Board meeting Minutes/9 June 2008

Prior: 12 May 2008

Board meeting Minutes

Next: 7 July 2008

Minutes approved: 7 July 2008

Present

Trey Harris (chair), David Parter, Stephen Potter, Derek Balling, Philip Kizer, Bob Apthorpe, Deepa Solanki

Apologies

Jesse Trucks, Matthew Barr, Chris Palmer,

Opened

20:10pm Eastern Time

Closed

22:15 Eastern Time

Consent Agenda

• Approve minutes of 12 May 2008
• Record motion reported out of executive session: To authorize Michael York, Esq., of the firm of Novins, York & Pagano, to respond to the lawsuit brought against LOPSA by the USENIX Association, and to authorize expenditure of not more than $2,500 to do so. Motion passed 29 May 2008.

Action Items

• Add Basecamp link to wiki for easy access
• Should have received letter by the end of the week to be able to proceed with opening a stock brokerage acount.

Standing Reports

• Executive Director's report
  • Dasher - conf call scheduled to discuss 2nd payment and benefits.
  • Jobs Board - need board point of contact.
  • Founding member certs - Trey to approve verbiage.
  • Health insurance - executive committee approved? (work with Philip and Stephen)
  • www.fundraising-solutions.org - do we want to proceed? (work with Derek)
  • Other Open Action Items:
    • Bitpusher is interested in possibly doing a mailing.
    • Cafepress account
    • membership survey
    • stock brokerage account
    • membership cards/kits

• Treasurer's report (second meeting of the month only)

• Membership report

• Technical services report

• Conference/events activities report

• Development report (Meeting focus at first meeting of the month)

• Upcoming MtM (last meeting of the month only)

Education Committee Charter

One of the primary missions of LOPSA is the education of system administrators. The Education Committee exists to further this goal. The Education Committee shall: Improve and expand LOPSA's involvement and visibility in the realm of system administration education. Maintain, at the board's discretion, a broad plan for LOPSA to advance the state of education for system administrators and about system administration. Manage LOPSA's educational efforts in all realms to include, but not limited to, professional training, partnering with conferences for presentations and a LOPSA presence, maintain a speakers and topics bureaus for LOPSA chapters and other outreach opportunities and partner with other organizations with regards to educational opportunities. Acquire specific approval from the board for proposed strategic organization to organization partnerships. Report to the board on activities and progress in the Education Committee's endeavors. Manage time and/or project based budgets approved by the board for educational activities. Build and develop local system administration communities through educational events and opportunities. Take on other tasks as assigned by the board and as appropriate. The Education Committee will submit to the LOPSA board a set of operating rules that will specify the committee's working budget and specific programs that the committee will work on through the year Due to potential access to proprietary LOPSA information and/or administrative access to technical resources by Education Committee members, all members of the Education Committee shall have a signed copy of the LOPSA Non-Disclosure Agreement on file with LOPSA Staff prior to any granting of access to sensitive information or resources.

MOTION MADE: to pass the Education Committee Charter as amended. Motion Passes.

Conference Bridge, Redux (Balling)

The person who authorized the LOPSA conference bridge at Vassar is leaving. I have no indication that there will be any material change, at least until a replacement for him is hired, but we should at least consider whether or not it makes sense for us to stop depending on the generosity of others, and look into a bridge of our own, or what.

Personally, I've been pretty happy with the bridge provided by Vassar, in terms of call-quality and features (the former being something we have had significant issues with in the past), so my personal preference is to try and find something of similar quality, and at least "have it in reserve" for when/if the Vassar situation changes.

Publicize 1000th Member

What actions should we take on the occasion of our 1000th official member?

• Publicity
• Individual contact/special "thank you"
• Mention in M2M
• Advertise on homepage
• Comp for membership
• LOPSA swag kit
• Hold interview and post on website.

Executive Session (Harris)

Board enters Executive Session at 20:46 EDT.

Board exits Executive Session at 22:15 EDT.