Trey at 01:35, 23 May 2005

2005-05-23T01:35:52Z

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''Minutes approved: [[Interim Board meeting Minutes/6 December 2004|6 December 2004]]''

This document is a board working paper, and commercial in confidence.

;Present: Geoff Halprin, Lorette Cheswick, David Parter, Trey Harris

;Meeting: 2004-11-08 1900 US/East
;Opened: 19:00
;Closed: 20:36

== Consent Agenda ==

* Meeting minutes (2004-11-01) approved by consent.

== Action Items ==

* See action item list.

== Election Policy Decisions Discussion ==

* To be decided:
:* Election terms and term limits.
:* Bylaw amendments.
:* Size of membership quorum: 1/10 or 1/20.
:* Size of board quorum.

* Election Terms and Term Limits
:* Geoff: 2 or 3 years ok. Limit at 8 years.
::* Too long and you lose touch; industry moved too much.
:* Trey: 2 or 3 years. No term limits.
::* Term limits are undemocratic. Solve the wrong problem.
::* (Would need to be large. e.g. 12 yrs.)
::* We want to encourage "up through the ranks" progression where someone is general, then officer, then pres.
:* David: 2 year term.
::* Need term limit. Known name can hang on too long.
::* Members are unaware of board problems.
::* 3 terms (6 yrs) is about right.
::* Past President handles continuity issue.
:* Lorette:
::* Term limits good and bad.
:::* Needed to remove someone.
:::* Good person denied.
:::* Don't care; it's really for the nomcomm and training.
::* Terms for X years, but:
:::* Need to rotate positions.
::* 8-12 year limits.
:* '''Vote: 2 year terms. Unanimous.'''
:* Vote: No term limits. Failed.
::* 8 years: Failed.
::* More discussion ensued.
::* 10 years: Trey, -David, Lorette, Geoff.
:* '''No limits: Trey, David, Lorette, Geoff.'''
::* Address downsides through nomcomm, board training.

* Past President
:* Trey:
::* Problem: Unpopular past president. (who couldn't be reelected)
:* David:
::* If membership does not elect position, then no.
:* Lorette:
::* Non-voting role. solved.
:* Geoff:
::* One-year handover capacity. Non-voting.
:* Issue deferred.

* Size of board and quorum, officers, executive committee.
:* NJ Officers: Pres, Treas/Sec
:* Trey:
::* Board size: 7 or 9.
::* Quorum: 51% of filled seats.
::* Vote: Majority of those voting (excl. abstensions).
::* Officers:
:::* Pres, VP/Sec, Treas (but treas/sec ok).
:* Lorette:
::* Size: 7
::* Quorum: majority of filled seats.
::* Vote: Simple majority of those voting.
::* (IPP would take away a spot on a small board.)
::* Officers:
:::* Pres, sec, treas, vp.
:::* EC: willing to try 3.
:* David:
::* Size: 7 or 9. Leaning towards 9. 8 ok.
::* Quorum: Majority of filled seats.
::* Vote: Majority of those voting (excl. abstensions).
::* Officers: VP as leadership development role.
:::* Pres/treas co-sign money.
::* EC: Leave composition of exec comm. to board.
:::* What is role of EC?
:* Geoff:
::* Size: 7-9. Leaning towards 9.
::* Quorum: ditto
::* Vote: ditto
::* Officers: Pres, Sec/Treas (compliance), other.
:::* Sec/Treas is compliance. (Staff do this.)
:::* VP is pres in training.
:::* Personality issue. (Treas often doesn't make good Pres.)
:::* Paradox: sec/treas most trained.
:* '''3-person exec committee: Pres, Sec/Treas, VP.'''
:* Trey:
::* Youth member. 8+1?
:* Lorette:
::* Proportional voting and nomcomm can fix this.
::* Use the advisory board.
:* Geoff:
::* And election materials.

* '''Officers: Pres, VP, Sec/Treas. Unanimous.'''
* '''Size: 9. Unanimous.'''
* '''Quorum: 51% of filled seats. Unanimous.'''
* '''Vote: Majority of those voting (excl. abstensions). Unanimous.'''
* EC: deferred.

*To be decided:
:* Size of membership quorum: 1/10 or 1/20.
:* Bylaw amendments

;Meeting closed: 20:36

Interim Board meeting Minutes/8 November 2004 - Revision history

Trey at 01:35, 23 May 2005