Board meeting Minutes/7 March 2017

Prior: 21 Feb 2017

Board meeting Minutes

Next: 21 March 2017

Minutes approved: 21 March 2017

• NOTICE to those on the line: All present agree to a temporary recording of this call to be be deleted no later than when the minutes are approved. Please speak up if you disagree with this and we will discuss it after roll call.

Unspecified

Move your name to Present or Apologies prior to the meeting!

Present

(Subject to verification) George Beech (chair), Steve VanDevender, Ski Kacoroski ,Ray Frush, Brian Globerman, Steve VanDevender, Atom Powers, Paul English

Apologies

Thomas Uphill, Scott Suehle

Guests

?

Opened

21:00

Closed

21:15

Consent Agenda

• Approve minutes of 21 Feb 2017 - APPROVED.

Action Items

See RT Board Queue

Standing Reports

Treasurer's report (Brian, Kacoroski)

Balance Info:

• BoA Accounts: $63,170.21
• PayPal Account: $116.46
• Total: $63,286.67 +/- from last report (02/21/2017): +$5,881.49

Significant Payments:

• 1. Peter Sayeh (CPA) retainer of $1400 paid this week 3/5/17 (not debited yet). Starting to work on renewal of non-profit status
• 2. Potential CasitConf liability: ~$28,000, anticipated loss ~$10,000+
  • Projected 3/20/2017 balance: $33,886.67

Membership report (VanDevender)

• Total active members: 620 (previous report: 668, change: -48)

• Paying: 333 (7 new in last 30 days)

• Non-paying: 287 (23 new in last 30 days)

Paying members include Individual, Charter, Founding, and Lifetime memberships. Non-paying members include Student and Complimentary memberships.

The apparent drop in active members appears to be because Wild Apricot doesn't count members pending renewal as "active", and a number of members who got memberships through Cascadia '16 registration are currently pending renewal.

Committee reports

Conferences/Events activities report (Powers)

LOPSA Cascadia 2017: March 10,11. Contract cutoff:(?) (Kacoroski,Uphill,Globermann,English,Powers)

• All Tutorials have at least 7, Git has 20 participants
• 35 registered as attending talks (Sat)
• Atom:
  • We're likely to be $8k-$10k behind on budget - due to lower reg and sponsorship
  • Whiteboards request
  • Cut back on food some, and a few other minor items to save money

SCALE

• Ski: We've had about 10 members come up and say that they "just renew every year"

Marketing/Communications (LOPSAgram, #lopsa-live, etc) (English, Uphill)

• Didn't manage to get LOPSAgram out (yesterday) as hoped for last minute Cascadia push. Current plan is Monday 13th.
  • Currently have a submission from Ski about SCALE
  • Paul: I can write one about Cascadia
  • Other than that.. we could (as always) use more content. How about that Travel Ban (now in version 2.0) statement?
• Please remember to blog occasionally on "topics of interest to our constituents" on your lopsa.org blog. Even if this is just copy/paste from your own blog!

Technical Services Report (Beech, VanDevender)

No Report

Mentorship Report (Beech)

No Report

Leadership Committee (Warner, Kacoroski)

• Elections normally happen in June
• Typically nominations happen in March
• April decide on the slate, and push out schedule

Adjournment

 Ski Kacoroski Motioned for Adjournment
 Brian Globerman Seconded