Board meeting Minutes/9 August 2010 - Revision history

Ski at 22:59, 12 January 2011

2011-01-12T22:59:39Z

Ski at 01:16, 2 January 2011

2011-01-02T01:16:55Z

Ski: /* Using LOPSA google apps account (Bennett) */

2011-01-02T00:17:45Z

Using LOPSA google apps account (Bennett)

Ski: /* Etiquette Policy (SKI) */

2011-01-02T00:17:26Z

Etiquette Policy (SKI)

Ski: /* Remove the word "SAGE" from the Wiki (Bilancio) */

2011-01-02T00:17:11Z

Remove the word "SAGE" from the Wiki (Bilancio)

Ski: /* Temporary Recording conference calls (Bennett) */

2011-01-02T00:16:33Z

Temporary Recording conference calls (Bennett)

Ski: /* Standing Reports */

2011-01-02T00:15:19Z

Standing Reports

Ski: /* Action Items */

2011-01-02T00:15:09Z

Action Items

Ski: Created page with "{{minutes box|before=26 July 2010|after=23 August 2010}} {{working paper}} {{minutes approved|6 September 2010}} * NOTICE to those on the line: All present agree to a tempora..."

2011-01-02T00:14:52Z

Created page with "{{minutes box|before=26 July 2010|after=23 August 2010}} {{working paper}} {{minutes approved|6 September 2010}} * NOTICE to those on the line: All present agree to a tempora..."

New page

{{minutes box|before=26 July 2010|after=23 August 2010}}

{{working paper}}

{{minutes approved|6 September 2010}}

* NOTICE to those on the line: All present agree to a temporary recording of this call to be be deleted no later than when the minutes are approved. Please speak up if you disagree with this and we will discuss it after roll call.

;Present: '''Subject to verification''' Philip Kizer (chair), Lois Bennett, William Bilancio, Ski Kacoroski, Jimmy Kaplowitz, David Parter, Dan Rich, Jesse Trucks

;Apologies: Derek Balling

;Opened: 20:06 '''Eastern Time'''

;Closed: 21:01 '''Eastern Time'''

== Consent Agenda ==
* '''Approve minutes of {{minutes link|26 July 2010}}'''

== Action Items ==
See [https://board.lopsa.org/index.php/Action_Items current action items]

== Standing Reports ==

* Treasurer's report ''(second meeting of the month only)''

* Membership report
** See https://lopsa.org/memberdata for this week's status

* Technical services report

* Conference/events activities report

* Development report ''(Meeting focus at first meeting of the month)''

* Upcoming MtM - LOPSAgram is scheduled for Aug 16 so we need to discuss content today.


== Temporary Recording conference calls (Bennett) ==
It would greatly assist the making of useful minutes to use the recording capability of the conference call service. The intent is to make a temporary recording of the call to be kept for as short a time as possible, at most until the minutes are approved and then to be deleted.

{{inline}}
This should really get into a discussion of the type of minutes we keep, and the level of detail. We don't have time for that tonight. I will offer the following motion...

--[[User:Dparter|Dparter]] 10:14, 9 August 2010 (PDT)
{{end inline}}

'''MOTION: That the board approve the one-time use (at this meeting) of the conference call recording feature as an aid to taking the minutes of the meeting, with the requirements that copies of the recording are not to be shared with anyone except board members or others at the meeting, and that all copies of the recording be destroyed within one week of the approval of the minutes.'''

{{inline}}
I was just going to suggest we:

Call for an individual confirmation of everyone on the conference call that they consent to the recording to make sure we are legal in all participant states until we can amend our policies/procedures to make recording a prior expected part of participation in the call.

--[[User:Pckizer|Pckizer]] 10:30, 9 August 2010 (PDT)
{{end inline}}

{{inline}}
judging by how pretty much every customer support phone line operates, including ones with
no prior consent to recording and nationwide customer bases, we can just say "we're going to record this call to facilitate taking of minutes -
speak up if you object" once everyone is on the call, then wait a moment, and then start recording in the absence of objections

Via: Hydroxide on IRC
{{end inline}}

== Annual Officer Elections (Kizer) ==
As per our [http://governance.lopsa.org/index.php/LOPSA_Bylaws#Article_7._Officers bylaws] <em><font color="darkgreen">The Annual Directors meeting shall be held within 90 days after each election, and at the approximate midpoint of the Current Board Term. The Officers of the Association shall be selected or confirmed at the Annual Directors Meeting.</font></em>

* President
* Vice President
* Secretary-Treasurer

== Remove the word "SAGE" from the Wiki (Bilancio) ==
We have been our own organization now for a number of years and it's time to move on. I think it's time to take the time to remove the word "SAGE" from the Wiki on documents that we use daily or will be referencing (ie.[[Talk:LOPSA_Policies/Committees]]). I know it sounds stupid but new people joining the board who don't know what SAGE is or was and the history of both organizations will get confused, and it will just get more confusing as LOPSA grows and we get new people joining the board.

== SASAG/LOPSA & PICC SA conference (BILANCIO) ==
I need to know what to tell Lee Damon about AH's role in his conference. I also need to know when he can and who to contact at AH.

I also need to know the same thing about PICC. I want to start working on setting the date and getting the hotel locked down so I can work out a deal with USENIX to get an add in the LISA '10 program book.

== Etiquette Policy (SKI) ==
We need a etiquette policy for IRC and email lists as we are loosing members due to a few problem members.

see [[Draft Etiquette Policy]]

== Inviting TAL to f2f meeting in NJ (Bennett) ==
Tom L has some ideas to share with us and would like to attend our in person meeting. We need to discuss inviting him to our meeting.

== Mentorship Program (Bennett) ==

* LMPT has met once on conference call and once on IRC (sort of- LB neglected to announce and was not aware of any progress so a last minute email got several committee members on IRC)
* Possible new chair or co-chair: L. Bennett asked Christian "ian" Paredes, ( http://www.redbluemagenta.com cparedes on IRC ) to consider becoming chair and he has accepted the job on a trial basis. Matt Barr had volunteered but was waiting to see if there might be new blood.
* A couple or mentors and proteges have responded but it is a little disappointing given the numbers we started with but this may just be caused by summer vacations.

== Using LOPSA google apps account (Bennett) ==
We have an account google-a@lopsa.org and both Mentorship and OLFu are using it for document development. A google apps account under lopsa.org would make this more useful for us as we could have individual accounts. We are currently using it through the shared folders mechanism of google docs which works by allowing others to view edit and create documents in the folder if they have been given access to it. This is still a useful mechanism for committee work but accounts would make the general accessiblity better.
{{inline}}
This can be put off to be discussed online. But I feel it would be an important addition to our tools.
--[[User:Lois|lois]] 10:26, 9 August 2010 (PDT)
{{end inline}}

== Notes/announcements ==

== Adjournment ==
Parter moved and Bilancio seconded a motion to adjourn at 21:01

← Older revision		Revision as of 22:59, 12 January 2011
Line 6:		Line 6:


−	;Present: ~~'''Subject to verification'''~~ Philip Kizer (chair), Lois Bennett, William Bilancio, Ski Kacoroski, Jimmy Kaplowitz, David Parter, Dan Rich, Jesse Trucks	+	;Present: Philip Kizer (chair), Lois Bennett, William Bilancio, Ski Kacoroski, Jimmy Kaplowitz, David Parter, Dan Rich, Jesse Trucks

	;Apologies: Derek Balling		;Apologies: Derek Balling

← Older revision		Revision as of 00:15, 2 January 2011
Line 19:		Line 19:

	== Action Items ==		== Action Items ==
−	~~See [https://board.lopsa.org/index.php/Action_Items current action items]~~

	== Standing Reports ==		== Standing Reports ==

← Older revision		Revision as of 01:16, 2 January 2011
Line 5:		Line 5:
	{{minutes approved\|6 September 2010}}		{{minutes approved\|6 September 2010}}

−	* NOTICE to those on the line: All present agree to a temporary recording of this call to be be deleted no later than when the minutes are approved. Please speak up if you disagree with this and we will discuss it after roll call.

	;Present: '''Subject to verification''' Philip Kizer (chair), Lois Bennett, William Bilancio, Ski Kacoroski, Jimmy Kaplowitz, David Parter, Dan Rich, Jesse Trucks		;Present: '''Subject to verification''' Philip Kizer (chair), Lois Bennett, William Bilancio, Ski Kacoroski, Jimmy Kaplowitz, David Parter, Dan Rich, Jesse Trucks

@@ Line 91: / Line 91: @@
 == Using LOPSA google apps account (Bennett) ==
 We have an account google-a@lopsa.org and both Mentorship and OLFu are using it for document development.  A google apps account  under  lopsa.org would make this more useful for us as we could  have individual accounts.  We are currently using it through the shared folders mechanism of  google docs which works  by  allowing  others to view  edit and create documents in the folder if they have been given access to it.  This  is still a useful  mechanism for committee work but  accounts would make the general accessiblity  better.
-{{inline}}
 This can be put off to be discussed online. But I feel it would be an important addition to our tools.
 --[[User:Lois|lois]] 10:26, 9 August 2010 (PDT)
 == Notes/announcements ==

@@ Line 79: / Line 79: @@
 == Etiquette Policy (SKI) ==
 We need a etiquette policy for IRC and email lists as we are loosing members due to a few problem members.
 == Inviting TAL to f2f meeting in NJ (Bennett) ==

@@ Line 70: / Line 70: @@
 == Remove the word "SAGE" from the Wiki (Bilancio) ==
-We have been our own organization now for a number of years and it's time to move on. I think it's time to take the time to remove the word "SAGE" from the Wiki on documents that we use daily or will be referencing (ie.[[Talk:LOPSA_Policies/Committees]]).  I know it sounds stupid but new people joining the board who don't know what SAGE is or was and the history of both organizations will get confused, and it will just get more confusing as LOPSA grows and we get new people joining the board.
+We have been our own organization now for a number of years and it's time to move on. I think it's time to take the time to remove the word "SAGE" from the Wiki on documents that we use daily or will be referencing.  I know it sounds stupid but new people joining the board who don't know what SAGE is or was and the history of both organizations will get confused, and it will just get more confusing as LOPSA grows and we get new people joining the board.
 == SASAG/LOPSA & PICC SA conference (BILANCIO) ==

@@ Line 39: / Line 39: @@
 It would greatly assist the making of useful minutes to  use the recording capability of the conference call service.  The intent is to make a temporary recording of the call to be kept for as short a time as possible, at most until the minutes are approved and then to be deleted.
-{{inline}}
 This should really get into a discussion of the type of minutes we keep, and the level of detail. We don't have time for that tonight. I will offer the following motion...
 --[[User:Dparter|Dparter]] 10:14, 9 August 2010 (PDT)
-{{end inline}}
 '''MOTION: That the board approve the one-time use (at this meeting) of the conference call recording feature as an aid to taking the minutes of the meeting, with the requirements that copies of the recording are not to be shared with anyone except board members or others at the meeting, and that all copies of the recording be destroyed within one week of the approval of the minutes.'''
-{{inline}}
 I was just going to suggest we:
@@ Line 53: / Line 53: @@
 --[[User:Pckizer|Pckizer]] 10:30, 9 August 2010 (PDT)
-{{inline}}
 judging by how pretty much every customer support phone line operates, including ones with
 no prior consent to recording and nationwide customer bases, we can just say "we're going to record this call to facilitate taking of minutes -
@@ Line 61: / Line 61: @@
 Via: Hydroxide on IRC
 == Annual Officer Elections (Kizer) ==

@@ Line 25: / Line 25: @@
 * Membership report
 * Technical services report
@@ Line 36: / Line 35: @@
 <!-- Copy next line above, changing header and adding your name so we know who is presenting the agenda item -->
 == Temporary Recording conference calls (Bennett) ==
 It would greatly assist the making of useful minutes to  use the recording capability of the conference call service.  The intent is to make a temporary recording of the call to be kept for as short a time as possible, at most until the minutes are approved and then to be deleted.