View source for Board meeting Minutes/18 December 2006

{{minutes box|before=11 December 2006|after=8 January 2007}} 

{{working paper}}

{{minutes approved|8 January 2007}}

;Present:   Matthew Barr, Trey Harris, Doug Hughes, Andrew Hume, Chris Palmer, David Parter, Tom Perrine, Stephen Potter, Pat Wilson (chair, note taker), Sam Albrecht  

;Opened: 20:04 <b>Eastern Time</b>

;Closed: 21:00 <b>Eastern Time</b>

== Consent Agenda ==
* '''Approve minutes of {{minutes link|11 December 2006}}'''

Passes.

== Action Items ==

=== Board Committees ===
* Development Committee (Wilson/Potter)
** Wilson - Coordinate sponsor renewal letters - '''in progress''' ''will give Biordi the go ahead''
** Potter, Wilson - Clean up proposed sponsorship revisions document, email Board for discussion, and call a vote on the revisions [due 12/1] - '''see agenda, below'''

''[Harris joins at 20:10 ET]''

* Partnership and Liason Committee (Perrine)
** Palmer - Contact local office of possible partner [due 10/16] - '''on hold for vacations''' ''now due 1/7''

* Leadership Committee (Greg Rose) 

* Policy Committee (Harris)

* Communications Committee
** Perrine - Follow up with SysAdmin Magazine regarding volunteers for online answer folks - '''not done'''
** Perrine - ''[from 11/8]'' Talk to Rich regarding posting LOPSA logo on Sysadmin Magazine irc - '''in progress''' ''Rich has agreed to do so, and just needs camera-ready logo''
''ACTION ITEM: Wilson to contact Welch regarding logo and update all graphics for 2007''
** Albrecht - ''[from 11/8]'' Contact listbroker regarding lateness in sending out email blast - '''no progress'''

* Membership Committee
** Solanki - ''[from 11/8]'' Follow up on pending membership payments - '''in progress'''
** Hughes - Automate the renewal letter process - '''not done'''

=== Program Committees ===

* Conference Planning Committee (Wilson/Perrine)
** Harris - Contact alternate event model company and request a presentation to the Board - '''waiting on response from contact'''
** Wilson - Make a sign listing current LOPSA sponsors (for LISA) - '''DONE'''

''[Perrine joins at 20:15 ET]''

''[Barr joins at 20:18 ET]''
* Technical (Online) Services (Hughes/Parter)
** Barr - ''[from 11/8]'' Set up board-only mail alias - '''not done'''

* Content Services Committee (Palmer/Potter)

* Locals Committee (Parter)

=== Non-Committee ===
* Financial
** Albrecht - ''[from 11/8]'' Draft wording for posting 990 on website - '''not done'''

* Albrecht: 
** Touch base with IRS [due 10/16] - '''no progress'''
** Query insurance company regarding possible member insurance options [due 12/21]
** Bring JobTarget proposal/agreement to the Board for a vote [due 12/11] - '''not done'''

* Barr:

* Harris: 
** Set up wiki for Resume Standards project - '''not done'''
** Present draft financial policies for Board approval (low priority) - '''not done'''
** Gather material for Halprin request - '''in progress''' ''now due 2/1''

* Hughes:
** Work with Frisch, Chalup, Halprin, Barr on resume resources skeleton/framework (should have status by mid February) - ''not due until 2/1''

* Hume:
** Chat with SNIA regarding possible partnering [due 10/30] - '''in progress''' ''Hume found a new SNIA contact at LISA''
 
* Palmer:

* Parter: 

* Perrine:

* Potter:
** Reconvene Code of Ethics review committee - '''not done'''
** Draft a new charter for the combined Development/Partnership committee - '''not done'''

* Wilson:

* All:

== Standing Reports ==

* Treasurer's report ''(first meeting of the month only)''

* Membership report
** See the online report for this week's status
Hughes will need to manually send out next batch of renewal notices; call to discuss renewal metrics and techniques has not yet occurred.  There was a problem with the "member conversion" email, in that someone considered it spam and got LOPSA blacklisted for a while - Hughes will consider alternate action.

* Online report
Some new online volunteers have been recruited.  Parter will work with Solanki to get the shirt inventory up on the store site

* Training event report ''becomes "Sysadmin Days report moving forward''
The organizing committee for the May event is being formed; schedule will be aggressive.  The fall event planning should commence in the next month or so.

* Development report
Wilson conversed with our BlueArc contact at LISA, and discussed ideas for further collaboration.

''ACTION ITEM: Wilson to follow up with BlueArc, Biordi, and the Board as necessary''

== Approve new affiliate request ==
* System Administrators Guild - Ireland has requested affiliate status.  Albrecht recommends approval.
'''MOTION: by Perrine, seconded by Hughes to extend LOPSA affiliate status to System Administrators Guild - Ireland''' Passes.

== Approve new chapter request ==
* Request for a LOPSA Chapter in Central NJ.  Three members are: William Bilancio, Brian Jones,
Steve Elgersma.  Albrecht recommends approval.

'''MOTION by Parter, seconded by Potter to approve request for provisional Chapter in Central NJ.'''  Passes

== Approve Sponsor Levels and benefits ==

'''MOTION by Perrine, seconded by Potter, to approve 2007 sponsor benefits, levels, and amounts.'''  Passes

'''MOTION by Palmer, seconded by Perrine, to use [NULL] (i.e. no designator) for the entry level of all three sponsorship categories.'''  Passes.

{{blockquote}}
===Individual===
{| {{prettytable}}
! Level !! Minimum Donation !! Benefits*
|-----
! Sponsor
| $50
| 
* Text acknowledgement on LOPSA Contributor page
* "LOPSA Individual Sponsor" graphic for your web site**
|-----
! Bronze
| $100
| 
* Mention in Memo to Members in the month following donation
* "LOPSA Bronze Individual Sponsor" graphic for your web site**
|-----
! Silver
| $250
| 
* "LOPSA Silver Individual Sponsor" graphic for your web site**
|-----
! Gold
| $500
|
* "LOPSA Gold Individual Sponsor" graphic for your web site**
|-----
! Platinum
| $1000
| 
* "LOPSA Platinum Individual Sponsor" graphic for your web site**
* "LOPSA Individual Supporter" plaque for home or office display
|-----
! Diamond
| $2500 (was $5000)
| 
* "LOPSA Diamond Individual Sponsor" graphic for your web site**
* Text acknowledgement in onsite program at LOPSA sponsored events
* Invitation to Annual President's Reception
|-----
|}
* *Specific level benefits are inclusive of benefits for all previous levels
* **Subject to appropriate rules of use

=== Consultant ===
{| {{prettytable}}
! Level !! Minimum Donation !! Benefits*
|-----
! Sponsor
| $100
| 
* Text acknowledgement on LOPSA Consultant page
* "LOPSA Consultant Sponsor" graphic for your web site**
|-----
! Bronze
| $500
| 
* Mention in Memo to Members in the month following donation
* "LOPSA Bronze Consultant Sponsor" graphic for your web site**
|-----
! Silver
| $1000
| 
* Click-thru text link to consultant's website on LOPSA Consultant page
* "LOPSA Silver Consultant Sponsor" graphic for your web site**
|-----
! Gold
| $2500
|
* Mention in Memo To Members twice yearly
* "LOPSA Gold Consultant Sponsor" graphic for your web site**
|-----
! Platinum
| $5000
| 
* Click-thru logo to consultant's website on LOPSA Consultant page
* Text acknowledgement in onsite program at LOPSA sponsored events
* "LOPSA Platinum Consultant Sponsor" graphic for your web site**
* "LOPSA Consultant Sponsor" plaque for home or office display
* Invitation to Annual President's Reception
|-----
|}
* *Specific level benefits are inclusive of benefits for all previous levels
* **Subject to appropriate rules of use

=== Corporate ===
{| {{prettytable}}
! Level !! Minimum Donation !! Benefits*
|-----
! Sponsor
| $1000
| 
* Access to all LOPSA membership websites and online content
* Mention in Memo to Members in the month following donation
* Click-thru text link to corporate website on LOPSA Corporate Sponsor page
* "LOPSA Corporate Sponsor" graphic for your web site**
* Text acknowledgement in onsite program at LOPSA sponsored events
|-----
! Bronze
| $5000
| 
* Introductory profile (maximum 50 words) in Memo to Members in the month following donation
* Mention in Memo to Members twice yearly (including introductory profile)
* One time use of LOPSA postal mail list at half list value
* "LOPSA Bronze Corporate Sponsor" graphic for your web site**
* "LOPSA Corporate Sponsor" plaque for office and/or booth at trade shows
* Click-thru logo to corporate website on LOPSA Corporate Sponsor page
* Invitation to Annual President's Reception
|-----
! Silver
| $10,000
| 
* Mention in Memo to Members quarterly (including introductory profile)
* "LOPSA Silver Corporate Sponsor" graphic for your web site**
* Verbal acknowledgement at all LOPSA-sponsored events
* Banner ad highlighting special discounts/offers on "Member Discounts" page
* One time use of LOPSA postal mail list
* One complimentary advertisement in Memo to Members
* 10% discount on individual event sponsorships and exhibit fees at all LOPSA-sponsored events
|-----
! Gold
| $20,000 (was $25,000)
|
* Mention in Memo To Members each month (including introductory profile)
* "LOPSA Gold Corporate Sponsor" graphic for your web site**
* Registration of up to five (5) LOPSA individual memberships ($250 value)
* Additional complimentary advertisement (total of two) in Memo to Members
* Premier sponsorship at one LOPSA-sponsored event
** Named sponsorship of your choice of a single activity (reception, luncheon, invited talks session)
** Recognition as sponsor in pre-event promotional materials
** Complimentary booth/table at sponsored event
** Two complimentary event registrations
** Company name and profile in on-site event guide
** Distribution of your company's brochure in registration materials
** Prominent sign displayed at sponsored event
** Sponsor ribbons for all company attendees at event
** Click-thru logo to corporate website on event website
|-----
! Platinum
| $35,000 (was $50,000)
| 
* "LOPSA Platinum Corporate Sponsor" graphic for your web site**
* Registration of an additional five (5, total 10) LOPSA individual memberships
* Click-thru logo in the footer of all LOPSA websites
* Name and logo on LOPSA banners at all LOPSA-sponsored and LOPSA-exhibited events
* Distribution of your company's brochure at the LOPSA booth of all LOPSA-sponsored and LOPSA-exhibited events
* Premier sponsorship at one additional (total 2) LOPSA-sponsored events
|-----
! Diamond
| $50,000 (was $100,000)
| Benefits to be determined by special agreement with LOPSA Board of Directors
|-----
|}
* *Specific level benefits are inclusive of benefits for all previous levels
* **Subject to appropriate rules of use
{{end}}

''ACTION ITEM: Hughes to adjust LOPSA site to reflect changes''

== Next Board Call ==

Next Board call is January 8th 2007

== Notes/announcements ==

'''MOTION by Potter (on Dec 8th 2006 via email) to approve changes to sponsorship benefits.''' Failed, due to lack of quorum.

Seasons' greetings to all and sundry.

== Adjournment ==

'''MOTION to adjourn by Hume, seconded by Palmer'''  Passes.  Adjourned at 21:00 ET