Board meeting Minutes/21 Feb 2017

Prior: 7 Feb 2017

Board meeting Minutes

Next: 7 March 2017

Minutes approved: 7 March 2017

• NOTICE to those on the line: All present agree to a temporary recording of this call to be be deleted no later than when the minutes are approved. Please speak up if you disagree with this and we will discuss it after roll call.

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Move your name to Present or Apologies prior to the meeting!

Present

(Subject to verification) Steve VanDevender, Ski Kacoroski ,George Beech,Brian Globerman, Scott Suehle, Atom Powers

Apologies

Thomas Uphill,Ray Frush

Guests

?

Opened

Eastern Time

Closed

Eastern Time

Consent Agenda

• Approve minutes of 7 Feb 2017

Action Items

See RT Board Queue

Standing Reports

Treasurer's report (Brian, Kacoroski)

Balance Info:

• BoA Accounts: $32,509.95 (includes 1 CasitConf17 sponsorship)
• PayPal Account: $24,895.23 (includes CasitConf17 payments and sponsorships)
• Total: $57,405.18 +/- from last report (02/07/2017): +$7,039.51

Payments:

• 1. Erich Mees (refund of LOPSA East 2016)- $929.00
• 2. Peter Sayeh (CPA) retainer of $1400 to be paid this week for back tax preparations

Action Items:

• Regus account will auto-renew on 02/28 for period 6/1/17 - 5/31/18 at $79/month. Should we cancel prior to deadline?

Membership report (VanDevender)

• Total active members: 668 (previous report: 661, change: 7)

• Paying: 386 (9 new in last 30 days)

• Non-paying: 282 (15 new in last 30 days)

Paying members include Individual, Charter, Founding, and Lifetime memberships. Non-paying members include Student and Complimentary memberships.

Committee reports

Conferences/Events/Chapters activities report (Powers)

LOPSA Cascadia 2017: March 10,11. Contract cutoff:(?) (Kacoroski,Uphill,Globermann,English,Powers)

• Concerned about number of Cascadia attendees (40 total including 12 presenters and 6 that registered but have not paid)
• Ski: LinkedIn Ads appear to have been working reasonably well. We only pay for conversions. Conversions we (think) we've gotten should have been well worth it for Cascadia.

SCALE'17 (Kacoroski)

• Everything is set for March 3 - 5th. I have swag, tickets, and booth supplies. Just need to print up some literature to hand out. Should I do a discount or something at the booth.
• Decision: for all future events, we'll do a $10 discount on membership at the event.

Marketing/Communications (LOPSAgram, #lopsa-live, etc) (English, Uphill)

• LOPSAgram went out
  • Didn't mention SCALE, oops. Sent out Social stuff promoting SCALE and scheduled additional Social messages
  • Didn't include Statement On Immigration Order as it wasn't ready yet. Expect this to go out as a standalone email - am I doing that? (Paul?)
• It is ALL about Cascadia marketing now. Thomas put up posters. Paul emailing all the lists/boards. Ski prepped Social and we're doing one or more Social posts per day.
• NEXT LOPSAgram - aiming to send Monday March 6, with a final Cascadia push.

Technical Services Report (Beech, VanDevender)

Migrated our slack to lopsa.slack.com! Did some prep to open it up. The next step is to get our tax documents in order and register for their non profit program. That gives us the standard tier for free.

Mentorship Report (Beech)

Started looking at outsourced options to run the mentorship program - looking at management software.

Have one more thing to look at will bring a full report to the board after the list is narrowed.

We have someone who has reached out to help with the comittee. I need to follow up.

Locals (/Chapters)

• George: Who can get this Committee going again? - Scott: I'll get started.
• George: Meetup does have nonprofit pricing for their "Pro" product.
  • $15/group/mo (down from $35/group/mo)
  • Can bring existing groups in
  • Need our non-profit status fully up to date
  • Scott: make sure we have existing Locals that want to use it
  • Paul: What tools provided? Scott: can contact all the leaders, co-organizers, subchairs. Can reach "all members of all meetups" (if they opt-in) Works well.
  • Paul: this would allow us to reach non-LOPSA-members for advertising conferences, LOPSA membership itself. Very useful!

Leadership Committee (Warner, Kacoroski)

• Warner still looking for candidates

Locals Committee... (Beech)

We need to get this back up and running.

Meetup... (Beech)

We can sign up for meetup pro and bring all of our locals under that banner. Details here: https://www.meetup.com/pro/

Non profit cost: 15$/group/month. We can bring existing groups under this banner.

Adjournment

 Scott Suehle Motioned for Adjournment
 Ski Kacoroski Seconded