Interim Board meeting Minutes/25 October 2004

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This website is not affiliated with SAGE or the USENIX Association. The use of the term "SAGE" below is historical, and refers either to the SAGE subgroup of USENIX, or to a precursor of the organization now called LOPSA.

18 October 2004
Interim Board meeting Minutes Next:
1 November 2004

Minutes approved: 1 November 2004

This document is a board working paper, and commercial in confidence.

Geoff Halprin, Lorette Cheswick, David Parter, Trey Harris
2004-10-25 1900 US/East

Consent Agenda

  • Meeting minutes (2004-10-18) approval DEFERRED until next week.

Action Items

  • See action points for annotations.

Unfinished Business

Legal Infrastrucure

  • Need answers on membership xfer and 501c3/c6 decision.
  • Can move forward immediately with this info.
  • Using copy on Geoff's wiki. Lawyer will edit down.
  • David: Our rules are generic. If it is easier to use a prepared set, then do so.
  • Issues to decide:
  • Member resolution/referendum.
  • Board amendments of bylaws.
  • Composition/election mechanisms.
  • Size of quorum (membership).
  • Does "committee vote by email" need bylaw?
  • Next week's meeting: Decide these issues.
  • Establish Nomcomm at LISA?
  • Chair from advisory council.
  • Past board member?
  • Limit to 3-4 ppl.
  • Couple from advisory committee. Couple from membership.

Operations Infrastructure

  • About a third of the way through the responses.
  • Using these to refine evaluation criteria.
  • Most (so far) are lowtech, some have good ideas.
  • Will prepare a report on findings.
  • Intent is to identify shortlist.
  • Then meet with a few of them on way to/from LISA.

Admin Assistant

  • David:
  • Need ability to maintain LISA momentum.
  • Geoff:
  • Need plan for admin to come on as soon as Phase 2 gate achieved.
  • (It is our intent to pass gate to phase 2 at LISA USENIX BOD meeting.)
  • Need phone/email (front office).
  • Need bookkeeping from day 1 of phase 2 (back office).
  • Need roughcut budget.
  • Geoff: assuming existing budget, we have plenty to cover admin.
  • How do we find one?
  • David volunteered to find one.
  • Geoff wants input on shortlist.

Computing Infrastructure

  • No new reports.

Yerkes award

  • Kolstad has offered to do non-Yerkes award.
  • No (useful) feedback from advisory council on Yerkes award.
  • Time is short.
  • David volunteered to do this.

LISA Planning

  • SAGE Community Meeting: Thursday @ 8pm.
  • SAGE Board Meeting: Monday AM (Geoff teaching PM).
  • USENIX Board Meeting: Tuesday.
  • USENIX Open Board Meeting: Wednesday @ 8pm.
  • Geoff's suite is available for meetings all week.


(JD joined teleconference for this agenda item.)

  • 5 Designs chosen. Quantities tbd (David/JD).
  • Post-its approved. Need costs to determine qty (David/JD).
  • David: Proceed with production of merchandise for LISA. (Action Point #20041025.08)

Memo to members


New Business

Unannounced business

Domain Name Renewals

  • Domain name lapses per email from John and Tony ok.


  • Could JD have conf reg.
  • No prob. (But shouldn't need it.)
Meeting closed