Board meeting Minutes/5 June 2018

Prior: 22 May 2018

Board meeting Minutes

Next: 19 June 2018

Minutes approved: 19 June 2018

Present

(Subject to verification) Steve VanDevender, Scott Suehle, Drew Adams, Andy Cowell (VP), Aleksey Tsalolikhin (Secretary)

Apologies

George Beech (President), Danielle White, Brian Globerman (Treasurer)

Guests

None

Opened

9:19 p.m. Eastern Time

Closed

9:46 p.m. Eastern Time

Consent Agenda

• Approve minutes of 8 May 2018

Andy motioned to approve the minutes of 8 May 2018. Scott seconded. Unanimously approved.

Standing Reports

Treasurer's report (Globerman, Beech, Suehle)

Bank balance on 6/3/2018: $31,794.55 +$304.77 over last reported balance on 5/6/2018

• Balance Sheet Comparison, 6/3/2018 and 6/3/2017 (pdf)
• Profit and Loss, current month, year ago, and YTD (pdf)
• Expense Report, 2017 Face to Face Meeting (png)

Membership report (VanDevender)

• Total active members: 648 (previous report: 652, change: -4, pending renewal: 13)

• Paying: 310 (6 new in last 30 days)

• Non-paying: 338 (10 new in last 30 days)

Paying members include Individual, Charter, Founding, and Lifetime memberships. Non-paying members include Student and Complimentary memberships.

Committee reports

Conferences/Events (Adams)

No change/activity since last report.

Marketing/Communications (Tsalolikhin)

• Aleksey moved that we issue Community Mgr a $100 prepaid card to send a welcome kit to new members (lapel pin, physical membership card, and a welcome letter). Community Mgr must keep receipts (for accountability). Scott seconded. Approved unanimously.

• Aleksey moved that the board approve the Community Manager's reimbursement request for $4.99 for Timetracker software (one-time expense), and $6.99 for an MS Office subscription (monthly expense). Andy seconded. We discussed use Libre office but it's not 100% compatible with MS Office and we need to interoperate with potential sponsors. Motion carried unanimously. unanimously.

• Aleksey moved that we issue Roger Ludecke (Community Mgr) a $20 gift card as a bonus for getting the LOPSAGram out on time two months in a row. Andy seconded the motion. After brief discussion (whether this would be more appropriate for end-of-year) the motion passed unanimously.

Technical Services (White)

No report.

Education, Training and Mentorship (Cowell)

45 Total Users

• Role breakdown:
  • 34 Protege
  • 11 Mentor
• Registration status:
  • 15 have not completed their registration
  • 24 have completed their registration
  • 6 have completed their registration but are not approved (not members)

Currently paired:

• 3 mentors
• 6 mentees

Note that the mentorship pgm is driving renewals! About 10 people renewed their LOPSA membership.

Justin Smith reached out and offered to help.

Recognition (Beech)

No report.

Leadership (Tsalolikhin)

The election is done and Scott Murphy has posted the results. Many thanks to the Leadership Committee!

Locals/Chapters (Tsalolikhin)

• Aleksey moved to approve the application from the Nigerian charter. Andy seconded. Approved unanimously.

Board of Directors: Face to Face meeting

We discussed inaugurating the new board at the next face to face meeting of the board. We do want to hold a face-to-face meeting but can we afford it? Let's see what the 2018 budget looks like first (Brian is planning to propose one by end of June).

SSL cert warning on board.lopsa.org and governance.lopsa.org (Drew Adams)

Drew asked what's happening with this. Turns out Brian Globerman is working with Dan Rich on it (still in progress).

Adjournment

 Andy Motioned for Adjournment
 Scott Seconded