Trey at 07:10, 22 January 2006

2006-01-22T07:10:03Z

TreyBot: flagging page with 'SAGE'

2006-01-16T08:37:02Z

flagging page with 'SAGE'

TreyBot at 22:00, 8 September 2005

2005-09-08T22:00:55Z

New page

{{IB Minutes box|before=6 June 2005|after=27 June 2005}}


{{working paper}}

{{IB Minutes approved|27 June 2005}}

;Present: Geoff Halprin (chair, minute taker), Lorette Cheswick, Trey Harris, David Parter.

;Opened: 20:00

;Closed: 20:45

== Election ==

=== Eligibility Date ===

* The process of exporting data from USENIX has been tested, and is reasonably expiditious.
** We need to ascertain the lead time we must give the USENIX office. It was asserted that USENIX only need an hour, and Matt only needs a few minutes to do the import.

* Many people didn't know about the election. There was a question regarding whether they had received renewal notices from the USENIX office at all.
** Lorette said that she didn't receive a renewal notice.
** Trey said that he didn't.
** This is disturbing information.
* The upshot of this is that we can conclude a number of poeple didn't know that they were ineligible to vote.

* A round table of opinions:
** David: Many people did not have advanced notice of the election due to the above problem.
** Lorette: This is an extraordinary circumstance. We should show flexibility. It also should contribute to building enthusiasm for the new organisation.
** Geoff: Thinks our original philosophical stance was correct: eligibility should, in general, be coincident with the announcement of the resolution under ballot. That avoids people rushing to join to affect a resolution. However these are not normal circumstances, especially in light of the above renewal notice problem.
** Trey: Geoff's philosophical point is moot under the circumstances.

'''Action Point''': Trey will investigate these occurences with USENIX office.

'''MOTION''': That the eligibility cutoff for participation in this election be Monday 2005-06-20 @ 1200 PST.
*Passed unanimously.

* We will need to send an enotify to all expired members (since 2004-06-01), informing them of the election, deadline to renew, and reminder to ensure their passwords are correct.
** '''Action Point''': Trey will send email to sage-members/e-notify.

=== Voting Instructions ===

* Action Point: Trey will ask Greg Rose to ensure a reminder email with voting instructions is issued to all members at the start of the voting period.

=== Membership of New SAGE and Election Participation ===

* We have an issue regarding how we handle the existing members with respect to transferring them into the new association.
** We would prefer to have them "opt-in" to the new association during the voting process, but this raises questions regarding D&O insurance.
* The consensus of the meeting was that if we could have D&O finalised in time for the opening of the election, then we would proceed with opt-in. If D&O was not in place, then we would grant members of the SAGE class of USENIX a right to vote in this election, and make the directors so elected members and directors of the Association.
* '''Action Point''': Geoff to submit motion by email.
* '''Action Point''': Geoff to follow up with AH regarding timing of D&O insurance.

== AMC Update ==
=== D&O Insurance ===

* They are waiting on paperwork. Geoff will fax everything through after the meeting. Lorette will provide follow through to expedite the process.

=== Contract ===

* Geoff put a copy of the contract up on the wiki, and sent an email out with feedback.
** Geoff will continue to work with AH to finalise the contract.

=== Executive Director Search ===

* AH has provided a resume, and asked if we would be happy to proceed with this candidate (without proceeding to seek other candidates).
** The consensus of the meeting was that we are happy to consider the candidate submitted, but that this should not short-circuit the process we have already agreed upon.

== Other Business ==

=== Non-Disclosure Agreements ===

* 6 candidates submitted NDAs.
* The Interim Board should all also sign and submit NDAs for the file.

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Interim Board meeting Minutes/13 June 2005 - Revision history

Trey at 07:10, 22 January 2006

TreyBot: flagging page with 'SAGE'

TreyBot at 22:00, 8 September 2005