Board meeting Minutes/8 November 2006

Prior: 30 October 2006

Board meeting Minutes

Next: 13 November 2006

In-person meeting at Sysaadmin Days, Phoenix

Minutes approved: 27 November 2006

Present

Tom Perrine (chair), Matthew Barr, Trey Harris, David Parter, Stephen Potter, Pat Wilson, Sam Albrecht

Apologies

Doug Hughes, Andrew Hume, Chris Palmer

Opened

11:23 Eastern Time

Closed

Eastern Time

Consent Agenda

• Approve minutes of 30 October 2006

Consent agenda passes.

Action Items

Board Committees

• Development Committee (Wilson/Potter)

• Partnership and Liason Committee (Perrine)
  • Palmer - Contact local office of possible partner [due 10/16] - no report
  • Barr - Connect with Chapman regaring TechReach International and come back to board with proposal(s) for cooperation - DONE we may want to approach TechReach directly - Barr will investigate

• Leadership Committee (Greg Rose)
  • Perrine - Contact Rose and convey Board's thoughts on the election - not done

• Policy Committee (Harris)

• Communications Committee
  • Palmer - Discuss possible member survey methodologies with Chavez - no report
  • Potter - Select current sponsor to use regarding possible ad mockup. - in progress Potter sent mail to Rackable, but has had no reply. He will work on an alternative
  • Perrine - Follow up with SysAdmin Magazine regarding volunteers for online anwer folks - in progress

ACTION ITEM: Barr to get CMP contact info to Albrecht

ACTION ITEM: Perrine to talk to Rich regarding posting LOPSA logo on Sysadmin Magazine irc

ACTION ITEM: Albrecht to contact listbroker regarding lateness in sending out email blast

• Membership Committee
  • Hughes - Work on membership renewal system [due 11/8] - in progress

First set of renewals due 11/17/06.

ACTION ITEM: Albrecht to work on renewal letter with testamonials

Program Committees

• Conference Planning Committee (Wilson/Perrine)

• Technical (Online) Services (Hughes/Parter)
  • Parter - Mailing lists/online forum - St Pierre has been recruited to work on this

• Content Services Committee (Palmer/Potter)
  • Potter - Work on Jobs Board outsourcing evaluation - not done

• Locals Committee (Parter)
  • Albrecht - Work on a process for periodic contacts with chapters - not done

Non-Committee

• Financial
  • Hume - Prepare statement about AH payment [due 6/26] - no report drop this action item
  • Hume - prepare annual financial report [due 6/26] - no report

ACTION ITEM: Perrine to contact Hume

ACTION ITEM: Albrecht to draft wording for posting 990 on website

• Albrecht:
  • Touch base with IRS [due 10/16] - no progress' waiting on State of New Jersey
  • Query insurance company regarding possible member insurance options [due 11/13] - in progress

ACTION ITEM: Harris to write an insurance FAQ for the members

• Barr:

• Harris:
  • Set up wiki for Resume Standards project - no progress will seek a tech-team volunteer to guide through the wiki creation process
  • Present draft financial policies for Board approval (low priority) - no progress

• Hughes:

• Hume:
  • Chat with the SNIA Chief Scientist regarding possible partnering [due 10/30] - no report

• Palmer:

• Parter:

• Perrine:

• Potter:

• Wilson:

• All:
  • Consider locations for Q1 2007 Sysadmin Days

Standing Reports

• Treasurer's report (first meeting of the month only)
  • Discussion of level of detail in public minutes

• Membership report
  • See the online report for this week's status

ACTION ITEM: Solanki to follow up on pending membership payments.

• Online report

• Training event report
  • see the web site

• Development report

Memo to Members

Add stuff to 2006_November_Memo_to_Members page. Should go out early next week.

Planning Session

(feel free to add anything here!)

• programs (conferences, workshops, training, publications)
• development - partnerships and sponsorships
• membership
• web site changes

New Business

Member queries

There was some confusion as to who is responsible for responding to general emailed requests to the board@lopsa.org list. Solanki will be main contact and will redirect emails if required.

ACTION ITEM: Barr to set up board-only mail alias.