Board meeting Minutes/21 May 2007

Prior: 14 May 2007

Board meeting Minutes

Next: 4 June 2007

Minutes approved: 4 June 2007

Present

Tom Perrine (chair), Matthew Barr, Trey Harris, Doug Hughes, Andrew Hume (note taker), Stephen Potter, Sam Albrecht

Apologies

Pat Wilson, Chris Palmer, Dave Parter

Opened

8:10 Eastern Time

Closed

Eastern Time

Consent Agenda

• Approve minutes of 14 May 2007 Approved

Action Items

Board Committees

• Development Committee (Wilson/Potter)

• Partnership and Liason Committee (Perrine)
  • Albrecht - Contact SCALE regarding future cooperation - DONE
    • Albrecht recommends approval to partner with SCALE

MOTION: Albrecht will pursue agreement with SCALE

• Leadership Committee (Esther Filderman)
  • Wilson - Query Committee regarding election logistics (how involved does the LC want to be in that?) - DONE

• Policy Committee (Harris)

• Communications Committee
  • Perrine - Follow up with SysAdmin Magazine regarding volunteers for online answer folks [due 3/20]

• Membership Committee
  • Parter - Set up retention-rate report - Due 5/28
  • Albrecht - Refresh conversion letter
  • Wilson - Look into quarterly member drawing prizes - not done

Program Committees

• Conference Planning Committee (Wilson/Perrine)

• Technical (Online) Services (Hughes/Parter)
  • Perrine - Organize Sysadmin Day 2007 site update - progress by Friday
  • Perrine - Turn his lopsa-discuss posting on the CFV for Sysadmin Day into a post for the web page - progress by Friday
  • Barr - Follow up on tech-team php-list(?) mailer integration into Drupal. Dropped [really Tech Team]

• Content Services Committee (Palmer/Potter)
  • Palmer, Potter - Draft a plan regarding how a paid/compensated content director might help the website, and what sort of requirements we might make for that position [due 5/28]

Non-Committee

• Financial
  • Hume - Provide at Dec 2006 Treasurer's report writeup for the Board and for the web site - in progress Hume produced draft, minor revisions will be made by Hume and Perinne. [5/28]
• Albrecht:
  • Provide status on IRS 501(c)(3) status [due 4/9] - still waiting for update from IRS
  • Enquire whether SoCoSA would be interested in pursuing Chapter status [5/28]

• Barr:

• Harris:
  • Present draft financial policies for Board approval (low priority)
  • Gather material for Halprin request [2/26]

[Harris phone not working]

• Hughes:
  • Work with Frisch, Chalup, Halprin, Barr on consultant resources skeleton/framework [due 6/11]
  • Contact Gilbert Wilson about work-pay ideas - DONE had a discussion, he will submit some ideas

• Hume:
  • Reconvene Code of Ethics review committee - in progress invite sent out; 4 replies so far; will send start command

• Palmer:

• Parter:

• Perrine:
  • Perrine will work with Sam and Michele on "CONVERSION" of visitors to members [In progress]

• Potter:

• Wilson:

• All:

Standing Reports

• Treasurer's report (second meeting of the month only)

• Membership report
  • See the report online for this week's status

• Online report

• Sysadmin Days report

• Development report (Meeting focus at first meeting of the month)

• Upcoming MtM (last meeting of the month only)

• Sysadmin Mag ad topic (fourth meeting of the month only)

New Jobs Board

• Albrecht thinks this is still hung up on our tech side. Sponsors and revenue accounts are waiting. Can we get a target completion date? [Hughes to do this week]]

Sys Admin Advertisement

• Next deadline is 5/30 and JD needs input. Albrecht recommends pushing SysAdmin Days

New Business

Meeting on Memorial Day?

• Recommendation - "Nay" [next meeting June 4]

Elections

The Board discussed and approved of the Leadership Committee's proposed election timeline.