Interim Board meeting Minutes/1 November 2004

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Prior:
25 October 2004
Interim Board meeting Minutes Next:
8 November 2004


Minutes approved: 8 November 2004

This document is a board working paper, and commercial in confidence.

Present
Geoff Halprin, Lorette Cheswick, David Parter, Trey Harris
Meeting
2004-11-01 1900 US/East
Opened
19:00 (Lorette joined 19:30)
Closed
20:38

1 REDACTION APPROVED.

Consent Agenda

  • Meeting minutes (2004-10-18) approved by consent.
  • Meeting minutes (2004-10-25) approved by consent.

Action Items

  • See action item list.

Unfinished Business

Legal Infrastrucure

  • Appleman and Lemond spoke last week.
  • USENIX POV is that 501c3 is better for USENIX.
  • It was noted that articles had been drawn up as 501c3.
  • Lemond says do c3 now (keep USENIX happy); then decide about c6.
  • {7 words redacted; business sensitivity}
  • Decision: Proceed as 501c3. Unanimous.
  • Minor changes to bylaws.
  • Will markup wiki.
  • Sparse comment on membership xfer issues.
  • No roadblocks raised.

Operations Infrastructure

  • 2/3 through proposals. Uploading to wiki.
  • Trey to send Geoff/board note on how to upload media files. (Action Point #20041101.01)

Computing Infrastructure

  • Nothing to report.

Yerkes award

  • Nothing to report.
  • Need candidates identified ASAP.
  • All board members willing to review nominations.

Outstanding Achievement Award

  • Rob and team was meeting today.
  • No report yet.

LISA Planning

  • Covered meetings under action points.
  • Atanta arrival schedule:
  • David: Sat/Sun
  • Trey: Sun
  • Geoff: Sat
  • Lorette: (Hawaii)
  • Meeting: Monday 10am East (Geoff's suite)
  • Teleconf: Monday 6pm East (with Lorette)

Memo to members

  • Sent. Currently blockeed in approval queue.
  • Just cleared by Rob.
  • Now arrived on list.

New Business

Unannounced business

Election Policy Decisions Discussion

  • Electronic voting (side note)
  • In NJ, statutes about voting have never changed.
  • Electronic votings are ok.
  • At large versus officers
  • Trey:
  • At large. (Continue sage method).
  • Key issue: Conservation of talent.
  • Better to choose leader rather than imposed.
  • Primary importance: get the talent where its needed.
  • David:
  • Agree on talent issue.
  • Don't like board choosing. Awkward, potentially devisive.
  • Get bad choice anyway (least offensive to board?)
  • Nomcom takes ego out of equation a little.
  • First meeting can divide the board.
  • Nomcom should nominate entire slate.
  • Lorette:
  • Have seen officers selected by nomcomm subset of board. Voted by board.
  • Lemond suggested at-large, with officers from there.
  • Make nomcom standing committee. Issue guidelines.
  • For at-large board.
  • Need induction training for board members.
  • Geoff:
  • Officers runoff to general?
  • Staggering just confuses things. Breaks flow.
  • Nomcomm should be standing committee.
  • Prefer at-large.
  • Need induction training for board members.
  • Vote: Elections for directors at-large. Unanimous.
  • Vote: Standing leadership committee/nomcom. Unanimous.
  • breeding talent within subcommittees.
  • maintaining induction kit, board training issues.
  • nomcom (candidate slate) as x-annual duty.
  • Lorette: mandate may be too broad.
  • Electoral threshold (plurality, etc.)
  • Trey:
  • Proportional voting (ranked order of candidates).
  • Last two SAGE elections, only top two candidates reached plurity benchmark.
  • David:
  • Intrigued, but no experience.
  • People don't really run on platforms. Popularity contest.
  • Lorette:
  • Not enough experience.
  • Don't like plurality.
  • Geoff:
  • Like proportional. (Best represents what most members want.)
  • Voting method.
  • Proportional: Trey, Lorette, Geoff.
  • Plurality: David.
  • Staggered elections.
  • Don't stagger: Trey, David, Geoff.
  • Stagger: Lorette.
  • To be decided at next meeting:
  • Term limits.
  • Bylaw amendments.
  • Size of membership quorum: 1/10 or 1/20.
  • Size of board quorum.


Meeting closed
20:38