, Stephen Potter, Sam Albrecht

;Apologies: Tom Perrine

;Opened: 20:02 <b>Eastern Time</b>

;Closed: 21:02 <b>Eastern Time</b>

== Consent Agenda ==
* '''Approve minutes of {{minutes link|31 July 2006}}'''

Consent agenda passed.

== Action Items ==

=== Board Committees ===

* Development Committee (Wilson/Potter)
** Albrecht - Provide list of materials for development kit [due 8/7] - '''in progress''' ''Sample kits mailed to Wilson/Potter. Sample letters loaded to wiki - in Developement.''
* Partnership and Liason Committee (Perrine)
** Palmer - Contact local office of possible partner - '''no report'''
** Perrine - SysAdminDay wrap-up items
*** Write a "lessons learned" recap document of the Sysadmin Day project for internal use - '''initial draft done; see Sysadmin Day Wrap-up document'''
*** Thank you letter - ''in progress''' ''first draft at Sysadminday 2006 thank_you letter, needs Board input''
*** (still need volunteer appreciation plan!)

''ACTION ITEM: Palmer, Perrine, Parter to designate which appreciations go to which people.''

* Leadership Committee (Greg Rose)

* Policy Committee (Harris)

* Communications Committee
** Parter - Contact the 500th member for comments for a "member profile" [due 7/24] - '''emailed, awaiting response'''
** Harris - Send Palmer appropriate wording conveying sense of Board decision regarding Rich's column name - '''DONE'''
** Palmer - Convey Board's decision and negotiate with Rich - '''no report'''

* Membership Committee
** Perrine - initial guidelines for visistor to member conversion - '''DONE - see Visitor_to_member_conversion_plan document'''

''ACTION ITEM: Harris, Palmer to initiate template(s) for future conversion guidelines to be sent out this month [due 8/15]''

=== Program Committees ===

* Conference Planning Committee (Wilson/Perrine)

* Technical (Online) Services (Hughes/Parter)
** Parter - Mailing lists/online forum - '''on hold'''
** Hughes - Set up email alias for member who volunteered $company problem escalation service - '''in progress.''' ''Call for other escalation volunteers to be made in Memo to Members.''
** Hughes - Add Pearson info to discount page - '''DONE'''
** Hughes - fix Jobs board geographic data for summaries - '''not done'''
** Hughes - followup on podcast RSS feed for LOPSA website [due 8/14]

* Content Services Committee (Palmer/Potter)

=== Non-Committee ===

* Financial
** Hume - Prepare statement about AH payment [due 6/26] - '''in progress'''
** Hume - prepare annual financial report [due 6/26] - '''in progress'''

* Albrecht:
** Touch base with IRS - '''in progress''' ''next status due 8/28''
** Query insurance company regarding possible member insurance options [due 8/28]
** Send notice of designated Annual Meeting to the Board - '''not done'''
** Sign and return Ohio LinuxFest agreement - '''DONE'''

* Barr:

* Harris:
** Restart Resume Standards project - '''in progress'''
** Present draft financial policies for Board approval (low priority) - '''in progress'''

* Hughes:

* Hume:
** Work with Usenix to pursuade them to sign a grant letter to the IRS - ''stale item; remove''
** Chat with the SNIA Chief Scientist regarding possible partnering '''in progress''' ''waiting for reply to email; next status due [9/11]''

* Palmer:

* Parter:

* Perrine:
** Contact Leadership Committee regarding next (summer 2007) election [due 8/7] - '''not done: election schedule not yet set''' ''see Initial Draft document]''
** Designate initial chunks of business plan for "wikifying" - '''see agenda below'''

* Potter:

* Wilson:

* All:
** Help Perrine "wikify" the business plan. - '''see agenda, below'''

== Standing Reports ==

* Treasurer's report ''(first meeting of the month only)''
** Monthly financials not yet complete - defer until 8/14 meeting

* Membership report
** See the reort online for this week's status

* Online report

* Training event report
**Had a productive conference call on Friday to review the topics list (from the work the board did) and revise it. Next con call: Tuesday. topcs: continue with topics, discuss format and getting others involved. The event planning wiki is up and running.

* Development report
**awaiting a logo from BlueArc

== Writing assignments for conversion of business plan to wiki ==

Here are the sections and raw page counts. Please pick up at least ONE section for conversion.

# Executive Summary, 2 pp '''Barr'''
# Organization Summary, 2 pp '''Wilson'''
# Products and Services, 1 page '''Wilson'''
# Market Analysis, 5 pp '''Harris'''
# Strategy, 9 pp '''Potter'''
# Web Plan, 2 pp '''Hughes'''
# Management Summary, 2 pp '''Wilson'''
# Financial Plan, 8 pp '''Hume'''
# Appendices, 4 pp (generated summary tables, no need to convert) '''Wilson/Perrine'''

Templates created by Harris.

== Adjournment ==

'''MOTION to adjourn by Potter, seconded by Parter''' Passes. Adjourned at 21:02 ET

Board meeting Minutes/7 August 2006 - Revision history

Pat at 23:02, 16 November 2006