DerekBalling at 00:24, 29 July 2010

2010-07-29T00:24:21Z

New page

{{minutes box|before=23 February 2010|after=16 March 2010}}

{{minutes approved|16 March 2010}}

;Present: Trey Harris (chair), Derek Balling, Lois Bennett, Ski Kacoroski, Philip Kizer, Dan Rich, MaryBeth Kurland, Jesse Trucks (Joined Meeting at 9:00 PM ET)

;Apologies: Travis Campbell

;Absent: David Parter

;Opened: 8:43 pm '''Eastern Time'''

;Closed: 10:10 pm '''Eastern Time'''

== Consent Agenda ==
* A motion was made and seconded and the minutes from February 23, February 16 and February 9 were unanimously approved.
** '''Approve minutes of {{minutes link|23 February 2010}}'''
** '''Approve minutes of {{minutes link|16 February 2010}}'''
** '''Approve minutes of {{minutes link|9 February 2010}}'''
* Record results of email vote: '''To spend $250 to become a bronze sponsor of LinuxFest Northwest (http://linuxfestnorthwest.org/ -- April 24 - 25) and $275 to ship booth materials from SCALE to Seattle then Seattle to AH.''' Moved 24 February 2010 by Kacoroski by email, second by Rich. Approved 28 February 2010.

== Action Items ==

== Standing Reports ==

* Executive Director's report
** The Executive Director gave a brief update on the ststus of the NJ PICC conference.
*** There were five people registered at the time of this meeting and about $13,000 in sponsorships had been secured.
*** All speaker contracts have been sent out.
** The Eexcutive Director discussed next steps regarding the Strategic Planning Session held during last week's call.
*** The focus moving forward needs to be on the 2010 budget so that we can see how LOPSA can best implement the plan.

* Treasurer's report ''(second meeting of the month only)''
**The treasurer noted the importance of looking at December 2009 numbers to get a clear and accurate picture of the finances while preparing the 2010 budget.
**A motion was made and seconded and the December 2009 and January 2010 financials were unanimously approved.

* Membership report
** It was noted that LOPSA is currently losing about one member per week.
** The group was asked to think about ways to re-energize the base

* Technical services report
** The group discussed the current security settings on the Wiki and the possibility of updating to a newer version of the software.

* Conference/events activities report
** Lois gave an update on the Crossbow meeting held earlier in the day.
*** The group discussed LinuxFest NW.
**** Ski is going to have a table at the meeting and will have some help from three local attendees to man the table.
***** Ski mentioned that they will need to bring in ten new members to make the event revenue neutral.
***** Ski also mentioned trying to offer classes at this event next year.
**** The group also heard a good report form the NJ Chapter on the success of the conference to date.
**** The group discussed how to look at events liek Scale and LISA as revenue neutral

* Jesse joined the conference call at 9:00 PM ET

* Development report ''(Meeting focus at first meeting of the month)''

* Upcoming MtM ''(last meeting of the month only)''

== 2010 Budget Review (Kurland) ==
** The group was asked to look at draft budget for ways to reduce expenses and increase revenue and create a balanced budget for 2010 while relating the budget to the strategic plan.
** The Group discussed events and services and how to make them revenue neutral or revenue generators for 2010.
** The board also discussed the proposed AH management contract and actual hours used by the group in 2009 and considered what services are necessary for 2010.
** The board asked AH to look at other potential management structures that included only minimal services and other potential management options.
** The board agreed that the following actions were most important when considering the 2010 budget:
*** Preserving back office functions
*** Supporting and promoting the success of the NJ PICC Conference
*** The long term viability and success of LOPSA
* Action Items:
** Kurland to setup meeting with Harris & Bennett to discuss with AH options for reducing management expenses with Sam Albrecht.
** Bennett to re-work budget with board suggestions and a reduced management fee.
** Board to reach out to friends and family to promote a positive message and ask for support.
** Board to come prepared at next meeting to discuss ways to increase revenue through sponsorship and membership.
*** Think about what can be accomplished as a volunteer effort
*** Re-think operations
*** Work backwards and think about how we could function without management to determine how many staff hours are needed.

== Notes & Announcements ==

* Special meeting to be held next week, 16 March, at usual time

== Adjournment ==
''Motion to adjourned by Balling, seconded by Rich. Board adjourns at 22:10 EST.''

Board meeting Minutes/9 March 2010 - Revision history

DerekBalling at 00:24, 29 July 2010