Board meeting Minutes/7 July 2008

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Prior:
9 June 2008 		Board meeting Minutes Next:
4 August 2008



Minutes approved: 4 August 2008

Present
Trey Harris (chair), Stephen Potter, Jesse Trucks, Bob Apthorpe, Derek Balling, Philip Kizer, Chris Palmer, David Parter, Deepa Solanki
Apologies
Matthew Barr, <Name 2>, ...
Opened
Closed

Consent Agenda

  • Approve minutes of 9 June 2008
  • Record motion: That the Board direct the Executive Director to take the necessary legal and administrative steps required to effect the name change passed in the August 14, 2007 minutes. Motion passed by email on 26 June 2008.
  • Record motion: To retain the firm of Kasowitz, Benson, Torres & Friedman to respond to the lawsuit brought against LOPSA by the USENIX Association on a pro-bono basis. Reasonable expenses, not to exceed previously authorized amounts, are authorized to transition from prior representation by Novins, York & Pagano. Motion passed. Reported out of executive session on 27 June 2008.

Action Items

  • Add Basecamp link to wiki for easy access
  • Should have received letter by the end of the week to be able to proceed with opening a stock brokerage acount.
  • Pearson Discount (spp) - no activity
  • ORA Discount (spp) - code is fine, may have changed wording from "discount" to "promotional"...

Standing Reports

  • Executive Director's report
    • Copying 2006/2007 financial items to attorney.
    • IRS Name change - returned and resent twice. Waiting for a response. Should hear back in a few days.
    • Basecamp upgraded. Will review posting instructions and send out to board
    • Return phone calls noted in Basecamp - Dorothy Salvatori (Knowledge Transfer) and Heather MacKinnon (sponsoring Sysadmin Day).
    • Sponsorship Renews - Sent renew letter to board early June. Waiting for response.
    • Jobs Board - Sent email early June. Determine free posting issue and who will review email blasts.
    • Health insurance - reviewed and approved?
    • Demographics Membership Survey - Questions reviewed and approved?
    • Membership brochure - Awaiting review and approval.
    • Stock brokerage account - In progress
  • Treasurer's report (second meeting of the month only)
    • May Financial Statements
  • Membership report
  • Technical services report
  • Conference/events activities report
  • Development report (Meeting focus at first meeting of the month)
  • Upcoming MtM (last meeting of the month only)

LOPSA Position on Privacy (spp)

I asked TAL, DLang, and Unix_Fan to prepare a statement/summary of the recent -discuss thread for potential publication.

Program focus (Harris)

  • Discussion of how best to maintain program focus while officers are busy with lawsuit-related matters

New Business

Next new item...

Notes/announcements

Solanki departs at: 21:10 EDT.

Midterm officer confirmation

  • The Bylaws require that officers (President, Vice President, and Secretary-Treasurer) be reconfirmed at the midpoint of the Board term.

Board enters Executive Session at 21:10 EDT.

Board exits Executive Session at 22:03 EDT.

Reported out of Executive Session: MOTION: To reconfirm the current slate of officers for the next year. Motion passes.

Adjournment

Motion by Balling, second by Potter to adjourn. Passes.

Board adjourns at 22:05 EDT.

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