Interim Board meeting Minutes/18 October 2004

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Prior: 4 October 2004

Interim Board meeting Minutes

Next: 25 October 2004

Minutes approved: 1 November 2004

This document is a board working paper, and commercial in confidence.

Present

Geoff Halprin, Lorette Cheswick, David Parter, Trey Harris

Meeting

2004-10-18 1900 US/East

Opened

19:00

Closed

19:56

Consent Agenda

Meeting minutes (2004-10-04) approved by consent.

Action Items

Action Point #20041018.01

• Report from lawyer: NJ law presently allows electronic machines, but not Internet-based voting. As long as we include in our bylaws that our methods will deal with appropriate mechanisms. This defers the issue to policy.

Action Point #20041018.01

• Trey: Can get it out tonight.
• LISA meeting: need to push USENIX meeting to 2200. fallback 21:30.

• Then SAGE get 19:30-21:30.
• Geoff: Get Mike to move meeting. (Action Point #20041018.01)

Unfinished Business

Legal Infrastrucure

• Still awaiting final bylaws from lawyers for signature.

• Due 20/21.
• It should be close to final.
• Lorette: Please send out to board now (in advance of final). (Action Point #20041018.02)

• Transfer of membership

• Are there any formalities associated with xfer of membership?
• Can we convert opt-in to opt-out (via an email notice)?
• We need legal opinion on this.
• Lorette: Get lawyer to comment on transfer issues. (Action Point #20041018.03)

• Lorette: lawyer: when is it official?

• If we finish our stuff this week. Corp exists this week!
• Paperwork is for 501c6.
• What is impact of 501c6 on USENIX? Tax involved?
• USENIX lawyer will need approve this too.
• Geoff: Provide details to USENIX (Action Point #20041018.04)

Operations Infrastructure

• Received 17 responses to RFP.
• Geoff sorting through them.
• Got to happen this week (LISA timing).

• Want to get 2nd round shortlist due diligence while Geoff in USA.

• (If we proceed), hope to engage around end of year.

• David:

• Can/Should we get someone part time as interim measure.
• Geoff to take action item to investigate (Action Point #20041018.05)

Computing Infrastructure

• Tech team put together.
• Going for 80/20 option.
• Appropriate colo is around $100-$300 per month.
• Need way to pay for stuff.

New Business

Yerkes award

• Was approved at last board meeting.
• Geoff must follow up with council and USENIX office.

Unannounced business

David

Logistics. SAGE store.

Memo to members -- MUST DO NOW

• Geoff to issue draft memo asap. (Action Point #20041018.06)

Next Meeting

• Meetings now to be held weekly until LISA.

Meeting closed

19:56.