Interim Board meeting Minutes/25 October 2004

Prior: 18 October 2004

Interim Board meeting Minutes

Next: 1 November 2004

Minutes approved: 1 November 2004

This document is a board working paper, and commercial in confidence.

Present

Geoff Halprin, Lorette Cheswick, David Parter, Trey Harris

Meeting

2004-10-25 1900 US/East

Opened

19:00

Closed

20:22

Consent Agenda

• Meeting minutes (2004-10-18) approval DEFERRED until next week.

Action Items

• See action points for annotations.

Unfinished Business

Legal Infrastrucure

• Need answers on membership xfer and 501c3/c6 decision.
• Can move forward immediately with this info.
• Using copy on Geoff's wiki. Lawyer will edit down.
• David: Our rules are generic. If it is easier to use a prepared set, then do so.
• Issues to decide:

• Member resolution/referendum.
• Board amendments of bylaws.
• Composition/election mechanisms.
• Size of quorum (membership).
• Does "committee vote by email" need bylaw?

• Next week's meeting: Decide these issues.

• Geoff: Coordinate USENIX office and Lawyer to talk on member xfer and 501c6 issues. (Action Point #20041025.01)

• Lorette: Get legal feedback before next week. (Action Point #20041025.02)

• Establish Nomcomm at LISA?

• Chair from advisory council.
• Past board member?
• Limit to 3-4 ppl.
• Couple from advisory committee. Couple from membership.

• All: Scout for/propose chair of nomcomm, committee. (Action Point #20041025.03)

Operations Infrastructure

• About a third of the way through the responses.

• Using these to refine evaluation criteria.
• Most (so far) are lowtech, some have good ideas.

• Will prepare a report on findings.
• Intent is to identify shortlist.

• Then meet with a few of them on way to/from LISA.

• Geoff: upload responses to private wiki when it is available. (Action Point #20041025.04)

Admin Assistant

• David:

• Need ability to maintain LISA momentum.

• Geoff:

• Need plan for admin to come on as soon as Phase 2 gate achieved.
• (It is our intent to pass gate to phase 2 at LISA USENIX BOD meeting.)

• Need phone/email (front office).
• Need bookkeeping from day 1 of phase 2 (back office).
• Need roughcut budget.

• Geoff: assuming existing budget, we have plenty to cover admin.

• How do we find one?
• David volunteered to find one.

• David: Commence search for admin candidates. (Action Point #20041025.05)

• Geoff wants input on shortlist.

Computing Infrastructure

• No new reports.

Yerkes award

• Kolstad has offered to do non-Yerkes award.

• Kolstad: come back to us within one week with one/more names. (Action Point #20041025.06)

• No (useful) feedback from advisory council on Yerkes award.
• Time is short.
• David volunteered to do this.

• David: come back with names within the week. (Action Point #20041025.07)

LISA Planning

• SAGE Community Meeting: Thursday @ 8pm.
• SAGE Board Meeting: Monday AM (Geoff teaching PM).
• USENIX Board Meeting: Tuesday.
• USENIX Open Board Meeting: Wednesday @ 8pm.
• Geoff's suite is available for meetings all week.

Merchandise

(JD joined teleconference for this agenda item.)

• 5 Designs chosen. Quantities tbd (David/JD).
• Post-its approved. Need costs to determine qty (David/JD).
• David: Proceed with production of merchandise for LISA. (Action Point #20041025.08)

Memo to members

• MUST DO NOW!!

New Business

Unannounced business

Domain Name Renewals

• Domain name lapses per email from John and Tony ok.

Misc.

• Could JD have conf reg.

• No prob. (But shouldn't need it.)

Meeting closed

20:22