View source for Interim Board meeting Minutes/18 October 2004

{{SAGE maybe historical}}
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''Minutes approved: [[Interim Board meeting Minutes/1 November 2004|1 November 2004]]''

This document is a board working paper, and commercial in confidence.

;Present: Geoff Halprin, Lorette Cheswick, David Parter, Trey Harris

;Meeting: 2004-10-18 1900 US/East
;Opened: 19:00
;Closed: 19:56

==  Consent Agenda ==

Meeting minutes (2004-10-04) approved by consent.

==  Action Items ==

[[Interim Board Action Points#20040802.07|Action Point #20041018.01]]
* Report from lawyer: NJ law presently allows electronic machines, but not Internet-based voting. As long as we include in our bylaws that our methods will deal with appropriate mechanisms. This defers the issue to policy.

[[Interim Board Action Points#20040917.01|Action Point #20041018.01]]
* Trey: Can get it out tonight.
* LISA meeting: need to push USENIX meeting to 2200. fallback 21:30.
:* Then SAGE get 19:30-21:30.
:* Geoff: Get Mike to move meeting. ([[Interim Board Action Points#20041018.01|Action Point #20041018.01]])

==  Unfinished Business ==

===  Legal Infrastrucure ===

* Still awaiting final bylaws from lawyers for signature.
:* Due 20/21.
:* It should be close to final.
:* Lorette: Please send out to board now (in advance of final). ([[Interim Board Action Points#20041018.02|Action Point #20041018.02]])

* Transfer of membership
:* Are there any formalities associated with xfer of membership?
:* Can we convert opt-in to opt-out (via an email notice)?
:* We need legal opinion on this.
:* Lorette: Get lawyer to comment on transfer issues. ([[Interim Board Action Points#20041018.03|Action Point #20041018.03]])

* Lorette: lawyer: when is it official?
:* If we finish our stuff this week. Corp exists this week!
:* Paperwork is for 501c6.
:* What is impact of 501c6 on USENIX? Tax involved?
:* USENIX lawyer will need approve this too.
:* Geoff: Provide details to USENIX ([[Interim Board Action Points#20041018.04|Action Point #20041018.04]])

===  Operations Infrastructure ===

* Received 17 responses to RFP.
* Geoff sorting through them.
* Got to happen this week (LISA timing).
:* Want to get 2nd round shortlist due diligence while Geoff in USA.
* (If we proceed), hope to engage around end of year.

* David:
:* Can/Should we get someone part time as interim measure.
:* Geoff to take action item to investigate ([[Interim Board Action Points#20041018.05|Action Point #20041018.05]])

===  Computing Infrastructure ===

* Tech team put together.
* Going for 80/20 option.
* Appropriate colo is around $100-$300 per month.
* Need way to pay for stuff.

==  New Business ==

===  Yerkes award ===

* Was approved at last board meeting.
* Geoff must follow up with council and USENIX office.

===  Unannounced business ===

;David: Logistics. SAGE store.


===  Memo to members -- MUST DO NOW ===
* Geoff to issue draft memo asap. ([[Interim Board Action Points#20041018.06|Action Point #20041018.06]])

===  Next Meeting ===

* Meetings now to be held weekly until LISA.



;Meeting closed: 19:56.