Board meeting Minutes/28 August 2006

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21 August 2006
Board meeting Minutes Next:
11 September 2006

Minutes approved: 11 September 2006


Tom Perrine (chair), Matthew Barr, Trey Harris, Doug Hughes, Andrew Hume, Chris Palmer, Stephen Potter, Pat Wilson (note taker)
David Parter, Sam Albrecht
20:05 Eastern Time
21:35 Eastern Time

Consent Agenda

Tabled until next meeting.

Action Items

Board Committees

[ Potter joins at 20:10 ET ]

  • Development Committee (Wilson/Potter)
    • Potter - contact Albrecht regarding moving forward on sponsorship, advertizing proposals - DONE; specific advertising opportunity passed, Potter/Albrecht decided to move forward with generating mockup for future opportunities; Albrecht to develop sponsorship strategy and report to board
  • Partnership and Liason Committee (Perrine)
    • Palmer - Contact local office of possible partner - in progress, haven't heard back yet.
    • Perrine - Write Sysadmin Day thank you letter for volunteers - not done
    • Perrine, Parter, Palmer - Designate which appreciations go to which Sysadmin Day volunteers - not done
  • Leadership Committee (Greg Rose)
  • Policy Committee (Harris)
  • Communications Committee
    • Palmer - Convey Board's decision and negotiate with Rich - DONE, see below
    • Palmer - Discuss possible member survey methodologies with Chavez - not done
    • Potter - Consult with Palmer regarding possible ad mockup - in progress Albrecht to select current sponsor to use
  • Membership Committee
    • Harris, Palmer - Initiate template(s) for future account conversion guidelines to be sent out this month - see Visitor to member conversion plan - DONE

Program Committees

  • Conference Planning Committee (Wilson/Perrine)
  • Technical (Online) Services (Hughes/Parter)
    • Parter - Mailing lists/online forum - no report
  • Content Services Committee (Palmer/Potter)


  • Financial
    • Hume - Prepare statement about AH payment [due 6/26] - in progress
    • Hume - prepare annual financial report [due 6/26] - in progress
  • Albrecht:
    • Touch base with IRS [due 8/28] - no report
    • Query insurance company regarding possible member insurance options [due 8/28] - no report
    • Send notice of designated Annual Meeting to the Board - DONE by Harris
  • Barr:
  • Harris:
    • Restart Resume Standards project - no progress
    • Present draft financial policies for Board approval (low priority) - no progress
  • Hughes:
  • Hume:
    • Chat with the SNIA Chief Scientist regarding possible partnering [due 9/11]
  • Palmer:
  • Parter:
  • Perrine:
    • Contact Leadership Committee regarding next (summer 2007) election [due 9/18]
    • Contact AH regarding shirt order status and getting an inventory online - DONE
  • Potter:
  • Wilson:
  • All:
    • Re-read business plan and pick top 3 issues for near-term focus for agenda discussion below

Standing Reports

  • Treasurer's report (first meeting of the month only)
  • Membership report
    • See the online report for this week's status
  • Online report

Some site performance issues will be addressed by reducing process memory footprint

  • Training event report
    • see event web site

Steady progress being made

ACTION ITEM: Wilson to contact Parter regarding Training Event questions (primarily dates)

  • Development report

Amy Rich column (Palmer)

It's possible that there may be a confusing trademark problem with Rich's column name, but on further discussion, there probably isn't.

ACTION ITEM: Palmer to contact Albrecht to verify the Board's understanding of the trademark/DBA issue.

In-person meeting?

The sense of the Board was that there should be an in-person meeting this year. As at least one Board member can't make it to LISA and no one reported conflicts with a date around the Training Event, it was decided to do the in-person meeting at the TE. A date needs to be decided, and space will need to be aquired.

Officer Confirmation

[Perrine yields chair to Potter]

[Hume moves for Executive Session]

[Executive session ends]

Officers for 2006-2007 will remain

  • President - Tom Perrine
  • Vice President - Pat Wilson
  • Secretary/Treasurer - Andrew Hume

Near-term focus issues

Obviously, the top two near-term goals are the Training Event and getting the sponsorship program on track. After that, specific priorities are less clear - see the summary page.

[Potter leaves at 2100]

Next meeting

Sept 4th is Labor Day, so next meeting will be Sept 11th.


Perrine will be unavailable 9/15-9/24


MOTION to adjourn by Hume, seconded by Barr. Passes. Adjourned at 21:35 ET.