Board meeting Minutes/4 February 2008

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Prior:
21 January 2008 		Board meeting Minutes Next:
18 February 2008



Minutes approved: 18 February 2008

Present
Subject to verification Trey Harris (chair), Matthew Barr, Philip Kizer, Chris Palmer, David Parter, Stephen Potter, Jesse Trucks, Derek Balling, Deepa Solanki
Apologies
Bob Apthorpe
Opened
<20:08> Eastern Time
Closed
<20:55> Eastern Time

Consent Agenda

Consent agenda tabled to next meeting.

Action Items

  • Trucks
    • Draft policy on use of @lopsa.org email addresses— On agenda below
  • Harris:
    • Add new/incoming board members to board-only wiki — DONE!
  • Kizer:
    • Contact spp about publishing board minutes to the governance site — Attempted
  • Potter:
    • Update board minutes on the governance site.

Standing Reports

  • Executive Director's report
    • Bitpusher five comped memberships. Determined. Deepa to update.
    • Finalize membership cards. In progress. Waiting for revised drafts.
    • Job Target's free postings - discontinue? Deepa to research minutes and investigate how/where we came up with the free postings. In progress
    • Job Target Spam Issue: Email is out to Dena. - In progress
    • AH has offered to mock up "Founding Member" graphics free of charge. LOPSA would still need to cover cost of certificates. Offer has been accepted. - In progress
  • Treasurer's report (second meeting of the month only)
    • End of year is good with approx $30K cash balance in checking.
    • Suggested increase of management fee to AH. Working on a couple of budget figures.
  • Membership report
    • Received sponsorship of Sysadmin mailing list. Will use this for membership mailing outreach.

ACTION ITEM; Deepa to touch base with Jessie to coordinate.

  • Technical services report
    • IRC switch was well planned and executed. There were minimal interruptions or problems, and the freenode:#lopsa channel is thriving just as the other one did, including some new people.
    • Web site infrastructure upgrade still in planning stages. Will be implemented in the near future.
  • Conference/events activities report
    • SCALE boxes have been shipped to mackr. Volunteers nearly confirmed.
  • Development report (Meeting focus at first meeting of the month)
  • Upcoming MtM (last meeting of the month only)
    • January out. February due out soon.

Email addresses on the lopsa.org domain

  • Board of Directors
    • All Board members are assigned an address using the lopsa.org domain when their first term commences. As long as an individual who has served on the Board maintains their LOPSA membership in good standing, they may continue use of the lopsa.org address.
    • After a Board member is no longer on the board, their lopsa.org address will be a mail alias only, not a mailbox on a LOPSA server.
    • These are considered permanent addresses, within the confines as noted above.
  • Volunteers
    • Volunteers not on the Board of Directors may be given email mailboxes or aliases on the lopsa.org domain named for the particular role they currently fullfill. For example: tsc-chair@lopsa.org, volunteercoord@lopsa.org, or specialeventsignups@lopsa.org.
    • No volunteer shall continue use of a lopsa.org email address beyond their time of duty for the role that is assigned a lopsa.org email address.
    • These are considered temporary addresses and are assigned as needed to carry out LOPSA business.
  • Staff
    • Staff positions shall have email aliases on the lopsa.org domain assigned for their role, such as the Executive Director or Marketing Coordinator.
    • No staff member shall continue use of a lopsa.org email address beyond their time of duty for the role that is assigned a lopsa.org email address.
    • These are considered temporary addresses and are assigned as needed to carry out LOPSA business.
  • Honorary addresses
    • The Board of Directors shall have the power by motion of the Board to assign a lopsa.org domain email address as an honorary status, such as a previous volunteer or staff member that LOPSA wants to recognize in a special manner.
    • Honorary email addresses should be a rare and well considered gift of recognition.
    • Each honorary email address on the lopsa.org domain shall be limited to use by current LOPSA members in good standing, unless otherwise specified by the Board motion that assigns the address.
    • These are considered permanent addresses, within the confines as noted above.

The Board of Directors has the power by motion of the Board to revoke any previously assigned permanent email address using the lopsa.org domain.

Any and all use of any email address on the lopsa.org domain implies usage consistent with the spirit, and adhering to the letter, of the Code of Ethics.

Increase monthly payment to AH

  • Board agrees to direct Treasurer to double our monthly payment to Association Headquarters.

Adjournment

Motion to adjourn. 20:55.

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