Board meeting Minutes/3 April 2006

Prior: 27 March 2006

Board meeting Minutes

Next: 10 April 2006

Minutes approved: 10 April 2006

Present

Tom Perrine (chair), Matthew Barr, Trey Harris, Doug Hughes, Chris Palmer, David Parter, Stephen Potter, Pat Wilson (note taker)

Apologies

Sam Albrecht, Andrew Hume

Opened

20:05 Eastern Time

Closed

22:06 Eastern Time

Consent Agenda

• Approve minutes of 27 March 2006

Wilson holds minutes of 27 March 2006 for redaction

not approved; will return next week.

Action Items

Board Committees

• Development Committee (Wilson/Potter)
  • Potter - Work on proposals for potential sponsors - in progress; waiting on reply from inquiry

Barr brought forward potential contacts from last week's event

• Partnership and Liason Committee (Perrine)
  • Potter - Investigate potential discounts from targeted companies - in progress Signed up for Safari Affiliate program.

• Leadership Committee (Greg Rose)

• Policy Committee (Harris)
  • Barr, Harris - Work on Third-party discounts for members policy - no action

It was noted that this action item should not be a bottleneck for the discount-recruiting process.

• • All - talk to contacts about getting discounts for members (some already here)

• Communications Committee

• Membership Committee
  • Harris - Write and send a letter to non-paid lopsa.org account holders encouraging them to join. - no action
  • Harris, Parter - Produce a proposal for "sprint" membership drive mode. - no action
  • Parter - Look into "ongoing" mode membership drive mode issues - details needed Hughes has added a "referred by" field to the online new membership registration process.

Program Committees

• Conference Planning Committee (Wilson/Perrine)
  • Parter - Write a note to the intl members asking whether they'd like to be ambassadors for LOPSA to SANE - Done
  • Perrine - Send a Parter-written note to the intl members asking whether they'd like to be ambassadors for LOPSA to SANE - not done; waiting on letter

• Technical (Online) Services (Hughes/Parter)
  • Parter - Monthly transaction/product sales reports - no action
  • Parter - Mailing lists/online forum - in progress
  • Parter - Sponsorships page from database - no action
  • Hughes - Sponsorships in "userdb" interface - no action
  • Hughes - a user management infrastructure for Sam - no action
  • Hughes - Membership Discounts page ready for production
  • Hughes - Worthy Causes page under way (re: openssh)

• Content Services Committee (Palmer/Potter)
  • Parter, Palmer - Revise the About Us page and begin the corporate history. - in progress

Non-Committee

• Financial
  • Hume - Present draft financial policies for Board approval. - no report

• Albrecht:

• Barr:

• Harris:
  • Post a description of the Resume Standards project - no action

• Hughes:

• Hume:
  • Work with Usenix to pursuade them to sign a grant letter to the IRS by 30 March 2006 - no report

• Palmer:

• Parter:

• Perrine:
  • Add expenses to business plan - Done
  • Repost business plan by the weekend - Done
  • Email Ellie Young of Usenix asking about LOPSA space at Usenix ATC - not done
• Potter:

• Wilson:
  • Produce a proposal for a volunteer recognition program (with Harris, Parter) - no action

• All
  • Re-read business plan
  • Think about other orgs that our members may be interested in giving money to

Standing Reports

• Treasurer's report (first meeting of the month only)

moved to 10 April meeting by Hume request

• Membership report
  • See wiki for this week's status

• Online report

There seems to be some trouble sending mail to comcast - Barr will investigate.

Business Plan update

A discussion and review of the business plan took place. Perrine will re-edit and repost. It does appear that the plan is taking shape, and should be released soon.

[Palmer leaves at 21:46]

Membership Drive(s)

• Membership drive(s) and membership goals

Various membership drive scenarios were discussed.

ACTION ITEM: Perrine and Parter will finish up the first drive proposal.

Misc

• request for board member in UNC area (Mar 23 Sub: LOSPA membership question)
  • Parter has volunteered and should bring an expense plan for Board review

• budget for "locals" support
  • the locals issue will be addressed next week in its own agenda item

• Volunteer-USA
  • We'll mention Volunteer-USA's request in the April Memo to Members and follow up with them regarding future collaborations.

• Book of the Month
  • ACTION ITEM: Barr and Potter will coordinate the April BotM and try to find a volunteer to carry it on.

• Re: feb thread on clear indication about who is on board@lopsa.org
  • lopsa.org/AboutUs was modified to say: Send email to the Board of Directors and key staff: board@lopsa.org

Conferences

• MIT SPAM report

Barr reports it was a nice conference (free admission). Numbers were down due to timing (MIT spring break) and the fact that the date had changed several times. LOPSA had tablespace, and Barr made a few contacts that should be followed up on.

• LOPSA training event report

Progress continues; venue and date are set, program is solidifying.

Adjournment

MOTION to Adjourn by Barr, seconded by Hughes. Passes Adjourned at 22:06 ET.