Board meeting Minutes/24 Oct 2011

From GovernanceWiki
< Board meeting Minutes
Revision as of 21:35, 20 November 2011 by Ski (talk | contribs) (Created page with "{{minutes box|before=10 Oct 2011|after=7 Nov 2011}} {{minutes approved|7 Nov 2011}} ;Present: '''(Subject to verification)''' Philip Kizer (chair), Ski Kacoroski, William Bi...")
(diff) ← Older revision | Latest revision (diff) | Newer revision → (diff)
Jump to navigation Jump to search
The printable version is no longer supported and may have rendering errors. Please update your browser bookmarks and please use the default browser print function instead.


Prior:
10 Oct 2011 		Board meeting Minutes Next:
7 Nov 2011



Minutes approved: 7 Nov 2011


Present
(Subject to verification) Philip Kizer (chair), Ski Kacoroski, William Bilancio (table), Dan Rich, Matt Disney, Lois Bennett,
Apologies
Nadine Miller, Chris St. Pierre, Jesse Trucks
Opened
09:05pm Eastern Time
Closed
10:09pm Eastern Time

Consent Agenda

Action Items

See RT Board Queue

RT Ticket Status
User Open tickets by queue Totals
Board Customer S General Membership Mentorship Tech Team Website
Unassigned 4 13 1 1 4 3 26
drich 7 1 1 9
jessetruck 2 2
lois 13 1 14
mharlow 5 5
nickanders 6 6
pckizer 4 4
ski 8 8
stpierre 3 3
wbilancio 12 1 7 20
zodic 4 4
Totals 53 14 1 1 12 10 10 101
  • MANY tickets that are weeks old with no owners....

Standing Reports

  • Treasurer's report
    • Plan to send check to AH for debt payment
    • Bank account is looking healthy and expenses are low
  • Membership report
    • See CiviCRM
    • 61 lapsed members last quarter, 15 in Oct
    • Need to contact lapsed members to figure out why they are not renewing.
    • Membership is stable, but barely growing. Too many folks are not renewing.
    • Dan looking into reports for membership over time to see what our trends are.
Membership Summary (counts are new / renewed / total)
Members by Type Sep Oct (MTD) 2011 (YTD) Current #
Individual 12 / 2 / 14 6 / 3 / 9 284 / 47 / 331 570
Student 1 / 0 / 1 0 / 0 / 0 16 / 1 / 17 37
Honorary 0 / 0 / 0 0 / 0 / 0 0 / 0 / 0 0
Charter 0 / 0 / 0 0 / 2 / 2 1 / 21 / 22 141
Founding 0 / 0 / 0 0 / 0 / 0 0 / 1 / 1 13
Complimentary 0 / 0 / 0 0 / 0 / 0 1 / 0 / 1 1
Totals (all types) 13 / 2 / 15 6 / 5 / 11 302 / 70 / 372 762
  • Technical services report
    • No major projects. Working on forums on development site.
    • Lopsa.org now linked into gravatar for images of people.
  • Conference/events activities report
    • 6 classes for SCALE. Needs two more classes. Ski suggested instructor that he is using for Cascadia.
    • PICC has two media sponsors already. Call for papers is ready to go out.
    • Cascadia working on trainers and sponsors. Call for papers is out.
    • He ordered new LOPSA stickers for conferences and events. Plans to order table clothes with our Logo on it.
    • Printers are giving us a good deal and storing our stuff (LOPSA, PICC, and Cascadia). They will ship directly to conferences as needed.
  • Mentorship Status report
    • Kind of slow right now. Hoping that LISA will be a push and get us some more publicity. They are hoping to set up a mentorship BOF at LISA.
  • Development report (Meeting focus at first meeting of the month)
    • Idea to try and get some media sponsors for LOPSA.
  • Upcoming LOPSAgram (last meeting of the month only)
    • Looking for more ideas for it. It will be going out on time.
  • Upcoming LOPSA Live
    • Think of topics for LOPSA Live or LOPSAgram
    • Decided to delay LOPSA Live for one week

Intern... (Ski)

  • I talked with Mary and she is booked until January after classes end. If we still have the position open after that, she is very interested.
    • She is working very well for Cascadia. The idea is to use her to respond to members about membership issues.
    • Lois/William need to figure out about how to pay her.
    • Up to Ski to see if he can find someone sooner. We have work, but it takes time to find a person.
    • Discussed idea of setting up school credit for the internship.

Global Meet Affinity Program (Ski)

I noticed that several of the vendors I was working with use GlobalMeet for audio conferencing so I called them to see if they would be willing to help LOPSA out. What they offered was $0.05/minute for LOPSA calls (assuming 9 folks, 60 minutes 2x a month this is $54/month) and a 5% kick back on services that LOPSA members purchase from them (this could be nice if a large company signs up). I am not too sure if we should do this.

  • Decided to hold off on this one for now.
  • Need to get list of what we really need from a conference call (wiki page). Ski will work on this.
  • Need to get off the free ones as they are just not doing it for us.

Sponsorships (Kizer)

  • Review any progress on sponsorships
  • Remind about some of the existing locations where we have been brainstorming sponsorship possibilities: Potential_prospects
  • Pre-proposal discussion of sponsorship volunteers/staff
    • William will have the sponsorship page updated. We also need to put it on the Front page of the website and possibly send out an email to the membership.
    • Dan needs ideas for similar organizations in the RT ticket he is using to track benefits.
    • Dan set us up in Guidestar and a non-profit in need of grants

Next Agenda item... (NAME)

New Business

Other...

  • Set up wiki and mail list for Tom Perrine and the leadership committee
  • Decided on Yerkes award winner
  • Lois will attend the education workshop at LISA and see if she can jump start LOPSA's education efforts.

Notes/announcements

Adjournment

Dan moved that we adjourn at 10:09pm, William seconded.

Retrieved from "https://governance.lopsa.org/index.php?title=Board_meeting_Minutes/24_Oct_2011&oldid=2916"