Interim Board meeting Minutes/12 July 2005

Prior: 27 June 2005

Interim Board meeting Minutes

Next: 31 July 2005

Minutes approved: 15 August 2005

Present

Geoff Halprin (Chair, Minute taker), Trey Harris, David Parter.

Absent

Lorette Cheswick.

Opened

2315 US/East

Consent Agenda

Approval of minutes 2005-06-27.

• Minutes were approved.

AMC Status

AH Contract

• Geoff to ask Brent to review.

• Execute contract with cover letter (We have no money until USENIX agreement in executed).
• AH to do joint press release. Draft at board retreat.

ED Status

• Sam has spoken to Geoff and Trey. He hopes to debrief other board members this week.

• July priorities for Sam:
  • Term sheet
  • Transition Plan
  • Plan for Board Retreat
  • Any high-priority issues.

Planning for Board Meeting

• AH discussed changing schedule to accomodate Bill M's travel plans.
  • After consideration, we decided to stick to the original schedule.

• Geoff setting up concall with Bill P and Sam re: planning and handouts for retreat.

Memo-to-Members

• AMC selected, in final contract negotiations, to be completed by end-of-July.
  • We'll withhold names until the contract is executed.
• Board retreat

Bylaws

• We have received feedback from lawyers.
  • No semantic changes required.
  • Trey has merged these into wiki version.

• Action Item: All (transition) board members to review for approval at next meeting.

• Action Item: Geoff to issue notice of special resolution to members.

Service Transition

Membership Database Transition

• AH ready to receive data. We're not sure they really are.
  • What does it look like? How will we import current vs historical data?
  • Geoff: Do not expect USENIX to provide any final data until Term Sheet is signed.
  • David: Will ask USENIX office for sample data, to aid in our transition planning.

Review Punch List

• Punch list reviewed!
  • Progress proceeding.