Interim Board meeting Minutes/6 December 2004

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This website is not affiliated with SAGE or the USENIX Association. The use of the term "SAGE" below may be historical.

8 November 2004
Interim Board meeting Minutes Next:
20 December 2004

Minutes approved: 20 December 2004

This document is a board working paper, and commercial in confidence.

Geoff Halprin, David Parter, Trey Harris
2004-12-06 1900 US/East

Consent Agenda

  • Meeting minutes (2004-11-08) approved by consent.

Action Items

  • See action item list.
  • Time for new memo to members

Outstanding Business

Legal Infrastructure

  • Notes per email during LISA.
  • Signatures to fax number
  • Need to re-file with new name:
  • Geoff
  • Don't want to use "SAGE" in name; it's encumbered.
  • Trey
  • "Professional Association of System Administrators"
  • "Professional vs professionalism."
  • David
  • "System Administrators Professional Association"
  • Not something that causes problems (c6 vs. c3)
  • Ask lawyer; is "SAGE" better or worse.
  • Successor to USENIX interest. Does this make things easier.
  • Need to file copies of paperwork with USENIX.
  • Geoff to write contract.
  • David: Would AMC want input into contract?

Operations Infrastructure

  • Geoff must complete 1st round and write-up.
  • Need better idea of how soon we can engage.

Computing Infrastructure

  • Catch-22: do we use AMC systems or vice-versa?

Election Policy Decisions Discussion

  • To be decided:
  • Size of membership quorum: 1/10 or 1/20.
  • Bylaw amendments.
  • Issues:
  • minimum count to put issue to membership.
  • minimum count to effect change (normal business).
  • minimum count to effect change (bylaw changes).
  • ratification of bylaws changes or not.
  • Membership Quorum: Regular business
  • Geoff
  • Options:
  • Proportion: 1/20
  • Mix: proportion/minimum
  • Rolling average: 2/3 ave of last three normal elections.
  • Trey:
  • Proportion: 1/8.
  • Bootstrap: 2/3 ave last Exec election as bootstrap number.
  • David:
  • Rolling average: 2/3 ave of last three normal elections.
  • Bootstrap: We don't know how many members we'll lose in transition.
  • Use fraction: 1/10 until 3 elections.
  • Geoff:
  • 3 elections rolling ave.
  • bootstrap of 1/10.
  • Motion: Passed. Unanimously.
  • 3 elections rolling ave.
  • Bootstrap of 1/10 membership.
  • Membership Quorum: Bylaw amendments.
  • David: bylaw changes require a higher proportion. (make it harder)
  • Quorum for bylaw changes:
  • need large pool, but simple majority.
  • David: threshold should be higher; if board didn't approve the change (short-circuit option).
  • 2/3 rolling ave, minimum 1/3 membership.
  • Motion: Passed. Unanimously.
  • 2/3 rolling ave, minimum 1/3 membership.
  • Signature mimimum to call SGM, petition business.
  • 75 minimum.
  • Board bylaw amendments
  • All bylaw amendments must be ratified by vote at the next regular board meeting.
  • Call for ratification (with motion) must be in published agenda for 2nd meeting.
  • Public notice published to membership (no later than same time as meeting agenda.)
  • Proxy allowed (exact wording known) for board member who cannot attend second meeting.
  • Minimum notice period for board meetings of 1 week.
  • Minimum notice for (bylaw change) agenda item. Advisable, but not necessary.
  • Motion (repeat vote) Can't straddle two boards.
  • Simple majority of regular board quorum.
  • Passed. Unanimously.
  • Membership ratification of bylaw amendments.
  • Already have facility to petition.
  • (Default is for amendment to apply.)
  • Board must not be able to reverse decision of the membership. (limit this clause - next election).
  • Passed. Unanimously.
Meeting closed